Accounts payable against ohter than goods receipt

dear expert:
in case of our business scenerio after receiving goods against purchase order we have to reconcile the received quantity and which ever is then confirmed should create accounts payable. please suggest how can we maintain this
regards
javed

hi boss:
for a particular material type eg"print panel" our business requirements are
1. we create a subcontract PO for print panel equal to our sales order qty.
2. we send cut panel as a BOM component at actual qty [maximum cases more than the purchase order qty]
3. we receive print panel against the PO which might be equal to or more than PO qty.
4. we will pay the bill only
in case of over delivery :[ goods received qty- 15% purchase order qty]
in case of under delivery: goods received qty
how can we maintain this requirement in sap
regards
javed

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Quantity invoiced greater than goods receipt quantity

Hi guru's
               I am getting an error " Quantity invoiced greater than goods receipt quantity" while posting invoice in MIRO for excise duty clearing for Import PO.
Actually Total Quantity is 9900 kg. Out of which for 3300 kg, Excise duty is cleared, GRN done, Invoice posted.
But when i try to post Excise duty for the next 3300 kg's, this error is coming for line items 3 & 6.
please help me.

Hi , thanks for u reply.
GR based invoice verification is not checked for the PO
Yes this a import PO of india involving excise and we are you posting the excise as delivery costs.
First we posted the customs duty invoice (MIRO) for 3300 qty and posted the GRN (MIGO) and also the Vendor invoice for the 3300 qty (MIRO)
Now we are trying to post the customs duty for the second lot of 3300 qty in MIRO. The entry is a below.
        Amount          quantity                                Condition type
1     1,949.00 -     3,300      KG -        Sec ECESS on CVD        (J1CV)
2     86,400.00 -     3,300     KG -     Add. Customs duty      ( JADC)
3     135,986.00 -     3,300     KG -     IN Basic customs       ( JCDB)
4     194,913.00 -     3,300     KG -     IN CVD                  (JCV1)
5     3,898.00   -     3,300     KG -     Educational Cess On     (JEDB)
6     3,367.00      -     3,300     KG -     Customs Edu. Cess       (JECV)
7     6,734.00 -     3,300     KG -     SECess Customs Duty     (JSDB)
Now i am getting the error for Line items 3, 6 & 7.
regards
satish

Accounting postings for subcontract PO goods receipt

Hi,
Can someone please explain the accounting postings that occur when a subcontract PO is received? I understand the usual inventory and GR/IR account entries. But there are 2 additional account entries for transaction keys FRL and BSV. These appear to be posted for the material being received, not the one being supplied to vendor (this one is $0 in our system).
Thanks in advance,
-Den

When you post a GR for the ordered material (the end product), the system determines the components and creates a goods issue item for each component. The GR document consists of the following items:
1.Goods receipt items for the materials supplied by the vendor
2. Goods issue items for the components
Here is a link that explains the postings
http://help.sap.com/saphelp_erp2005/helpdata/en/4d/2b90bd43ad11d189410000e829fbbd/content.htm

Accounting document while doing Post Goods Receipt

Hi,
The scenario is like this.
1.     Sales order1 is created.
2.     Delivery document created; PGI (post goods issue) is done. Here the movement type is 601.
I want to get back the material (equipment) for some reason; I want to check the material for its condition. If there is any damage, I have to charge the customer. So, the material will be received to Return stock by return sales order with reference to the first sales order1 (Movement type 651); then will be sent to Quality (Movement type 457); if it is not damaged will be sent to unrestricted stock (Movement type 321) by transaction code MB1B.
When I am doing the PGI, the accounting document is created; the Inventory account is credited and COGS (Cost of goods sold) is debited.
When I am doing PGR (Post Goods Receipt), the accounting document is not created (Movement type 651).
I have created a new u2018Schedule line categoryu2019 (YL) for the return process with the movement type 651.
I want to get an accounting document while doing PGR. The inventory account is to be debited; the COGS is to be credited.
Can I get the accounting document by changing the movement type in Schedule line category u2018YLu2019?
Please guide me in this regard.
Regards,
K Bharathi

Hi
Can I get the accounting document by changing the movement type in
Schedule line category u2018YLu2019?
Yes in your schedule line category if the movement type is not 651 then an accounting doc will be created
For movement type 651 there wont be any accounting document
In returns (651M.Type) If a returns delivery exists, the return should be posted in the Sales (SD-SLS) component, not in the Inventory Management component.
Depending on how Customizing for Sales is configured (the movement type is configured in the step Define Schedule Line Category), the delivery is posted to the following stock:
- Blocked stock returns (non-valuated, not unrestricted-use) (movement type 651)
- Unrestricted-use stock (movement type 653)
- Quality inspection stock (movement type 655)
- Blocked stock (movement type 657)
If the given quantity is posted to blocked stock returns first, you can make a manual goods movement posting in the Inventory Management component to transfer the quantity to valuated stock.
So, when the goods arrives in so called "Block stock returns" it is not your property, it belongs to the customer (the ownership has not changed) - it is not valuated. Whiles you post the goods to your own (plant) stock by 653/655/657 it becomes your property that's why it is valuated and material document will be created
Regards
Raja

GR IR Account Maintenance for past due goods receipt

Basically, we have open GRs dating back to 2003. We are hesitant to perform MR11 since this will affect the valuation of the materials as they are all set to MAP (moving average price)
Aside from that, in cases wherein the GR'ed material has already been issued out of the plant, the additional value incurred from the GR/IR account maintenance will then be affecting both the MAP and the Price Difference Account
What we plan to do here is to set up a GR/IR Adjustment Payable Account and map it to the accounts that will be affected. However, we have to make sure that we capture all the possible accounts that will be affected and replace it with this created GL Account. Upon execution of MR11, all differences will be dumped into this account. Once done, we revert back to the old configuration and then just reconcile the differences in FI
Any comments?

Hi,
We have already implemented the solution for the open POs dating a year older. It seemed ok since our users were able to sign off the results. Here were the steps that we undertook:
1. Created a dummy GR/IR Reconciliation Account in FI - basically this will act as a sink wherein all the discrepancies will be dumped.
2. Changed the Material Valuation from V to S - in this way, when we reconcile the POs via MR11, the entries will post to the Price difference Account
3. Change the automatic account postings to map to the FI account in 1 - in this way, all preice differences resulting from the MR11 maintenance will only be adjusted to one account
4. Perform MR11
5. Once all the open POs were closed, our FI team then performs JVs from the GR/IR Recon Account to the respective Accounts that need to be corrected.
6. Revert back to old settings for both material and automatic postings
NOTE: We scheduled a lock out to prevent any users from transacting. Only I was allowed access to the system to perform the task.
I do not know if this will apply to your scenario as well but i do hope this helps

G/L Accounts in Goods Receipt PO and AP Invoice

Hi Experts
I created purchase order and i want to receive the order based on the P.O but for a segmented account. i have picked the g/l account in the form settings window and the account has dropped into the goods receipt PO document. when i add the goods receipt po, the values of the goods in the goods receipt document hit the default account i have created for the item group in administration. But i want the values to hit the new account i have picked in the form settings which is showing on the goods receipt document.
Any help?

Hi,
Only service type PO you may assign G/L Account. For item type, you have to change item G/L account determination. It cannot be done through document.
Thanks,
Gordon

Goods Receipts for GL Account of Vendor

Hi SAP Experts,
Good day! Is there a report that can be generated for all Goods Receipt of a particular vendor and GL Account? For instance, all Goods Receipt for vendor "ABC" and GL Account "XYZ?"
Thanks,
Matt

Hi
you can get Vendor wise in MB51 but the Gl account it will be difficult as the GL is in accounting document of material doc
so you need to create query for linking them
Edited by: Kunal Ingale on Jan 27, 2012 10:55 AM

G/L account for goods receipt

HI
What G/L account to be used or Goods Receipt?
Thanks

acc are take from obyc..
debit entry BSX +VE
CREDIT ENTRY WRX -VE.
FOR ASSET GR
DEBIT ENTRY KBS Account-assigned purchase or( GL FROM PO )
CREDIT ENTRY WRX GR/IR clearing account

No accounting document for asset post goods

Hi Friends,
I created asset PO, and goods receipt it. but I realized that there is no accounting document against this post goods.
Did I miss something?
Pleaser advise.
thanks,
Linda

Hi
Check in transaction code OME9 for account assignment category A whether GR non valuated in ticked. It might be ticked.
Then in PO also you see that check box in delivery tab. It is a standard behavior. if it is ticked
Then invoice verfication asset gets debited and vendor gets credited. No GRIR clearing account involved as it is non valuted GR
Regards
Antony
Edited by: Antony James Vijay on Mar 16, 2010 7:37 PM

Unable to close Goods Receipt PO with foreign currency

hi all,
When we tried to close Goods receipt PO done in June-08 using Euro currency(Data-->Close)
System is throwing error message
"No matching records found 'G/L Accounts' (OACT) (ODBC -2028) [Message 131-183]"
What might be reason for error message ?
As we already did manual JE to reverse Goods receipt PO.
Expecting you all valuable replies.
Jeyakanthan

Hi,
Define the Goods clearing account.
When closing a Goods Receipt PO manually B1 will post to Goods Clearing.
Hope it helps.
Jesper

Goods receipt without a purchase order

hellow experts,
I created a good receipt in MIGO with out a purchase order, the saving icon refuse to highlight i.e is not highlighted, so i cat save the goods receipt. I dont know if it has something to do with the configuration? if the system is configured not to accept a goods receipt without a PO.?. I will really appreciate if there is a way for me to make the save icon active, thanks

Thanks experts for your reply so far,
I would like to know the G/L account to assign to the good receipt without a purchace order, because most of the GL account I have tried from my list has been given me messages like, "it is not possible to post directly to this account", and some other errors
your contributions would be highly appreciated. Thanks

Goods Receipt Indicator in PO

Hi,
Can someone share with me if I can default the goods receipt indicator as unselected? Currently, it is a display field and marked as selected.
Where is the control in defaulting the goods receipt indicator?
Thanks in advance.

hello,
The GR indicator can be turned on as a default in PO based on Account
Assignment Categories by setting in transaction OME9.
Please check if the account assignment has the field Goods
Receipt (WEPOS) flagged.
thanks,
Sanjeev

Goods Receipt against account assigned Purchase Order

Respected members,
I am doing the good receipt with movement type 101 and special stock E with ref to po.
In my purchase order in account assignment there is everything like sales order,internal order and profit centre and inventory gl account.
The inventory gl account made as a cost element 90.Account assigment category i am usingis M.
My problem is when i am doing good receipt it is generating only accounting document and in that value of profit centre and internal order is not coming for inventory gl account.It is not generating the profit centre document and co document.
But in Material Document everything is getting , I am able to have the all the values for the respective field.
I am not understanding where the values getting cleared off when it is generating a accounting document and why it is not geneating a controlling document.
The accounting document is posted to both balance sheet accounts
that is debit and credit entry.
I have checked the all configurations in obyc and omjj. but i am notgetting any clue.
And interesting thing is previously it is picking the values but now settings have been disturbed and now it is not picking ,why it so.
Please help me out as soon as possible.
Thanks a lot.

dear,
kindly ckeck in omjj in "gbb" account whether your g/l acc..has been assigned or not..
kindly also check whether you have maintained profit center and cost center in"okb9" ..
also see in mm03 costing views 1 you have entered correct profit center...
or create a new g/l acc in fr00 and see its postings..
regards
rewa

MIRO with more than 999 goods receipts

Hello,
I have the following flow for logistic costs:
- I create a purchase order by month for my warehouse handler containing 1 line item with a quantity of 1600.
- Everytime I ship goods in my sales flow I create a shipment cost document that generates a goods receipt in that purchase order
- By the end of month I receive my invoice that is approximately for 1600 shipments, which means 1600 goods receipt.
When I post the invoice I have the issue of more than 999 lines for the accounting document. This is basically a problem with the GR/IR account.
The purchase account is activated in my company code, so everytime I make a goods receipt I debit my cost and credit this GR/IR account, this account is then cleared during the invoice process (debit GR/IR and credit supplier).
This account must be managed on line item basis and with open items management, this is why the invoice will try to create 1600 lines in the accounting document.
Is there a way to summarize booking on this account in the invoice that would also manage to clear all the goods receipts ?
Regards,
Benoit

Hi,
I think that in your case SAP Note 77161 - Summarization of FI postings w.ref.to purchase orders is relevant, because as the note says:
"In the STANDARD, fields Order number (EBELN) and Purchase order item
(EBELP) CANNOT be used to summarize. In both the goods receipt with
reference to the purchase order (MB01) and the invoice verification, they
are assigned to an account in the FI document and thus PREVENT the
summarization of the FI document."
The note suggests you how to avoid it and that kind of problems you will have.
Regards,
Eduardo

Goods receipt against inbound delivery

After an import po has been created then an inbound delivery is created also.So after the inbound delivery we do goods receipt and our goods receipt is done against po even when their is inbound delivery.The reason why the goods receipt is done with reference to the po is that we have different vendors for all the delivery costs for example we have a vendor for custom charges, a vendor for freight charges, a vendor for terminal charges.so the goods receipt is done against the po so that when doing the miro they can select the different vendors.But inbound delivery is done with a single vendor and if the goods receipt is done against the inbound delivery it might acquire all the costs to that vendor.Is there any method whereby we can be able to do our goods receiot with reference to inbound delivery that will also capture all the delivery costs

The process you should follows is this:
1) PO - define all the custom and freight condition types and enter the corresponding vendor in the condition types. Also, in the confirmations tab, choose Inbound delivery
2) When the vendor ships the material, create an inbound delivery from VL31N to track it (against the actual import vendor)
3) When the goods reaches customs, do a MIRO against the PO choosing 2-Planned delivery costs. This will credit the Customs vendor.
4) When the goods arrive at your plant, do a MIGO against the Inbound delivery from step 2. Enter the MIRO number of step 2 in the popup that appears.
5) Now do the MIRO for the actual import vendor and the freight vendors if applicable.
Try this in your sandbox system. Doing a GR against IBD will not cause any difference in the accounting entries.

Accounts payable against ohter than goods receipt

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