Prepayment request and final invoice

Can anyone help with a question about posting payments to a prepayment request and then reconciling the final invoice. We create a sales order and then a prepayment request for 100% of the sales order. The customer then pays for the goods. We put in the payment under the incoming payment screen against the prepayment invoice. This then closes the prepayment request.
We then ship the goods to the customer creating a delivery note from the sales order. Then we create a final invoice for the customer. All OK so far I think. Then the help page tells me to go again to the incoming payment screen, select the business partner and then select the prepayment invoice and the final invoice and all will be OK. BUT we cannot add the incoming payment because we get a message " Confirmation amount must be > zero".
What are we doing wrong. We have tried to do a standard reconciliation in the banking module, but this leaves a double posting amount in the VAT account.

By Pre Payment I believe you are referring to Down Payment Invoice. After you have processed an Incoming Payment for the Downpayment invoice there is no need to go to the Incoming Payment again to reconcile the downpayment.
You would link the downpayment from the AR Invoice itself. Please read this document https://websmp107.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000738282007E
Suda

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MM - Provisional and Final Invoice

Hi All,
please, someone can explain to me in which way SAP standard manages provisional and final invoice process (it is clear in which way the Formulas work).
Is it possibile to obtain several provisional invoices as much goods receipt and then, at the end of month carry out a final invoice in which is indicated difference between provisional price and final price.
In SD it talks about Provisional Invoice and Differential Invoice, in MM there is the same concept!?
I know I've been a little bit confused but I'm not an expert of IS OIL process, so, dont' laugh too much for what above!
Thanks a lot
S.

Thanks a lot Harish,
so you confirm the conclusion we got after testing session on purchasing side.
Best
Salvio

AP down payments and final invoice

Hi,
I have a purchase order for 10,000
I made a down payment to vendor wrt PO for 5000. Now I have received an invoice for 5000.
When I do MIRO, there is a pop up message saying that 5000 down payment exists on vendor and PO XXX. But it will not adjust against the invoice.
Is there a configuration to adjust down payment at the time of MIRO(Invoicing) as the clients wants to enter the final invoice only for 5000 and not for 10000.
Pls suggest me a suitable solution.
Thanks
Srini

Srini,
since the payment to vendor is 5K only and it is already paid via downpayment, you book the invoice and clear the invoice & down payment together manually through F-54 and F-44.
from EHP4 the downpayment clearing function is integrated in invoice verification, the BC set "LOG_MMFI_P2P" has to be activated.
see the link:
Down Payments in Logistics Invoice Verification - ERP SCM - SCN Wiki
thanks, sharif

Unchecked final invoice and delivery completed indicator via BAPI_PO_CHANGE

Hi All,
Is it possible to reset the final invoice and delivery completed indicators of PO in ME23N using BAPI_PO_CHANGE? I need to unchecked the final invoice and delivery completed indicators for all POs in our system that were accidentally updated to delivery completed and final invoice by the user.
Points will be rewared.

what i did now is to create a prototype program like the one below:
CONSTANTS c_po TYPE bapimepoheader-po_number VALUE '0040001816'.
DATA: t_poitem-po TYPE bapimepoheader-po_number,
      t_return TYPE STANDARD TABLE OF bapiret2,
      t_poitem TYPE STANDARD TABLE OF bapimepoitem,
      t_poitemx TYPE STANDARD TABLE OF bapimepoitemx,
      x_return TYPE bapiret2,
      x_poitem TYPE bapimepoitem,
      x_poitemx TYPE bapimepoitemx.
t_poitem-po = c_po.
x_poitem-no_more_gr = 'X'.
x_poitemx-no_more_gr = 'X'.
x_poitem-final_inv = 'X'.
x_poitemx-final_inv = 'X'.
x_poitem-po_item = c_po.
x_poitemx-po_item = c_po.
APPEND x_poitem TO t_poitem.
APPEND x_poitemx TO t_poitemx.
CALL FUNCTION 'BAPI_PO_CHANGE'
EXPORTING
    purchaseorder = t_poitem-po
    no_messaging   = 'X'
    no_message_req = 'X'
TABLES
    return         = t_return
    poitem         = t_poitem
    poitemx        = t_poitemx.
IF sy-subrc = 0.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
    EXPORTING
      wait = 'X'.
ENDIF.
The program is working if you will mark the PO as delivery completed and final invoice with suppressed output. The problem is i need to do the reverse which is to unmark. I replaced the value of no_more_gr and final_inv from 'X' to space but it is not working.

Reconciliation of a A/R Down Payment Request and a A/R Invoice

I want to do a reconciliation of a A/R Down Payment Request (100% paid of a total ) with a A/R Invoice. I want to do an internal reconciliation through BP> Internal Reconciliation > Reconciliation . A/R Down Payment Request is for 100% of the document total. I cannot create a Down Payment with the Down Payment Request and the invoice because the total es 0.00 . So I need to make an internal reconciliation. But when I select both documents, and press the reconcile button, the following errrors apears Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19] How do I reconcile both documents ?

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

Milestone Billing in projects--Final Invoice

Hi all,
We are using Milestone billing in the project. Milestone confirmation in projects trigger the downpayment requests, partial invoice and final invoice in SD.
Everything works fine for down payment and partial invoice, but when the milestone for final invoice is confirmed in PS, the billing rule in the sales document item does'nt get removed. Consequently billing cannot take place.
Kindly thow some light on this. Is FNBL status on WBS , a must to carryout final billing ?
Warm regards,
Srinivas Potluri

Hi Srinivas,
Please check the Date Category of Milestone usage, the one u have selected for the final invioce. It should be 'Closing Invoice".
Please let me know if that resolve the issue.
Thanks,
Venkat

To have a same exchange rate in Proforma (F8) and Std Invoice (F2).

Hi Friends,
I have searched all the threads and could not find appropriate answer for the below query.
Having different exchange rates in Proforma (F8) and final invoices (F2) causes problems and should be avoided.
Proforma invoices are necessary to start customs processes during export transactions (before shipment). Final invoices issued after PGI are generated through SAP.
However the total amounts differ in F8 and final invoice (F2) because they are not generated at the same day and SAP converts the costs to USD using current rates in the related day.
Therefore the final invoice (which is the legal invoice) and the initial proforma invoice amounts are not the same.
As a result for each final invoice - F2 (if they are not generated at the same day) a manual correction entry is created.
Having this much correction entry is not legally proper.In summary business requires that SAP should use the same exchange rate both in F8 & F2.
Business process:
PO --> Replishnment Delivery --> F8 --> PGI ---> F2
SO --> Delivery --> F8 --> PGI ---> F2
I have tried an option by changing copy control setting from Delivery to F8, pricing type- Pricing calculatiion unchanged.
But I am not sure the impact of it.
Regards,
Vamsi
I request you to suggest the correct procedure for the above issue.
Edited by: vamsi P on Aug 25, 2010 7:45 AM

Dear Joao ,
In the copy control (VTFL) of your invoice and delivery , select the item category and in the details
maintain A Copy from sales order for 'PricingExchRate'
Check and revert back whether your issue is solved.
Thanks & Regards,
Hegal K Charles
Edited by: Hegal . K . Charles on Jun 27, 2011 5:45 PM

Need to find final invoiced contracts

Hi,
There is requirement in code where I have contract account and I want to find howmany contracts of this CA are final billed and invoiced.
From ERDK, I can find the final invoice but how to decide that which contracts are included in this final invoice.
is it possible that contract does not have "03" type final bill but has "06" manual bill and final invoice is created on CA with these bills!?
Also help me understand the concepts. Suppose CA has 2 joint contracts, one is active and once is moved out. When System gets final read of contract-2. It will generate final bill.
Now the invoice that gets created on CA is called "final invoice" or not (as it will include final bill of contract-2) ??
Or it is not called final invoice (as it will include periodic bill of contract-1) ??
Thanks,
Murtuza

Hi,
As per my knowledge billing transaction "06" is created for the final bill order at the time of move out and thus when you bill that order and later invoice this billing transaction progressively moves on to the print doc and stored in ERDK.
So it is not possible that a manual bill will be considered as final bill based on which the final invoice will be generated. Although I have not experienced such scenario.
Regards,
S

FEATURE REQUEST, Deduct not payed down payment from final invoice

An AR Downpayment invoice that is not yet due or paid when the final invoice is made, will not be deducted, and you will not be able to take these down payments in to account when the Final invoice is made.
This request is that we would like a check box or similar that makes is possibel to calculate final invoice based on selected or all downpayments regardles if they are paid or not.
The oil industry has several month's payments terms, and in many cases the down payments have a due date that exceeds the date when the final invoice is created.
So when the final invoice is created, and you recieve the messages "One or more payments that are linked to the base document(s) have not been paid. Continue?" (se attatchment) it should be possible to choose if you want to deduct these (some or all)down payments or not.
Then Down_payment invoice should remain open for incomming payments at the cutomers Account balance.

Hi,
Please repost as above query as discussion with question type to get quick assistance.
Thanks & Regards,
Nagarajan

DIFFIRENCE BETWEEN AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE

HI
ALL
Please tell me the diffirence between AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE
And Please tell me when those are applicable in practical scenarios in SAP B1
Prasad

Hi,
You can check these threads to find out more:
Re: AP Down Payment Request is not being Linked with AP Invoice
Re: Down Payment Problem....
Re: A/P down Payment Issue
Thanks,
Gordon

Difference between A/p down payment request and invoice

hi,
can any tell me what is difference between A/P downpayment request and Invoice
Regards
Srinivas

Hi Friend,
I list some information here, which might help you better understand.
Down Payment Invoices
The Down Payment Invoice behaves like a regular Invoice. A Down Payment Invoice can be based on a Sales Quotation, a Sales/Purchase Order or a Delivery/Goods Receipt PO in the same way as a regular Invoice; however this will not close the base document.
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
The Down Payment Invoice will be displayed in the Tax Report as a regular Invoice (if Deferred Tax is not checked).
Down Payment Request
This method of Down Payments is suitable mainly for Germany where it is necessary to show the tax payable at the time of receipt of payment. A journal entry for the tax is created by the payment of a Down Payment Request. The payment will also be displayed in the Tax Report.
A Down Payment Request can be based on a base document the same way as a regular
Invoice; however it does not close this base document, i.e. the base document remains
open and can be copied to another target document if required.
Kind Regards,
Dani Zhao
SAP Business One Forums Team

How to put Final Invoice flag in PO and close the PO automatically

Hi guys,
How to put automatically final invoice flag in PO and close PO automatically by system.
Regards
Jagadesh

Use of Final invoice indicator as follows
The final invoice indicator serves as information for the applications
    - Cash Management and Forecast
    - Cash Budget Management
    - Funds Management
If you set the final invoice indicator, purchase order commitments are
reset.
However, the final invoice indicator does not prevent further invoices
from being posted. Furthermore, it does not replace GR/IR account
maintenance in the event of a variance between GR quantity and invoice
quantity.
Automatic closing PO only possible if use ME59N to create the PO from Req other wise you have to do manually

Like between prepayment invoice and standard invoice

link between prepayment invoice and standard invoice in AP
and link between credit memo and standard invoice in ap

Hi,
Did you go through [Applications Electronic Technical Reference Manuals (eTRM)|http://etrm.oracle.com] link?
Regards,
Hussein

Invoice generated with out release to accounting, credit memo request and credit memo raised

Dear SD Experts,
I have a situation where the invoice is not released to accounting , but credit memo request and credit memos are being raised...now user would like to release the invoice to accounting (after raising credit note request and credit note), is it possible how do i handle this,
(There is no delivery as this is service business scenario).
Thanks in advance
krishna

Go to 'VFX3' and give the inputs, then select right line and click the FLAG option. It will be manually released to accounting, If not you might find the reason for block.
Revert back with your results.
Anandkumar KS

Credit memo request and invoice correction request

Hi,
Can anybody please explain the difference between Credit memo request and invoice correction request?
Regards
Deepak

Hi Deepak
Credit memo request -- A credit memo is used when a customer has to get receive some credit amount to customer
Example : If billing happens for 100pcs but any damage happened in transit and he received only 75pcs and the customer has paid for 100pcs then we can raise the credit memo only for that 25pcs qty
Invoice Correction request -- It is a also a document type where a customer can receive anyone debit memo or credit memo based on the request raised by the customer
Credit memo Example : If the billing happens for 100pcs and the billing price is Rs.25000/- but do to some mistake Rs.27500/- happened then a Credit memo has to be issued to customer
Debit memo Example : If the billing happens for 100pcs and the billing price is Rs.25000/- but do to some mistake Rs.23500/- happened then a debit memo has to be issued to customer
Regards
Srinath

Prepayment request and final invoice

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