3WM and Partial Invoices

Hello all,
We are on 11i and use three-way matching with AP/PO/receiving. One of the issues that we keep having is when we are partially billed for an invoice. At first I thought this was just a problem with Services, but we are also getting it with Goods. I am wondering if other companies have this issue, and if so how do they 3WM?
Right now, say we order $10,000 worth of piping. The PO is put through with a quantity of 1 and a price of 10,000. Now say we are partially billed, say shipped $2,422 worth of product...and due to timing and material having to go between several plants, the invoice usually gets entered before the item gets received in the system...How does the AP clerk know a quantity to match this against? I believe what usually happens is that we get left with very weird quantity amounts out many decimals and the item goes on hold. Is there an easier way to do this?
Right now we are discussing entering in the dollar amount in the 'quantity' column and a 1 in the price at the time the requisition or PO is created, similar to how we account for services. This seems like a strange workaround for me, but I cannot think of any thing else, or find any references for this type of situation? Just curious if anyone has some suggestions?
Thanks,
Janel

What is the hold on which the invoice is going?
For a 3WM if you do not have a receipt entry for the transaction the invoice should go on a hold.
Thanks

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Distribution Indicator and Partial Invoice to be set F

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In my project, some of the POs are stuck in Error in Process due to the error "Distribution Indicator and Partial Invoice to be set F"
Can anyone throw some light on this?
Thanks in advance.
Regards
Shunmugaraj. T

Hi
Which SRM and R/3 version are you using ? Which Scenario in SRM ?
<b>Please refer to following OSS notes</b>
<u>Note 508632 - Extended - Acct assgnment change from 'Multiple' to 'Single'
Note 480540 - Changing purchase orders in enhanced classic scenario
Note 508788 - Incorrect account assignment in purchase order back end</u>
Hope this will help.
Please reward suitable points, incase it suits your requirements.
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- Atul

Third Party Sales Order - Complete Upon Partial Invoicing

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Note: Completion rule on TAS is blank.
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Shiva,
Perfect answer. Thanks !
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Configure partial invoice distribution for SRM Purchase Order

Hello Experts,
We are on SRM 5.0 SP12 and ERP 6.0 SP13. When a split accounting purchase order is created in SRM and transfers over into SAP, partial invoices are automatically posting with the distribution of "Distribute to following row". In ME23N under account assignment, there are three options for partial invoice postings:
1) Derive from account assignment category
2) Distribute to following row
3) Distribute proportionally
We would like to default the third selection, "Distribute proportionally". Does anyone know where this setting can be changed or how to do this?
Thanks,
Brett

SAP was able to provide assistance on the issue. Here are the details:
The SRM always sends to ECC the "Distribute to Following Row" selected,
and sometimes configuration changes in tcode OME9 have not effect,
possibly due to the Support Package.
To specify the correct option "Distribute Proportionally", it is necessary to use the Badi BBP_PO_INBOUND_BADI...
The partial invoice indicator is set to '1' by default in SRM, it is
standard behaviour, you can check it in the LBBP_BD_DRIVER_46AF15
program. The functionality that allow has the value ´2´ to partial
invoice indicator is exclusive to MM - R3 system.
You have two possible solution to create from EBP to backend some PO
documents with multiple account assignment and partial invoice
indicator = 2 (Distribute Proportionally):
a) To use the Badi BBP_ECS_PO_OUT_BADI to create the PO this way.
ls_ct_bapi_poitem-PART_INV = '2'
Effectively, this solution change the setting in the backend
to 'Distribute Proportionally'.
b) Partial invoice indicator can either be set in OME9 in the Backend
for the posted account assignment category (e.g. K - cost center)
or default using Backend Badi:
BBP_PO_INBOUND_BADI
BBP_POITEM-PART_INV
-> Part_INV is a field of BBP_POITEM. In the backend BADI, if you
look at the field of BBP_POITEM, you will find PART_INV. You
have to use the BADI to set this field.
OME9 was the tcode in MM to specify the partial invoice settings for each account assignment. According to SAP, sometimes this works with SRM (since the default setting sent to ECC from SRM is "Distribute to following row") and sometimes it doesn't. We ended up changing the partial invoice flag upon creation of the purchase order through the BADI mentioned above since the configuration changes did not remedy the issue. Now the partial invoices are posting proportionally which has resolved all of our split accounting posting issues.
Thanks,
Brett

Default setting for partial invoice indicator

Hello Experts,
We are on SRM 5.0 SP12 and ERP 6.0 SP13. When a split accounting purchase order is created in SRM and transfers over into SAP, partial invoices are automatically posting with the distribution of "Distribute to following row". In ME23N under account assignment, there are three options for partial invoice postings:
1) Derive from account assignment category
2) Distribute to following row
3) Distribute proportionally
We would like to default the third selection, "Distribute proportionally". Does anyone know where this setting can be changed or how to do this?
I tried going into SPRO-> IMG-> MM-> Purchasing-> Account Assignment-> Maintain Account Assignment and changing the Partial Invoice selection on the account assignment from '2 u2013 Apportion IR quantities to GR quantities proportionately' to '1 u2013 Apportion IR quantities to GR quantities one after another'. When I created a new split accounting purchase order in SRM and viewed the PO in ME23N, the partial invoice indicator still had a distribution of '1 Distribute to Following Row'. Does anyone have any ideas about how to set up a default for the partial invoice indicator when a purchase order is coming from SRM?
Thanks,
Brett

SAP was able to provide assistance on the issue. Here are the details:
The SRM always sends to ECC the "Distribute to Following Row" selected,
and sometimes configuration changes in tcode OME9 have not effect,
possibly due to the Support Package.
To specify the correct option "Distribute Proportionally", it is necessary to use the Badi BBP_PO_INBOUND_BADI...
The partial invoice indicator is set to '1' by default in SRM, it is
standard behaviour, you can check it in the LBBP_BD_DRIVER_46AF15
program. The functionality that allow has the value ´2´ to partial
invoice indicator is exclusive to MM - R3 system.
You have two possible solution to create from EBP to backend some PO
documents with multiple account assignment and partial invoice
indicator = 2 (Distribute Proportionally):
a) To use the Badi BBP_ECS_PO_OUT_BADI to create the PO this way.
ls_ct_bapi_poitem-PART_INV = '2'
Effectively, this solution change the setting in the backend
to 'Distribute Proportionally'.
b) Partial invoice indicator can either be set in OME9 in the Backend
for the posted account assignment category (e.g. K - cost center)
or default using Backend Badi:
BBP_PO_INBOUND_BADI
BBP_POITEM-PART_INV
-> Part_INV is a field of BBP_POITEM. In the backend BADI, if you
look at the field of BBP_POITEM, you will find PART_INV. You
have to use the BADI to set this field.
OME9 was the tcode in MM to specify the partial invoice settings for each account assignment. According to SAP, sometimes this works with SRM (since the default setting sent to ECC from SRM is "Distribute to following row") and sometimes it doesn't. We ended up changing the partial invoice flag upon creation of the purchase order through the BADI mentioned above since the configuration changes did not remedy the issue. Now the partial invoices are posting proportionally which has resolved all of our split accounting posting issues.
Thanks,
Brett

Partial invoice indicator for multiple account assignment case

In ECC, the partial invoice indicator field (TWRKZ) has to be set when there are multiple account assignments for an item. But this field is not available in SRM account assignment section. So in SRM, when a PO is created with multiple account assignments for an item and transferred to ECC, error ("06"/"437") would be displayed -
Distr. ind. and partial invoice ind. must be set for multi acct. assgt
Has anyone of you encountered such issue? Of course we can add this field in SRM PO Accounting as a custom field and map it later when transferring the PO to ECC, but it seems to be an obvious gap between SRM PO and ECC PO, wouldn't you think?
Thanks.

Hi! Thanks in advance!
Did you find the solution for this issue!!
Best Regards,
Gax

Report for Partial Invoice and pendinf Invoices

Hi all,
We need a report for Partial Invoices /Pending Invoices done w.r.t. Purchase Orders with PO document type as one of the selection option.
We have tried ME80FN, please suggest if there is any other report available.
thanks,
Prashant Rathore

hi,
check ME2N or ME2M with proper selection paramter value...
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or
check PO history EKBE table...
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Is it OK to use F-47 and F-48 for partial invoicing plan with down payment

Dear all,
In the case of partial invoicing plan I am using a separate row for down payment ,
The total of the sum is greater than the PO line item
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What would be the procedure for down payment for a partial invoicing PO (Milestone PO) ?
Thanking you
Joydeep Mukherjee
Edited by: Jeyakanthan A on Jul 26, 2011 10:24 AM

Dear sir;
First of all thank you for your kind reply , I have first created On PO like below for example.
total amount 8,000.00 Rs
30.00% 2,400.00 down payment
12 30.00% 2,400.00
13 30.00% 2,400.00
40.00% 3,200.00
PO is linked with project activity ,whenever the project person accept the activity in the PO invoicing plan, the line item status is unlocked ,and then I directly i go for MIRO,the amount is taking automatically percentage wise ,but when I go for the advance payment with F-47 & F-48 the vale I have to enter maually and after MIRO .How to solve the problem .
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Regards;
Joydeep Mukherjee

Rejected sales order item after partial invoice

Dear All,
We have a partially invoiced (and paid) sales order. Now the customer (and we) wants to cancel a sales order item. So we set reason for rejection at item level. In VA05 it still displays the SOI as open and status is being processed. How to proceed, it should not be displayed as open when it is rejected in VA05.
Can I change the billing plan so that the invoice does not mind the items I want to reject should I ste a billing block? Delivery Block?
Best regards,
Michaël
Edited by: spimic on Oct 5, 2010 6:21 PM

Hi,
Take the help of ABAP'er, and explain him that as soon as sales order is invoiced(partially), set the rejection reason to sales order.
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Problem with deleted delivery and cancellation invoice

I have a problem. I have to resolve a cancellation invoice with error saying Missing Export Data. However, when i try to update this invoice, the fields to be updated are all shaded out meaning they cannot be changed. now the problem is, the delivery where the cancellation invoice retrieves its data shows a status of Archived. but when we tried to find it, it seems that it has already been deleted though the status shows Archived. I do not know how they have managed to delete this delivery with the Goods Issue still active, even with the Invoices. All I know is that the user who has deleted the delivery has made a mistake for this.
Can anybody please help me?

Can you please check the OSS note 908748. It may be of some help to you. The contents are pasted here.
Symptom
A cancellation document cannot be transferred to accounting because the system has issued error message VF 072:
'Document 90001234 has been saved (foreign trade data incomplete)'.
However, the underlying business process concerns domestic business and the invoice to be cancelled does not contain any foreign trade data.
Other terms
VF02, VF11, VF072, cancellation, EXNUM, incompleteness, export data
Reason and Prerequisites
Prerequisites:
This is a partial cancellation document.
When you create the cancellation document, you inadvertently branch to the foreign trade data and choose 'Set'.
Reason:
When you choose 'Set' in the foreign trade data, the system assigns an export number, which then results in an incomplete document because the other export data is missing.
Solution
Implement the attached correction.
There is no provision to take account of a cancellation scenario in which foreign trade data can be entered or changed.
This correction deactivates the ready for input status of the 'Set' button in order to prevent the system from inadvertently assigning an export number.
In this context, refer also to Note 354222.

Partial invoice with multiple account assignment

I'm using PO with multiple account assignment with distribution by percentage and proportional distribution for partial invoice.
When i post invoice verification for this kind of orders the amount and quantity field in PO item are closed for update and no automatic proportional distribution has been performed.
The only possibility to update amount in case of partial invoice is to update amount of each account assignment manually (using account assignment button).
Why the amount and quantity fields are closed for update?
How i can post partial invoice for multiple account assignment order without manual distribution of changed amounts among different account assignments items?
Thanks in advance.

Thanks Charlie.
I am aware of that. But do we have that "partial invoice" field where we can select teh distribution as proportionate or sequence.
My POs item are having around 30 to 45 account assignments. In that case it is not possible to manual distribute the amount.
Please advise.
Thanks,

Partial invoice distribution in sequence or proportionate

Hi All,
We are are having an issue with partial invoice field in case of multiple account assignments.
We are using extended classic scenario in SRM 4.0
In backend configuration for account assignment category, partial invoice for cost center has been set as "Distribute proportionately".
When a SRM PO has been created with multiple cost centers, it get copied to backend 4.6 c system. But in account assignment tab of backend PO, partial invoice field is showing the value "Distribute in sequence" and hence we could post invoice unless someone manually changes the value for the cost object.
I couldn't see this partial invoice field in SRM PO. Is there a way to set that in SRM?
Or should I apply any note in SRM or backend system?
Please advise.
Thanks,
SS

Hi All,
I contacted SAP on this issue. But they told that this functionality is not in standard SAP and they asked us to do some enhancement. While the PO informations are getting transfered from SRM to SAP, the value for this field is being transfered as "1- progressive fill up". Since this has been hardcoded in standard program, we should not change this.
Have any one faced this issue and resolved this?
Could you plz help me how we can achieve this?
Thanks,
SS

Price Condition&Price update are disabled in S.O even after partial invoice

Dear All,
We are using manual pricing condition in the Sales Order, when we do a partial delivery and billing for a Sales Order line item, the update prices function (button) is inactive and price conditions are greyed out.
We are using Pricing Type "C" in the VTFL item copy from Delivery to Billing.
Even after partial quantity invoicing from the Sales Order there will be pricing changes and users will need to enter manual price for the item that is partially invoiced.
Currently system does not allow any change in the manual price condition as the all the price conditions are greyed out in the S.O even if partial qty of the line item is invoiced.
Please let me know what needs to be done to enable manual condition entry and Price update functions in the Sales order even after partial invoice quantity of the line item in the Sales Order.
Regards
Venkat

Hai Venkat,
This is the standard functionality and system treat like
sales order conditions once invoiced should be freezed.
As a work around you can do like
in sales order order
Go to Item - Shipping
Part.dlv./item B Create only one delivery (also with quantity = 0)
Max.Part.Deliv. 1
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Considering if you have a material Sales order of 2 KG and you added some manual price.
And you are doing partial delivery of 1 KG and Invoiced.
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Regards,
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Hai
Now we are in a Blue Print stage.we have a requirement for Partial Invoice Planning. so kindly Explain the Partial Invoice Planning customization settings in breif.it will be more useful for our ongoing project.
Regards
peter

Hi
These are the configuration settings required.
SPRO-> IMG-> Materials Management-> Purchasing-> Purchase Order-> Invoicing Plan-> Invoicing Plan Types-> Maintain Partial Invoicing Plan Types
In this step, you define partial invoicing plan types by specifying the relevant control data for each desired instance.
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Activities
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You can carry out the config bbelow these steps based on your sytem requiremnts.
Please go through the link for more details on the procvcess
http://help.sap.com/saphelp_erp60/helpdata/en/75/ee0d3355c811d189900000e8322d00/frameset.htm
Thanks & Regards
Kishore

Partial invoicing

Hello,
I have created one PO with account assignment K and using multiple account assignment. Now when doing Miro, for doing partial invoicing, quantity can not be edited and is grayed out. Pls suggest how to edit it.

Change the Layout as shown below
then you can see the Acct Assign tab in the line item
click on the Acct Assignment
Here change the quantity and amount...
Then check..

3WM and Partial Invoices

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