MM - Provisional and Final Invoice

Hi All,
please, someone can explain to me in which way SAP standard manages provisional and final invoice process (it is clear in which way the Formulas work).
Is it possibile to obtain several provisional invoices as much goods receipt and then, at the end of month carry out a final invoice in which is indicated difference between provisional price and final price.
In SD it talks about Provisional Invoice and Differential Invoice, in MM there is the same concept!?
I know I've been a little bit confused but I'm not an expert of IS OIL process, so, dont' laugh too much for what above!
Thanks a lot
S.

Thanks a lot Harish,
so you confirm the conclusion we got after testing session on purchasing side.
Best
Salvio

Similar Messages

AP down payments and final invoice

Hi,
I have a purchase order for 10,000
I made a down payment to vendor wrt PO for 5000. Now I have received an invoice for 5000.
When I do MIRO, there is a pop up message saying that 5000 down payment exists on vendor and PO XXX. But it will not adjust against the invoice.
Is there a configuration to adjust down payment at the time of MIRO(Invoicing) as the clients wants to enter the final invoice only for 5000 and not for 10000.
Pls suggest me a suitable solution.
Thanks
Srini

Srini,
since the payment to vendor is 5K only and it is already paid via downpayment, you book the invoice and clear the invoice & down payment together manually through F-54 and F-44.
from EHP4 the downpayment clearing function is integrated in invoice verification, the BC set "LOG_MMFI_P2P" has to be activated.
see the link:
Down Payments in Logistics Invoice Verification - ERP SCM - SCN Wiki
thanks, sharif

Prepayment request and final invoice

Can anyone help with a question about posting payments to a prepayment request and then reconciling the final invoice. We create a sales order and then a prepayment request for 100% of the sales order. The customer then pays for the goods. We put in the payment under the incoming payment screen against the prepayment invoice. This then closes the prepayment request.
We then ship the goods to the customer creating a delivery note from the sales order. Then we create a final invoice for the customer. All OK so far I think. Then the help page tells me to go again to the incoming payment screen, select the business partner and then select the prepayment invoice and the final invoice and all will be OK. BUT we cannot add the incoming payment because we get a message " Confirmation amount must be > zero".
What are we doing wrong. We have tried to do a standard reconciliation in the banking module, but this leaves a double posting amount in the VAT account.

By Pre Payment I believe you are referring to Down Payment Invoice. After you have processed an Incoming Payment for the Downpayment invoice there is no need to go to the Incoming Payment again to reconcile the downpayment.
You would link the downpayment from the AR Invoice itself. Please read this document https://websmp107.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000738282007E
Suda

Unchecked final invoice and delivery completed indicator via BAPI_PO_CHANGE

Hi All,
Is it possible to reset the final invoice and delivery completed indicators of PO in ME23N using BAPI_PO_CHANGE? I need to unchecked the final invoice and delivery completed indicators for all POs in our system that were accidentally updated to delivery completed and final invoice by the user.
Points will be rewared.

what i did now is to create a prototype program like the one below:
CONSTANTS c_po TYPE bapimepoheader-po_number VALUE '0040001816'.
DATA: t_poitem-po TYPE bapimepoheader-po_number,
      t_return TYPE STANDARD TABLE OF bapiret2,
      t_poitem TYPE STANDARD TABLE OF bapimepoitem,
      t_poitemx TYPE STANDARD TABLE OF bapimepoitemx,
      x_return TYPE bapiret2,
      x_poitem TYPE bapimepoitem,
      x_poitemx TYPE bapimepoitemx.
t_poitem-po = c_po.
x_poitem-no_more_gr = 'X'.
x_poitemx-no_more_gr = 'X'.
x_poitem-final_inv = 'X'.
x_poitemx-final_inv = 'X'.
x_poitem-po_item = c_po.
x_poitemx-po_item = c_po.
APPEND x_poitem TO t_poitem.
APPEND x_poitemx TO t_poitemx.
CALL FUNCTION 'BAPI_PO_CHANGE'
EXPORTING
    purchaseorder = t_poitem-po
    no_messaging   = 'X'
    no_message_req = 'X'
TABLES
    return         = t_return
    poitem         = t_poitem
    poitemx        = t_poitemx.
IF sy-subrc = 0.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
    EXPORTING
      wait = 'X'.
ENDIF.
The program is working if you will mark the PO as delivery completed and final invoice with suppressed output. The problem is i need to do the reverse which is to unmark. I replaced the value of no_more_gr and final_inv from 'X' to space but it is not working.

Milestone Billing in projects--Final Invoice

Hi all,
We are using Milestone billing in the project. Milestone confirmation in projects trigger the downpayment requests, partial invoice and final invoice in SD.
Everything works fine for down payment and partial invoice, but when the milestone for final invoice is confirmed in PS, the billing rule in the sales document item does'nt get removed. Consequently billing cannot take place.
Kindly thow some light on this. Is FNBL status on WBS , a must to carryout final billing ?
Warm regards,
Srinivas Potluri

Hi Srinivas,
Please check the Date Category of Milestone usage, the one u have selected for the final invioce. It should be 'Closing Invoice".
Please let me know if that resolve the issue.
Thanks,
Venkat

To have a same exchange rate in Proforma (F8) and Std Invoice (F2).

Hi Friends,
I have searched all the threads and could not find appropriate answer for the below query.
Having different exchange rates in Proforma (F8) and final invoices (F2) causes problems and should be avoided.
Proforma invoices are necessary to start customs processes during export transactions (before shipment). Final invoices issued after PGI are generated through SAP.
However the total amounts differ in F8 and final invoice (F2) because they are not generated at the same day and SAP converts the costs to USD using current rates in the related day.
Therefore the final invoice (which is the legal invoice) and the initial proforma invoice amounts are not the same.
As a result for each final invoice - F2 (if they are not generated at the same day) a manual correction entry is created.
Having this much correction entry is not legally proper.In summary business requires that SAP should use the same exchange rate both in F8 & F2.
Business process:
PO --> Replishnment Delivery --> F8 --> PGI ---> F2
SO --> Delivery --> F8 --> PGI ---> F2
I have tried an option by changing copy control setting from Delivery to F8, pricing type- Pricing calculatiion unchanged.
But I am not sure the impact of it.
Regards,
Vamsi
I request you to suggest the correct procedure for the above issue.
Edited by: vamsi P on Aug 25, 2010 7:45 AM

Dear Joao ,
In the copy control (VTFL) of your invoice and delivery , select the item category and in the details
maintain A Copy from sales order for 'PricingExchRate'
Check and revert back whether your issue is solved.
Thanks & Regards,
Hegal K Charles
Edited by: Hegal . K . Charles on Jun 27, 2011 5:45 PM

Need to find final invoiced contracts

Hi,
There is requirement in code where I have contract account and I want to find howmany contracts of this CA are final billed and invoiced.
From ERDK, I can find the final invoice but how to decide that which contracts are included in this final invoice.
is it possible that contract does not have "03" type final bill but has "06" manual bill and final invoice is created on CA with these bills!?
Also help me understand the concepts. Suppose CA has 2 joint contracts, one is active and once is moved out. When System gets final read of contract-2. It will generate final bill.
Now the invoice that gets created on CA is called "final invoice" or not (as it will include final bill of contract-2) ??
Or it is not called final invoice (as it will include periodic bill of contract-1) ??
Thanks,
Murtuza

Hi,
As per my knowledge billing transaction "06" is created for the final bill order at the time of move out and thus when you bill that order and later invoice this billing transaction progressively moves on to the print doc and stored in ERDK.
So it is not possible that a manual bill will be considered as final bill based on which the final invoice will be generated. Although I have not experienced such scenario.
Regards,
S

How to put Final Invoice flag in PO and close the PO automatically

Hi guys,
How to put automatically final invoice flag in PO and close PO automatically by system.
Regards
Jagadesh

Use of Final invoice indicator as follows
The final invoice indicator serves as information for the applications
    - Cash Management and Forecast
    - Cash Budget Management
    - Funds Management
If you set the final invoice indicator, purchase order commitments are
reset.
However, the final invoice indicator does not prevent further invoices
from being posted. Furthermore, it does not replace GR/IR account
maintenance in the event of a variance between GR quantity and invoice
quantity.
Automatic closing PO only possible if use ME59N to create the PO from Req other wise you have to do manually

BADI to get GR done flag , Final Invoice flag and Delivery completed flag

Hi all,
An Idoc needs to be triggered for PO line items to indicate different flags. As soon as MIGO or MIRO is done for PO line item, I have to check three flags namely GR done flag , Final Invoice flag and Delivery completed flag and send information of these flags as set.
I want to know which BADI or User exit will give information to indicate that either of one or all above flags are set for PO line item as soon as MIGO or MIRO is used.
Thanks in advance,
Madhura

HI,
When Purchase order is created with reference to contract, system carry
out the check whether Document date of PO should be within contract
"validity start" and "vaidity end" date. If document date is outside
the "validity start" and "validity end" date of PO, message 06 040
"Validity period of contract does not start until &" or message
06 041 " Validity period of contract expired on &" is raised.
Same check is also carried out during any change in PO (txn ME22N).
Please use one of following option to close the PO.
1. Change the category of message 06041 as warning in customization.
Txn OLME.
Environment Data -> Define Attributes of System Messages ->System
Messages
2. Change the validity end date in contract and close the Purchase order. Validity end date can be reverted.
BR
Nadia Orlandi

Delivery Completed Indicator is required at the time of Final Invoice Posti

Hi All,
I have requirement like whenever we post Invoice (Invoice Verification - MIRO) with final invoice check box with reference to PO (we are not posting any Goods Receipt for this PO or partial quantity is received and psoted GR for this PO), Delivery Completeion Indicator needs to be filled out (Tick Mark) in Purchase Order) automatically.
Kindly help me to get solution.
Kind note: I am working on ECC 5.0.
Thanks a lot in advance for your help in providing solution.
Thanks,
Sudarsan

I got solution.

Disconnecting Line and Final Bill

I had been a loyal Verizon Wireless customer since 2008. I
was on a share plan with my wife and my brother, and I would pay the bill each
month which was about $160 for the three of us each month. I never missed one
single payment. Well the 3 of us decided to switch to
US Cellular. My brother’s wife had already been there, and they had these new
phones for a penny and it was time as we’ve had these same phones for 5 years
almost now, we were out of contract, and I had a work discount through US Cellular. So.......
February 22, 2014 the three of us went over to US cellular
and started a new plan with new phones. My phone number and my brother’s phone
number switched without a problem. However, my wife, who’s number was from a
different region could not be switched, we needed to get her a new number.
After we switched, US Cellular told me to call Verizon the very next day (which
was February 23rd) and disconnect/deactivate my wife’s line because
that one would not happen automatically as they didn’t transfer her old number.
So on February 23rd, I did
just that. I called Verizon and they said we were disconnecting it and I’d get
the next bill and would have to pay that and should be done.
Well sure enough around March 1st, the next bill
came, and on it is the full balance of $160 due March 10th. I question this and
call Verizon again admitting I thought it would be a lesser amount. They instructed
me to look at the billing date. The cycle was from January 15th to
February 15th on the bill that is due by March 10th. Well
we switched phones on February 22nd, so it made sense to me that
this bill didn’t reflect the few days of February 16- 22nd but
rather the previous full month from January 15th up until February 15th.
So far so good, I just misunderstood the bill cycle date.
So I asked if I could just pay off the remaining amount and
be done with it all. I mean we’re in the beginning of March now and haven’t used
the phones since February 22nd, and they’re all disconnected now,
why not? They told me unfortunately no, I had to pay this whole bill first and
then wait for the next bill cycle to come available which wouldn’t happen until after
March 10th for that last billing cycle which would reflect those few days of, Feb 16- Feb. 22nd.
The rep ensures me it will probably only be a few bucks per line for those 6-7
days or so. I said that’s too bad I can’t
just pay the whole thing now but oh well; we’ll do it your way. I guess I’ll just
go online in a few days and pay it and
then come the next bill cycle (which doesn’t go out until March 10th)
we’ll go online about that and pay the rest; just a few dollars per line.
The rep butts in, “yeah, about that sir, once you disconnect
the line, as you've done, you lose service to your online bill pay and accounts online so you
will have to call us to pay. I’m thinking aww man, another inconvenience, but
oh well, I’ll do what I have to do and call back twice to get these bills paid.
Well, a week later a couple days before March 10th
when the full $160 is due, I call and pay it (which took me forever on hold as
one of their centers was down). She apologized for the delay, took my payment,
and said when that last bill gets generated here in a few days (March 11th that shows usage from Feb 15th to March 15th, but will only reflect the few days I used the phones in that cycle which would be to the 22nd) I can just push pound
something something and pay the last bill through the automated phone system and be
done. I said okay
Come now to March 22nd I get that final bill in
the mail. I expect it to be a few bucks per line as is it would only reflect
from February 15th to Feb 22nd when we disconnected our
lines. But no, the bill is $120. That's almost
3/4 of the price of all three of our phones for an entire month. I was thinking something must be wrong, unless they didn't prorate the bill in which case the whole month (which would be a rip off) would be $160 like usual but why all this confusion? I was hoping to just use the automated bill
pay via phone to pay for those 6 days in the last cycle and be done with it forever but no, now I have to call the
company AGAIN to figure out all of this. What happened next was a nightmare!
I called and spoke with a rep asking why the outrageous
price for just a few days of service on those lines. She puts me on hold and
looks into it. She comes back and says my wife’s line was never disconnected. I
said you have to be kidding me; I’ve called in to disconnect it initially and
then even called back w/ questions on how the last bill works and everything
after we disconnect the lines. You can even see that no data or minutes were ever used on
any of those 3 lines since Feb. 22nd. She answers, yes sir I see
that, let me place you back on hold. Okay I figure she’s going to check this
out. She comes back again, well sir I
see you called a couple times but I don’t see that you requested to disconnect your wife’s
line. WHAT?! I thought. Why else would I originally call? US Cellular was right and told me specifically told me to do this the very next day and I did! AND THEN I ALSO EVEN CALLED BACK LATER AFTER THE NEXT BILL CAME CONFIRMING ALL THE LINES WERE DISCONNECTED AND HAD QUESTIONS ON HOW I LEAVE VERIZON AND WHAT MY FINAL PAYMENT WOULD BE! And why was my
account access to pay my bill online turned off (I did try to go online to see
if I could pay the last bill and I was no longer to go online) if my wife's line was never disconnected? This is getting
nuts. She placed me on hold again and returns, okay sir, this is what I’m going
to do. I’m going to suspend her line today and then you can call back tomorrow
to disconnect it. Then you can pay off the last payment on the next bill cycle.
At this point my blood is boiling, was this a joke. I should
not have to call back again, this should have been disconnected weeks ago! and
you can see nothing has been used on those phones. I told her this is the last bill cycle and I’m not calling
back and we need to get this disconnected today and that bill lowered to its
fair amount. She places me on hold again
and comes back and tells me she had overridden something and got the line disconnected
today and she was going to take $40 off my phone bill.
At this point I’m like finally, but an hour later and now my
phone bill is $70 for the three phones that we used for 6 days!! I said 6 days is about 1/5th of the
month. If our final bill is reflecting only the days of the month we used it
should be more like 1/5 the price of our original monthly bill which was $160. which would be more like $32, not $70. I had to explain some of the simple math to her and she
goes on to push about how the line was active and such, and I said but that
wasn’t my fault you didn’t disconnect it and this is not a fair final bill for
6 days of usage!! She put me on hold yet
again and finally came back and said I’m going to take off another $40 from the
bill but it will need approval from my supervisor which will take 2 business
days. If and when she approves it, you will get the final bill in the mail for
the $120 minus an $85 credit. FINALLY!!!
I wasn’t even looking for something free, I just wanted a
fair final bill after I’ve taken the time to call to disconnect my wife’s line
and understand how the final bill works and everything. No one should have to
go through this and spend hours on the phone trying to understand how the
process works so you don’t get duped and then end up getting duped anyway and
having to spend more time to fix that. It was a big rip-off and extremely frustrating.
Telling me the line’s not disconnected but taking away online bill pay, and the
final bill itself was not only wrong, but it outright lied in certain spots.
Almost as though they were making up dollar amounts and dates. The bill cycle on the last bill said Feb 15th to March 15th but then under then under my wife's name there was the charge of $120 and the dates next to that said March 15th - April 15th!?!?! The phones haven't been used since Feb 22nd! Not simple at all and very confusing. Make sure you’re carefully monitoring your
bills when leaving Verizon Wireless. Needless to say, I’m never going back to
them so I won’t have to worry about this again. I just hope this new paper bill that shows the credit gets to my mail box before it's due date of 04/10 so I don't get a late charge. I was assured it would. I hope the CSR is telling the truth this time for once. I have faith in the last one I spoke with. I'm hoping she doesn't let me down too like everyone before her so far has.

Leaving is quite simple via porting out. As you noted when two of the lines ported successfully. However I can see no valid reason why the wifes number could not be ported out. There are porting laws in place. But on to the rest.
If your monthly service runs as you are saying "The cycle was from January 15th to February 15th on the bill that is due by March 10th".
That would be incorrect. If your monthly bill is from lets say January 15 through February 14 then your payment on the account is always that last day. (February 14th.) The next new billing cycle is now February 15th through March 14 again the bill closing date is the day the invoice must be paid. All three lines since they were ported on February 22nd. still must be paid in full (2 ported & 1 not ported). There is no prorating in this case. Now in regards to the bill closing date again would next be March 15, 2014 through April 14, 2014. Since the wife's phone was not closed the only device should be just that line and no other. The other lines are paid up through March 14, 2014 so there should be no further charges.
Some where along the line folks must remember to terminate service (port) a few days BEFORE the next bill comes due. remember we pay in advance.
Good Luck

Invoice posting possible for limit PO although final invoice is set

Hi,
I encountered a strange behavior, I think.
I created a limit PO and posted several invoices against it. So far, so good.
Then, I wanted to "close" the limit PO and set the "Final invoice" indicator in PO. Even though, I was able to post further invoices against this PO. Shouldn't this be prevented?
I used the workaround to modify the PO and change the expected value to the actual value of invoices posted against the PO... But why does final invoice flag have no effect at all? Any ideas?
Thanks in advance!

Hi,
The purpose of final invoice indicator is to reset the purchase order commitments. The final invoice indicator does not prevent further invoices from being posted. Please see F1 help documentation on this field.
You can block the item if further processing is required.
Kind Regards,
Suneet

Down payment no final invoice (F2)

Dear experts
I have configured the system for down payment. I have followed the steps defined for this configuration, i.e:
1) Billing plan. Data related:
a) Material with item category group 0005 (milestone billing).
   b) Billing plan type: 01 (Milestone Billing)
   c) Date category: 03 (Down payment request -proc.)
   d) Date proposal
2)     Pricing Procedure:
a)     Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
b)     Condition Type AZWR
i)     Calculation type B (fixed amount)
ii)     Condition category e (down payment request / clearing).
iii)     Included before output tax.
iv)     Condition 2 (item with pricing)
v)     Calculation formula 48
vi)     Printing indicator
3)     Sales document: TA
4)     Sales document position TAO
5)     Billing Document
a)     Billing type FAZ (down payment request)
b)     Billing type FAS for canceling.
c)     Billing category P of the billing type.
d)     Blocking reason 02 (complete confirmation missing) ->assign it to billing type FAZ.
6)     Copying control
a)     From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
b)     From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7)     Financial Accounting settings
a)     Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
b)     Posting key for DP (ANZ) and for output tax clearing (MVA)
c)     G/L account number assignment for the tax account.
d)     For posting key 19, set Sales Order as an optional field (OB41).
e)     For field status variant 0001, field status group G031, set the sales order as an optional field.
f)     Assign the company code to the field status variants (transaction OBC5)
After that to create the DP I have done the following flow:
1. Create sales order (VA01) with a DP set throught a billing plan
2. Create an invoice (VF01) for DP request
3. Collect the down payment related (f-29)
4. Clearing the DP (f-39)
And this should ends with the creation of a final invoice (throught VF01, invoice type F2). However, when I try, the sales orders doesn't have any invoice outstanding to be created and condition AZWR is no updated. Therefore I cannot create the final invoice.
Is there any customizing or step in the process that I have missed??

Dear Arijeet
Thanks for your answer.
I have made a new test not doing F-39 before the invoicing. I.e.:
1) VA01 sales order
2) VF01 invoice FAZ
3) F-29 collect DP
4) VF01 invoice F2 -not working
So I have got the same result: no data to be invoiced at all from the original order
I'll appreciate any other suggestion
Kind regards
B

Down payment no final invoice

Hi,
I have created a down payment. It was ok, I have made the followign steps:
1. Create the downpayment using a millestone billing plan in the SD order
2. Create the down payment request in SD (VF01)
3. Posting the down payment request (VF01)
4. Collect the downpayment (F-39)
However when I have try to make the final invoice, no value have been substracted from the total invoice value (the down payment previously made have to be substracted). Why the downpayment quantity is not substracted in the final invoice?
I appreciate any suggestion
Thanks in advance
NOTE: I have made the down payment customizing:
1 Billing plan.
- Material with item category group 0005 (milestone billing).
- Billing plan type: 01 (Milestone Billing)
- Date category: 03 (Down payment request -proc.)
2 Pricing Procedure:
- Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
- Condition Type AZWR
   i) Calculation type B (fixed amount)
   ii) Condition category e (down payment request / clearing).
   iii) Included before output tax.
   iv) Condition 2 (item with pricing)
   v) Calculation formula 48
   vi) Printing indicator
3 Sales document: TA
4 Sales document position TAO
5 Billing Document: FAZ (down payment request)
6 Copying control
- From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
- From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7 Financial Accounting settings
- Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
- Posting key maintained for the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system)
- G/L account number assignment for the tax account.
- For posting key 19, set the sales order as an optional field (transaction OB41).
- For field status variant 0001, field status group G031, set the sales order as an optional field.
- Assign the company code to the field status variants (transaction OBC5)

Hi Gonzalez
Say in the sales order ->item data -> billing data you have given the data as follows
Say for example :
Net value - 5000
No. billing date     date              billing type         amount
1st billing date     - 07/11/2008        FAZ              1500
2nd billing date   -   14/11/2008        FAZ               1000
Final Billing date   - 15/11/2008        F1                 2500
So when you create 1st billing you will get Rs 1500/- and for the 2nd billing you get amount of Rs.1000/- and When you do your final billing then you will get Rs.2500.
But when the 1st billing doc gets generated for Rs1500 it has to be cleared by FI also and even for the 2nd billing document and finally for the last billing date.Then the accounting gets cleared
Regards
Srinath

Down Payment - Final Invoice Based on Real Delivered Quantity

Hello all!
My need is the following:
The final invoice for a Down-Payment must in consequence of the real delivered quantity:
Exemple:
Sales Order: 100 Units for a total amount of 100u20AC
Down Payment Request: 30% --> 30u20AC - So it miss 70u20AC to clear it.
Now: complicated:
Delivery: Only 50 units available and shipped.
Final Invoice: Amount equal to (100-30)*50/100
Any idea?!
Seb

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

MM - Provisional and Final Invoice

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