Document number ranges in entry view and in General Ledger view

What is the difference between Document number ranges in entry view and in General Ledger view ?
We have new GL activated in our system , and found that the GL Document types ( SA) are assigned to document number ranges in entry view . What is the need to define document number ranges in General Ledger view ?

Hi,
Document Number Range in entry view is the document numbers which are posting in your leading ledger. You cant achieve the same document number range to the general ledger view. A General ledger view can have both Leading ledger view and non leading ledger view therefore document number range should not be kept same for both ledgers as your running document number gets skipped.
That to some times you can only post documents to only Non Leading ledgers. Therefore a separate number ranges needs to be created for general ledger view
Hope u understood.
regards
srikanth
Edited by: boddupalli srikanth on May 21, 2009 9:28 PM

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Document number range - per fiscal year and continuous

Hi Experts,
In document number ranges, generally the FI dox have number ranges which start afresh every year whereas MM and SD dox have continuous number ranges over the years. It is possible to have continuous number range for FI dox also, but not many people use this.
Why this differenciation between FI and SD/MM? Why SD/MM also do not have fiscal year based number ranges?
Also, where do we define that doc range will be year specific or not? or is it SAP standard that FI will be year specific and SD/MM will be continuous?
Thanks and Regards,
Sadhana

HI Sadhana
You have the option to have document rumber ranges either on fiscal year based or upto 9999 year.
This can be done in FBN1.
for posting material documents also above situation applies.
normally everybody prefer to have fiscal year based number range as FI documents are more in number.
You can go through other forum members solution also
Regards
A Chandrasekaran

Document Number range autmatically getting updated

Hi,
I m in SAP ECC 6.0 and new GL concept is activated. I am posting a document. Document number is generated. But the update error is given. When i saw the document number range status in document number in general ledger view, the document number is updated to further 100 numbers.
For example:
Before document was psoted, current document status was 1800000100.
But after the document was posted, current document status was 1800000200.
Let me know why SAP is behaving in such a way. The above error is seen only in "Define Document Number Ranges for General Ledger View" and not in "Define Document Number Ranges for Entry View"

Here is SAP help text on buffering field.
Buffer flag
This ID determines whether the number intervals are buffered for assignements and checks.
Use
The number interval buffer is in the Shared Memory of the application server. Each buffer is used to store the external number intervals and a certain number (subinterval) of the internal number intervals. If the numbers of an internal number interval are used up, numbers are taken from the database via the number range server. The status of the number interval in the database is increased by the number of numbers fetched to the buffer.
Dependencies
When buffering number intervals, gaps may result in number assignment. Buffering is therefore not possible for applications, which require continuous number assignment.
Try removing the buffer, reset all transaction data (OBR1) and retest postings. If transaction data cannot be deleted, you should set the current number in SNRO to the most recent document number in BKPF/FAGLFLEXA and retest the postings.

Document types for Entry view Vs document type for General Ledger view

Dear experts...
Can you explain what is the deference between Document types for Entry view and document type for General Ledger view?
Dasu

Hi,
Document Types for Entry View
In this activity, you define your document types. Document types are used to differentiate the business transactions and to manage how document are stored.
Document Types for General Ledger View
You define for non-leading ledgers the document types for the documents in the General Ledger view. At the same time, you assign for each document type a number range to be applied in the     assignment of document numbers:
    o   You do not need to make these settings for your leading ledger
        because, in the case of this ledger, the document number in the
        entry view always corresponds to the document number in the general
        ledger view.
    o   You only have to make these settings for any non-leading ledgers
        that have a fiscal year variant that differs in at least one company
        code from the fiscal year variant of the leading ledger in this
        company code. In this case, the document number in the entry view
        does not correspond to the document number in the general ledger
        view and you have to define a separate document type with document
        number assignment for the general ledger view.
        For all non-leading ledgers that, in the company code to which the
        postings are made, have a fiscal year variant corresponding to the
        fiscal year variant of the leading ledger in this company code, the
        document number in the entry view always corresponds to the document
        number in the general ledger view.
        Note
        The need to define a document type for documents in the general
        ledger view depends only on whether the fiscal year variant of the
        non-leading ledger in the company code (to which the postings are
        made) differs from the fiscal year variant of the leading ledger in
        this company code.
Regards,
Kiran

Document Number ranges

Dear All,
Pls help me to solve the issue reg document number ranges.
We have defiend the document number ranged for two company codes. Now ths issue is.. this document number range is being used/shared by both the company codes. For ex.. Invoice 01, 02 and 03 is posted in the company code A and we have not posted any Invoice in the Company Code B. If we post the Invoice in the Company Code B, number for the Invoice will be 04. And the next invoice in the Company Code A will be 05. But i will required to change the configuration to split the document number ranges..
Pls help me to do so.
Thank you

Hi,
This thing is obvious if the document number is being shared by more than one company code then it will act the following way...
for example :- Company code "A" is assigned with document number 01 and if you raise an entry it will take the range from 01...like document number generated will be 0000001
Company code "B" assigned with the same document number range 01 the next entry will create the next available number that is ....0000002
This happens b'cz its being shared by both the company codes.
Hence you have to keep seperate document number range for both the company code to avoid this confusion.
Please assign points.
Zia.

Document Number Range problem

Dear All,
Previously Document number range(FBN1) for Invoice was External, then i have changed to Internal number, now the problem is that in Counter it shows 1800000126 but system is showing document number 1800000136. Pls help on this & when i am changing from Internal to External system is showing error as "Lower limit can only be changed during Initial Entry".
Pls pls help on this.

Dear ranjith,
If you want to change number ranges from external to internal no ranges,
from T-code FBN1 you can for the changes first go to ,<change status button> and make you counter no as 0 and save the intervals,
and come to change intervals button and change the no ranges according to ur requirement.
Assign points.
SU

Document number range object

Hi
Please tell document number range object . T-code :FBN1
PLEASE URGENT
Thanks
Krishna

Hello
A number range must be assigned to each document type in the SAP System. Via the document types, you distinguish the postings according to the different business transactions, for example customer payment, vendor credit memo, and so on. To store documents separately according to document types, you must assign a separate number range to each document type, for example to invoices or to credit memos.
In the following activities:
You define your document number ranges.
You can determine which intervals of document number ranges are to be copied from one company code into another.
You can determine which intervals of document number ranges are to be copied from one fiscal year into another.
Define Document Number Ranges
In this IMG activity you create number ranges for documents. For each number range you specify (among other things):
a number interval from which document numbers are selected
the type of number assignment (internal or external)
You assign one or more document types to each number range. The number range becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate documents by document type but combine them again for filing the original documents, provided you store your original documents under the EDP document number.
Note
The type of number assignment is of special importance. For each document type you should check whether a separate number range must be used and which type of number assignment is most appropriate.
One example of a case where external number assignment would be suitable is when you transfer documents into your SAP system from a non-SAP system. The numbers must be unique. The number range is not displayed with external numbers. You must therefore ensure that you do not skip any numbers when entering numbers manually (for organizational reasons).
You should use internal number assignment if the original documents do not have a unique document number. This is the case, for example, with vendor invoices.
Number ranges for documents are company code-dependent. You must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key.
The number intervals must not overlap. If you use year-dependent number ranges, you can specify the same interval with the same key several times for different to- fiscal years (the limit up to which a number range is still valid). If you want to define number ranges which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.
Caution
For sample documents, use a number range with key X2, for recurring entry documents with key X1. These keys may not be used for other number ranges.
Recommendation
Store your original documents (paper documents) under the EDP number of the SAP System. You should write the EDP document number on the original document. In this way, the original document for a business transaction can be found at any time.
Activities
1. Determine how document filing is to be carried out in your company codes.
2. Define your number ranges accordingly.
3. Make sure that the number ranges are assigned to the corresponding document types.
Copy to Company Code
In this activity, you can copy intervals of document number ranges from one company code to other company codes. To do this, you have to store the following information:
Intervals which are copied
To fiscal year(s) (validity limit up until which the number range is valid)
Company code from which you copy (source company code)
Company code(s) into which you copy (target company code(s))
Activities
Make all necessary specifications for copying the number ranges.
Note
The number ranges are only copied into a target company code if no number ranges exist there within the selected "To fiscal year" interval.
Notes on transporting
The documentation for the step "Define document number ranges" describes how to transport document number ranges.
Copy to Fiscal Year
In this activity, you can determine which intervals of document number ranges are to be copied from one fiscal year into another per company code. To do this, you have to define the following information:
Company code(s) within which you copy
Number range number(s) which are copied
Fiscal year from which you copy (source fiscal year)
Fiscal year into which you copy (target fiscal year)
Activities
Make all necessary specifications for copying the fiscal years.
Note
The number ranges are only copied per company code into the target fiscal year if no intervals exist there for this fiscal year.
Reg
*assign points if useful

Document Number range restart

Dear Experts,
Our FY is from Jan-Dec. therefore, we will be starting New FY Jan 2010.
Please help me and let me please know, whether to start a New FY with restarting FI document number range.
I check in SPRO settings for most of the document number range interval ID the year against it, is mentioned as 9999.
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please help me.

Hi,
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What you should have done is either:-(While no one else in the system to avoid inconsistencies)
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or b) New Line 2009 like above, delete 9999 entry. Then before each year starts run the above mentioned copy year function.
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Kind regards

Define document number ranges

Hi ,
i have problem with document number ranges .we have more company codes and each we specify the same ranges. e.g 19...for KR document for each company but there is a mistake with one of them.
i customise no 12 year 2010 from number 1900000 but
it should be no 19 year 2010 from number 190000
it effects our reports because it doesn't give 19000 for KR documents,i customised no 19 from number 26000 it gives 26000..for KR documents
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You can change he number range, and it will not generate any posting.
But also it will not affect any existing entry, (Also take care to keep the current number status of the document number range correct, as no document can have same number.)
Regards,
SDNer

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Dear Forum,
We have an issue with the Document Number Range that has been defined in the system, according to which the document numbering is automatic. When the users post the entries for audit adjustments in the back date, the numbers jump, which becomes an audit issue. However, to resolve this the users want the externally controlled document number range, so that they have the option to chose the manual numbers. Another problem is that we are using the ledgers 0L as well as 1L, while the entries are posted in the leading ledger 0L, the same get replicated in the non leading ledger 1L and we want the external document number range in the non leading ledger 1L also.
Your prompt help would be highly appreciated as to how can we resolve the same.
Regards

Hi Dianne,
Your advice is quite helpful. I have one more confusion. The fiscal year for the leading ledger 0L is calender year and for the non leading ledger 1L is the year from April to March. Thus period 03 for 0L corresponds to period 12 of 1L. Therefore, to keep the 'external document numbers' same in 0L and 1L, would the following be corect way, say for year 2010 -
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1L Year 2009 (April'09 to Mar'10) - External Document nos. From 01 to 1000
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Would really appreciate your help.
Regards,

AFAB:AA776 "Create document number range ## using internal number assignmen

Good afternoon
I ask for your guidance to see if anyone knows me that is generating errors in the transaction AFAB AA776 "Create document number range ## using internal number assignment", the peculiarity of this is that I'm in an environment that is proving to migrate V5 to V6 ranges in environment QAS is marked as external and no problems to run on v6 change in SAP itself. Test by removing the flag marking for external control and run, causing an alarm is that it does not work as in my QAS v 5 and that I should remove this flag is removed and remove it in all the years this range of numbers is that it can hurt if you make this change.
Can anyone guide me please.
Thanks for the support.
good day

Hello ,
Kindly have a look at the below notes that will help you resolve the
issue :
890976 - Converting closing report to internal doc number assgnmnt
If note 890976 has been applied in your system already (package
level is = or > SAPKH60005), so what you need to check is the
following :
In transaction FBN1, in your company code you should see that the
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Here is a brief explaination to why this change has been made:
Before ERP2005(RAPOST2000 exists as of release 4.70)the number usage
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functionality, and as the usage of internal number ranges is much
simpler and more efficient, we changed the number range management
inside RAPOST2000 (and by the way also the new periodic posting report
RAPERB2000).
Please kindly check the attached notes 683313 for your reference.
I hope this provides some clarification.
regards
Ray

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Regards
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Hi
I have tried creating document number range in 6.0, but the change interval buttion is in display mode and not in the change mode, so not able to cretae number range. Any input.
Urgent please help.

Hi Sidhu,
It could be the limit of the authorization.
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Hope it helps.

Document number ranges in entry view and in General Ledger view

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