SAP Query in Excel

I actually found what I needed to do this on the forum last week and now I can't duplicate it nor can I find the original forms thread. I need to get the SAP Query results to a file or to Excel. The first time I tried this, I executed the query in background, got the spool number then went to SP01. There I believe it did the following:
[Execute]
Selected: Spool Request / Forward / Export as Text
At this point, I was presented a popup similiar to when downloading with options: unconverted, spreadsheet, etc. I selected spreadsheet and everyting went fine.
Now when I repeat the process, after I do Spool Request / Forward / Export as Text, the file is automatically written to a text file; I do not get the option to put it in a spread sheet.
Please, can someone tell me what I'm doing wrong? If I hadn't saved the spreadsheet last week, I would have myself convinced I only dreamed that I got it to work.

You can try this way
sp01> display spool>spool request> forward> save to local file--> spread sheet
otherwise try with
Once you logged in, press Alt+F12 -> Options -> Local Data. Then just press "Clear History" button
and try spool> forward> write to text
a®

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Error 'Unable to open file' when downloading SAP Query to Excel

Hi all
I'm running a SAP Query which is set to download straight to a spreadsheet (Pivot Table / Microsoft Excel). Intermittently it does not work - apparently at random (at least, I've can't recreate the error at will).
It does one of the following:
- Works ok, and creates the pivot table
- Gives an Excel error message 'Unable to open file', then returns to the 'save the data in a spreadsheet' popup when enter is pressed on the error.
- Does not issue error message, just goes to the 'save the data in a spreadsheet' popup.
In the last two cases, the excel pivot table sheet is not created.
Has anyone seen anything similar, or have any idea as to what is causing the problem?
Any help gratefully received!
Not urgent as I've found a way round - further testing seems to show that I don't get the error is Excel is already open - but in the past I've run many SAP query downloads without needing to open Excel first. I suppose it's possible that this is just something to do with the Excel setup at the user site
Message was edited by:
E Gregory

Hi,
Ensure that file name with same name and in same path should not be open while saving the data.
Award if it helps.
Jogdand M B

Error in Excel while exporting from SAP query.

Hi Gurus,
While exporting one SAP query to excel the last row/line of information lost partially.
Means we get some information in the last line of excel but some information is not exported in that same line.
Can you throw some light on this please....

Hi
Due to special Chracters in the Values sometimes this happens when exporting to excel.
Please download into Unconverted format selection & after downloading Open with excel & save it in excel
Thanks & Regards
Kishore

SAP Query output download to Excel

Hi All,
Once I export/download Query Output to Excel the fields are not in the order of Actul Query output
Char fields are treated as Key fields and displayed Left side.
As it is a SAP Query where to keep this kind of setting(key columns = 0).?
Thanks in advance and useful answer will be awarded.
cheers!!
Komatsu

when u download data to excel sheet, u can't handle the data from SAP....The data in excel takes excel properties and accordingly data gets adjusted to the formats of excel.
If u need formatting u need to use OLE concepts in SAP from which u can set the formats of Excel Sheet.

SAP Query output download to excel fields order is different

Hi All,
while download Query Output to Excel the fields are not in the order of actual Query output
Char fields are treated as Key fields and displayed Left side.
As it is a SAP Query where to keep this kind of setting(key columns = 0).?
Thanks
Komatsu

when u download data to excel sheet, u can't handle the data from SAP....The data in excel takes excel properties and accordingly data gets adjusted to the formats of excel.
If u need formatting u need to use OLE concepts in SAP from which u can set the formats of Excel Sheet.

SAP Query : Excel sheet download problem

Hi,
While executing a Z SAP query in SQ01 and data is displaying fine in the ALV format. But when we export the data to excel sheet, every column is appearing twice (repeating only the header, with empty items)
something like this......
Excel sheet...
Header MATNR MATNR MATKX MATKX   LIFNR LIFNR KUNNR   KUNNR
Item     10                       Test                   ABC                ABC
              20                       Test2                 XYZ                 XYZ
              30                       Test3                 MNO               MNO
What can be possible cause of this ? What can be the corrective step to the issue?
Thanks,
Jai

Hi ,
Please follow the below step .
In SQ01 --> In the List Display screen --> click on Export --> Local file --> Spread Sheet --> Give the File name and click on generate .
It s working file . and i can be able to download all the records to excel without any repeatation .
Thanks
Pavendhan

SAP Query : Save to file in XLS format in background

Hello everybody,
I used the enhancement SQUE0001 for saving result (an XLS file) of SAP query in background.
I used also the ABAP commands 'OPEN DATASET', 'TRANSFER' and 'CLOSE DATASET' as described in the SAP note 537735.
The execution of SAP query generated multiple columns. But when I go to see my downloaded file (.xls), all generated columns are condensed into 1 !!!
How to save the file (.xls) and keep the separated columns, please?
Thanks for your answers.

For saving the file in Excel format in the App server you have to first convert the data in XLS format and then use the transfer statement.
You can either use FM SAP_CONVERT_TO_XLS_FORMAT for that.
OR
Create a comma sepreated file which will open in excel.
open dataset file for output in text mode.
loop at itab.
    concatenate itab-field1 itab-field2 itab-field2 into str
                  separated by ','.
    transfer str to file.
endloop.
close dataset file.

SAP Query - SQVI or SQ01 -- Implementing Group By

Hi,
Please advice on whether we can use GROUP BY and HAVING clauses in SAP Query.
For ex. I need to find all the customers in the system who have been defined for multiple company codes. In ABAP, I could do it using
Select kunnr count(*) from knb1
group by lifnr
having count(*) > 1
Is this possible to do this in SAP query?
Thanks,
Ani

Ani P,
   IN ABAP Query you can write this in under START-OF-SELECTION event.
There are 2 options for out put
1. Out in ALV format in System itself
This can be possible in RECORD PROCESSING.Here you don't have command on "main selection statement ".System will write this.
   If you want to do some validations OR want to delete some records you have write logic for this here. Process will be record by record.
2.Output in Excel format.
   If you want "GROUP BY or Having" write code in START-OF-SELECTION event.
Extract all the data in one final internal table.
use Function Module WS_EXCEL.
3.Output in file format in application server.
   This is also you can do in START-OF-SELECTION by using
OPEN DATASETS.
For your requirement better use " START-OF-SELECTION ".
Pls. reward if useful

ABAP Coding Help for Subtotal type output - SAP Query

I've created a SAP Query to display a stock overview by storage type using the table LQUA.
The output that I get is:
Material
Description
Plant
WHN
SLOC
Storage Type
Batch
GR Date
Available stock
2057
STRAWBERRIES
BP01
100
0088
200
0001081766
17.06.2014
225
2057
STRAWBERRIES
BP01
100
0088
200
0001081766
17.06.2014
720
2061
VOSTIZZA CURRANTS
BP01
100
0088
200
0001081272
17.06.2014
1,000
2061
VOSTIZZA CURRANTS
BP01
100
0088
200
0001081272
17.06.2014
1,000
2061
VOSTIZZA CURRANTS
BP01
100
0088
200
0001081272
17.06.2014
1,000
2061
VOSTIZZA CURRANTS
BP01
100
0088
200
0001081272
17.06.2014
1,000
I can get a subtotal for each Material, batch and GR date combination by using the ALV grid functionality.
This method adds too much clutter to my query and can't be easily manipulated in Excel afterwards for what I want. I want to condense the results down and just keep a cumulated available stock, e.g:
Material
Description
Plant
WHN
SLOC
Storage Type
Batch
GR Date
Available stock
2057
STRAWBERRIES
BP01
100
0088
200
0001081766
17.06.2014
945
2061
VOSTIZZA CURRANTS
BP01
100
0088
200
0001081272
17.06.2014
4,000
How can this be done?

Hi,
Please try to use STATISTICS in your SAP Query. you can sort and add your value based on condiiton then it will be show you collect value in SQ01.
Please see the below documents for STATISTICS
https://help.sap.com/saphelp_erp2004/helpdata/en/d2/cb4263455611d189710000e8322d00/content.htm
Regards,
Prasenjit Mishra

Difference between 2 sub-totals in SAP query

Hello Experts,
Is there any possibility to find out the difference between 2 sub-totals and display it at the bottom of the ALV output( like total) in SAP Query using SQ01.
For example: see below example(Request you to paste the below in an excel sheet for more readability).
PRZ     25.05.2011     A 007 008 01 15     10     EA           0,00     INR          0,00     INR          2,00     INR               0,00     INR
PRZ     27.05.2011     A 007 008 01 00     1     PC          10,00     INR          0,00     INR          0,20     INR               0,10     INR
PRZ     27.05.2011     A 007 008 01 00     1     PC          10,00     INR          0,00     INR          0,20     INR               0,10     INR
Sub-total               10     EA     20,00     INR          0,00     INR     2,40     INR     20     INR
               2     PC
DRP     26.05.2011     WDB2020261X744924     1     PC          60,00     INR         50,00     INR         30,00     INR               0,00     INR
DRP     31.05.2011     WDB2020261X744924     1     PC          60,00     INR         50,00     INR         30,00     INR               0,00     INR
Sub-total               2     PC     120,00     INR     100,00     INR     60,00     INR               0,00     INR
Grand totals               10     EA     140,00     INR     100,00     INR     62,40     INR     20     INR
               4     PC
In the same way as Grand total, Is there any possibility to find out the difference between the 2 sub-totals and display at the bottom after the Grand Totals row.
Please let me know if there is any possibility for the same.

Just to update on my question.
In the sub-totals line you can see that there is 20,00 INR value which is summation of the above fields present in individual line numbers above. And the same way for the rest of the fields as well.
After calculating the sub-totals in this manned, I need to find out the difference between the subtotals and display it at the bottom of the output.
Please let me know if this is possible.

Ask again user and pass, when download query on excel on BW3x

Dear,
When try download query at excel, ask me again user and pass, can you help me about that.
best regards
OArenas

Good day,
This sounds like you are not using an anonymous user or alias users ..??
When you download into Excel, the cookie for the MIME handler is not held. This means that the system needs to verify the userid/password again. Check out the SAP Notes 516884 and 487456 - there are some other SAP Notes referenced in these that may also be helpful if you still have a problem.
Regards,
Karen

Creation of SAP Query in SQ02 with Single Table With Condition

Hi All,
I want to Create SAP Query in SQ02 using single Table MCHA.
ii) I dont want all entries of MCHA Table I mean , I have to apply some Condition on this Table.
i.e Suppose I am having actual data in MCHA table is like this for Material M1.
Plant    Material   Batch   BatchCreationdate
P1          M1         B1       20.06.2007
P2          M1         B1       04.05.2009
P3          M1         B1       04.05.2009
But I want the Output of SAP Query is like this:
   Material   Batch   BatchCreationdate
      M1         B1       20.06.2007
That is irrespective of Plant if Material & Batch are equal ---> 1st record with Lowest date shoud get at the output.
Please help me How write the code on single table in the SAP Query.
Thanks,
Kiran Manyam

Hi,
Your query should be like this:
Select MATNR CHARG HSDAT
from MCHA
into table t_mcha
where matnr = Materlal number from selection screen.
The structure of t_mcha should contain the fields that you select.
Then sort the table by date ascending
Sort t_mcha by HSDAT.
Hope this solves your problem.
Thanks,
Sowmya

SAP query

Hello ABAP Guru
I need a help here. trying to create SAP query joining three table VBAK VBAP KONV since KONV being cluster table I am not able to do that
thpough I am suceesfully establishe dthe link
VBAK-VBELN=VBAP-VBELN
VBAK-KNUMV=KONV-KNUMV & VBAP-POSNR=KONV-KPOSN
OSS msg says we have to write routine in sap query
but I never used that option
anyone has any clue on how to use cluster table in SAP query?
Thx
Praveen

Hi,
     Inner Join can't be used for cluster tables.
     Write a routine in SAP query as follows.
      do inner join on vbak,vbap into internal table
      itab.
       select for konv for all entries itab .
Regards
Amole

How to call SAP query in a program

Hi experts
I have created a query in SQVI its gives a result. Now i want this query to be used in my program. Is there any FM which gets the quary name and populates the result in iternal table. So that i can use that result.
I know without query you can write using the tables you can fetch the records but i just want to explore a new way to do things. If any body done such type let me know and also give some sample code or process how to achieve it.
Regards
Vijay

Hi Siva
My final option is that only. That you can do any how. But my intension is to learn something new way. How to do copy the query and where to inject the code is there any example in wiki or artical for that. I want to something new. Old way of creating a report program is possible i want to do this way. If some body could help me out.
@ karthik
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Regards
Vijay

SAP QUERY report for vendor line items

Hi
I have created a SAP QUERY report for vendor line items with fields vendor no.,vendor name,amount,company code and period.But there is one line item i donot know from wher system is getting it picked with is not in that vedor account,when i compare with fbl1n.I checked the document number too...the same doc number is twice in my query report.One with correct amount and another with wrong one.How do i chk.Where did i go wrong in creating query.I used logical database KDF.
Please advise.

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SAP Query in Excel

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