ACCOUNTING OF LINE REJECTION IN SAP

Question

Dear SAPient's,
Presently we are facing problem to account of line rejection items in SAP, when the following process are over
1) GRN cleared and invoice receipt done by Pre Audit
2) Rejection occured after 2 months of receipt the material found it is unsuitable as the fittment of this parts is inside the Ex: pump
3) Payment already effected to the vendor against the supplied bill
In the above situation we need to account the Line rejection of the item against the supplied vendor.  Please give the fascility available in the SAP for the above process.
Please help.
With warm regards,
Bijay Kumar Jha

Answer 1

Hi,
1) GR Still NOT done
--> Vendor Return not possible
2) GR is done but lying in quality stock/storage because of poor quality
--> In this case, GR is done, LIV is not done. Stock is under Un-restircted or Blocked category. Here follow the below steps;
a) MIGO - Here select Return Delivery -> Material Document (GR Document) and change the qty to be returned to vendor and also select the appropriate stock type and storage location. And Post the material document.
3) Material has been issued to production for consumption, there it was found that NOT in usable condition
--> If Goods Issue Document has been posted then reverse the same manually for the required qty and then follow the same process of step 2.
4) GR as well as IV is already done, now I want to return material back to vendor
--> Following steps to be followed;
a) MIGO - Here select Return Delivery -> Material Document (GR Document) and change the qty to be returned to vendor and also select the appropriate stock type and storage location. And Post the material document.
b) MIRO - Select Transaction "Credit Memo" and pass entry for the returned qty and value.
5) GR,IV as well as payment is done,now i would like to return the goods back to vendor
--> Same steps as of Point No 4
Procedure to return stock to vendor
If LIV and Payment to Vendor is done then
1. ME21N - Create a Returns PO (Activate "Returns" indicator for PO line item)
2. MIGO - Goods Receipt > Purchase Order (Returns PO) (Here system will hit Mvmt type "161" and you can also select Un-restricted/blocked stock from where you want to return the stock)
3. J1IS u2013 Excise Invoice Other Movements
Here click on u201Ccreateu201D button to create an outgoing excise invoice and reverse the CENVAT Amount.
Here put all details as below and Press u201CEnteru201D.
Ref.doc.type - MATD, Doc Number - Material document No of 161 mvmt, Doc Year, Series Group, Excise Group, Vendor
Here check BED, ECS and SECess values to be reversed and click on u201CSaveu201D button to post the excise invoice.
4. J1IV - Post and Print Outgoing Excise Invoice.
5. MIRO - Credit memo w.r.t. Returns PO.
If LIV and Payment to Vendor is not done then
1. MIGO - Return delivery > Material Document (Here refer GR doc, system will determine mvmt type "122" automatically, select Stock type as "Blocked Stock" under Where tab)
2. J1IS - Excise Invoice Other Movements
Here click on u201Ccreateu201D button to create an outgoing excise invoice and reverse the CENVAT Amount.
Here put all details as below and Press u201CEnteru201D.
Ref.doc.type - MATD, Doc Number - Material document No of 122 mvmt, Doc Year, Series Group, Excise Group, Vendor
Here check BED, ECS and SECess values to be reversed and click on u201CSaveu201D button to post the excise invoice.
3. J1IV - Post and Print Outgoing Excise Invoice.
4. MIRO - Credit memo w.r.t. Original PO.
Note: - Excise Transactions to be followed if CIN functionality is in use.