Accounts Payable - Retention Money

Hi Experts
Can any one guide me on configuration relating to maintaining retention money.
Thanks
Kiran

Hi,
You create retention as special GL as of;
1. CREATE RETENTION GL ACCOUNT
2.CREATE SPECIAL GL INDICATOR T IN DEFINE ALTERNATIVE RECONCILATION ACCOUNT FOR
VENDOR. ATTACH THE RETENTION GL
TO VENDOR RECONCILATION ACCOUNT IN IMG
3. ENTER GL ACCOUNT IN DEFINE ALTERNATIVE RECONCILATION ACCOUNT IN IMG.
IF useful please reward points
Thanks
Uma

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Accounting Customer Retention Money through SD Module

Dear Sir/Madam,
I am a SAP FI Certified consultant doing implementation Tata Refratories. I am from TCS and a project manager for this project
Please read my query below and try to answer.
Accounting Customer Retention Money
Retention amount is deducted by the customer and retained the amount as per terms of the sales order until the project of the order is completed. Once the sales order is fulfilled the Retention Money is returned by the customer to supplier.
I want to know whether SD Module can handle this. During invoice posting through SO, system must be able to post portion of the SO amount to retention account this is an Spl GL account which should not affect regular customer recon account.
For example lets say the invoice amount is 1000 out of which the customer will retain 100 and will pay 900 hundred only.
My expectation is whether Invoice posting from SO to AR can generate a seperate line item debiting Spl-Recon account
and Crediting the sales account for 100 INR and the Invoice must be posted with 900 INR. During customer payment customer will pay first 900 which will be cleared with invoice amount 900 and later when the customer return the retention amount then the 100 INR receipt will be cleared with 100 INR invoice which was accounted to Spl-recon account.
Note: Vendor retention is available in MM/PO side and this is handled the same way that I explained above
MIRO Posting takes care the Vendor retention accounting in to Spl-Recon account.
Thanks
R.Venkat
SAP FI/CO Consultant from TCS
Invoice posting through SO

Hi,
Create a GL account as Retention Money from Customer A/c. Now through your pricing conditions and VKOA settings take the 10% of the sales amount and post it in Retention Money account.
So your accounting entry will be
Customer A/c 1000 (subledger)
To Retention Money A/c 100
To Revenue A/c 900
You may take the SD consultant help for this.
Best Regards
Vimal

Retention Money Senario

Dear all,
my client required retention money senario?
e.g.: customer placing a order with condition that 10% retention money as a payement terms.
Like if i sold 100 rs material in that case he gives me only 90 rs and 10 rs as a retention money for one year after one year he returns the 10 rs.
In that cse my client requires if he dosenot give 90 rs then it reflect as outstanding but not as total 100 rs as outstanding?
how is possible.
Can u plz send me some solution for the same.
Thx & Regards,
PM

Dear Murali,
Retention money is that part of the invoice of a vendor, which is not paid to the vendor until some pre agreed conditions are satisfied.
For example, a vendor may suppy a machinery and as per the terms, 90% of the amount would be paid and the remaining 10% would be paid say after 6 months after satisfactory commissioning of the machinery.
The retention money concept is used in Accounts Payable and can be configured with the help of "terms of payment"
You can use the Terms of payment to acheive this requirement.
Go to Transaction code OBB8. Create a new terms of payment say Z001, which has the "Installment Payment" ticked.
Now create two more terms of payment Z002 and Z003. Here mark the "Payment Block" (A or B) for the terms of payment Z003.
Now go to OBB9, fill as below
Z001----- 170-----Z002
Z001--230-----Z003.
Now at the PO stage, make sure that the terms of payment is Z001.
At the stage of the invoice verification, the entry would be
Expense A/c Dr 1000
To Vendor A/c 700
To Vendor A/c 300 ( This would be with a payment block)
At the time of automatic payment, this Rs.300/- will not be selected unless we remove the payment block.
Regards
Venkatesh
PS: Assign points if useful.

Processing of retention money

Dear Friends,
We have following requirement:
We awarded a PO to vendor in that there is portion of retention money. This is a sort of security money which we keep for getting complete qty / services from vendor.
After receiving total qty. , we may pay the retention money to vendor.
I am thinking of two options:
1. Creating two condition for this purpose. One will be for cr & another for Dr. GR Entries will be
Inv. account : 1000
GR/ IR : 1000-
Exp. acount: 100
Accrual Amt: 100-
After completing all GRs we will do payment for the vendor from accrual amount (GL A/C) thru FI entry.
2. Considering TDS process & same way mapping, Do IR accordingly. so that we accumulate total amount. Pay the vendor as if treating TDS.
Which one will be the correct & best one.
Pls. let me know is there any another best method.
Regards,
Sai Krishna

Hi,
What do you mean by creating two condition?
Annelize

FI Accounts Payable Cycle

Can I get a list of various cycles which are possible in Accounts Payable:
Eg. Vendor DP(F-48) --> Invoice Booking(FB60) --> DP Clearing(F-44) --> Invoice Payment (F-53)
Same way I want other cycles which can cover scenarios like BoE, LC, Retentions etc. Also cycles which involve MIGO and MIRO for Invoice Verification.

Hi
Some scenarios...
DP Request F-47
DP made F-48/F-53/F-58/F110
Invoice FB60
Credit Memo FB65
Payment F-53/F-58/F110
Account clear F-44
DP Request F-47
DP made F-48/F-53/F-58/F110
Purchase order ME21N
Goods receipt MIGO
Invoice MIRO
Credit Memo MIRO/FB65
Payment F-53/F-58/F110
Account clear F-44
Thank You,

Retention Money from Customer

Hi Experts,
       My Scenario is : I have to bill my customer say for Rs 100000/-
        Now at the time of Payment: Customer will pay Rs 91000/- say by Cheque,
        Deductions are: Rs 2000 TDS, RS 2000 Work Contractors Tax, Rs 5000 as Retention Amount
        Here, Customer Account will show Zero Balance
        The Retention money will be received only when we deliver the product to the customer, i.e., after completion of the project
So how I will make entries of this Incoming payment in SAP, i.e, How retention money will be treated in SAP...???
Regards,
Nimish

Hi
You Can solve the above problem by using Special Gl Indicator H in Transaction code F-29
Hope it will work for you
Regards
Praveen
Edited by: Praveen Chirakkel on Mar 10, 2011 2:01 PM

Retention money handling

Hi Friends,
In our process we need to retain 10% of the amount from the vendor's invoice on each bill. Vendor can send partial invoices.
Suppose our total PO value is 1000USD and our terms are 10% retention money.
In 1st invoice vendor claims 200USD, we need to pay him 180USD and remaining 20USD should go as retention money. This can be settled after final project / completion of services.
This has to be done theu MM and LIV / IR process. When ever we raise invoice for 200USD system should automatically do entries :
Vendor 180 Cr
GR/IR : 200 Dr
Rentention account : 20 Cr
Earlier we did thru TDS tax code. Now we are working for middle east project where there is no taxes at all. So we are not impleting any tax procedure / TDS codes. In this scenario how can we do ?
Can we do thru discount , I don't think so. or else can we do thru rebate conditions?
Regards,
Sai Krishna

Hi,
I could able to solve upt certain exten & struck at MIRO.
In PO for ECC6.0 EHP4 , there is new tab, payment processing at header. Here we can choose Secure by bond / applicable at header level / applicable at item level. At item / header we can % of retention accordingly.
Normal GR to be done.
While doing MIRO , it will prompt that there is retention money. U can retention due date at basic data tab. Then at item level it will show retention %, retention amount, due date etc.
While posting it is asking "Specify the document type for retention". I did the customization at SPRO- MM- LIV- Incoming invoice- Maintain Number Assignments for Accounting Documents, then maitain new doc. type & assign no. range for that.
I couldn't able to find any field where can I enter retention doc. type. Can u help here. Or else shall I need to apply any note ?
Regards,
Sai Krishna

Maintain of retention money

what is the need for maintain retention money?
is it applicable in customer poin as well as vendor point
how do we do the settings for this?
what the impact at the time of receipt and payments?
is there any relation between retention money and the customer and vendors?

Hi,
For retention money u can create a spl gl indicator, which will show retention money separately in trial balance, as well can trackrf in vendor account
regards,
Shailesh

How to handle retention money concept in B1

Hi,
My customer using the concept of retention money concept,
how to map this in B1.
Eg:he want to pay 10000
so 10% is the retentation money:-1000
this one thousend should go to the retention money account.
How to map this in B1.
Regards,
Naresh K.

You can process an incoming payment for 10,000 and then create a JE to the Retention Account

Sap report purchasing and accounts payable

Dear gurus,
I intend to create a vendor payment report that would create clarity on the operations in purchasing and accounts payable.
Which tables would be idea to create such report?
BR,
Tolu

(Only some of the most important tables)
For MM purchasing, check
- EKKO     Purchasing Document Header
- EKPO     Purchasing Document Item
- EKBE     History per Purchasing Document
- EKKN     Account Assignment in Purchasing Document
(Also look at logical database BRM, EBM, ECM, EKM, ELM, EMM, ENM, ERM, EWM,MEPOLDB, PSJ   definitions)
For FI-AP financial account payable
- BKPF     Accounting Document Header
- BSEG     Accounting Document Segment
- BSIK     Accounting: Secondary Index for Vendors
- BSAK     Accounting: Secondary Index for Vendors (Cleared Items)
- BSIS     Accounting: Secondary Index for G/L Accounts
- BSAS     Accounting: Secondary Index for G/L Accounts (Cleared Items)
- BSIM     Secondary Index, Documents for Material
(Also look at logical database BMM, BRF, BRM, KDF definitions)
Regards,
Raymond

AP Invoice Aging Report by GL Date (using: Accounts Payable Trial Balance)

Hi
Need some suggestions:
I need to develop a custom report in (R12).
Account Payable Trial Balance Report, does have the capability to run as of a particular date but it does not show aging buckets. This custom report is to be developed to meet the requirements from a Payables detail perspective as well as to reconcile.
The report should show the balance due as of the report date selected. If As of Date = 5/31/11, then when the report is run on 6/15/11, it gives the results as it existed on 5/31/11. If we run it again on 8/31/11 for As of Date = 5/31/11, and again on 1/13/12, we get the EXACT SAME results each and every time except for the following fields: Current Status, Date Paid and Payment Reference Number.
The end result should be this report ties to the penny to Oracle GL as of the date selected EXCEPT for any JEs posted to the account.
Thanks
Pravin

Hi Pravin,
For all transactions in Oracle, you will have GL dates (Accounting Dates) associated to it. If you use this date in your query to filter data, then you will get correct aging data as on a given date.
To tally with GL, you also must check if the selected transaction has been accounted?
Raajkumar G

Accounts payable report with PO reference - FBL1N

Hi
I need to see a report on accounts payable with the display of PO, profit center. I see report FBL1N wherein PO reference, profit center is not displayed even though selection field is there in the layout. kindly help me out.

Hello,
Hope this article really helps you.
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/20f6b256-23be-2b10-8b93-cad83a617634
Regards,
Ravi

Manual journal entries created in Ap did not see in Accounts Payable Trial

Hi Experts,
Report Accounts Payables Trial Balance, with parameter Include SLA/Manuals/Other Sources Flag set to Yes, does not show manual journal entries.
These Manual journals entries are created in AP
Navigation: Payables -->Accounting --> Subledger accounting --> Journal Entries.
Ofter creating the journal entries i ran Accounts Payable Trial Balance, when i go through the output i did not see the Manual journal entries which are created in AP.
Please help me it is very urgent.
Regards,
Raju.

Pl check your 'Report Defintion' once to ensure that liability accounts that you are using in manual entries are included in report definition.
Regards,
Tarun

What is the query for Accounts Payable Trial Balance (APXTRBAL) in 11.5.10?

Hi Guys,
What is the query for Accounts Payable Trial Balance (APXTRBAL) in 11.5.10?
I have to write an AP Invoice Aging Report in Discoverer to show all unpaid invoices that have been transferred into GL... Business wants it to match one-to-one with the AP Trial Balance standard report...
Business wants to run the report for any date in a past...
The report has two parameters:
As Of Date - the same as As of Date for the AP Trial Report
Trial Balance Run Date - the date when Trial Balance was run...
Conditions are:
TRUNC(Invoice Date) <=TRUNC(NVL(TO_DATE(:As Of Date),SYSDATE))
TRUNC(NVL(Payment Date,'01-JAN-5000')) > TRUNC(NVL(TO_DATE(:As Of Date),SYSDATE))
TRUNC(Invoice Creation Date) <= TRUNC(NVL(TO_DATE(:Trial Balance Run Date),SYSDATE))
Distr Accounting Date <= TRUNC(NVL(TO_DATE(:As Of Date),SYSDATE))
NVL(Distr Creation Date,Invoice Creation Date) <= TRUNC(NVL(TO_DATE(:Trial Balance Run Date),SYSDATE))
Show_Flag = 'YES', where:
Show_Flag = CASE WHEN ( NVL(Cancelled Date,'01-JAN-1901') > NVL(:As Of Date,SYSDATE) AND NVL(Inv Amount Aud,0) = 0 ) THEN 'YES' ELSE ( CASE WHEN NVL(Inv Amount Aud,0) = 0 THEN 'NO' ELSE 'YES' END ) END
There is a difference between the logic of my report, and the logic of AP Trial Balance...
Could you please advise what I'm missing?
Thanks,
Iana

What is the query for Accounts Payable Trial Balance (APXTRBAL) in 11.5.10? You can get the code by opening the report in Reports Builder and get the query.
Or, enable trace/debug as per (FAQ: Common Tracing Techniques within the Oracle Applications 11i/R12 [ID 296559.1]).
Thanks,
Hussein

Fully Paid invoice is appearing in "Accounts payable trial balance"

Hi all,
i have proble with AP trial balance report..
there is one invoice which is fully paid and accounted.
but still that invoice is appearing in trial balance report.
invoice amount is 0000000
rmaing amount is (9856568) note: negatinve amoun..
any one pls suggest as soon as possible
thanx

hi Octopus Rex ,
rite.
But i have one doubt tht.i have invoice which is paid.but it is still in "AP_LIABILITY_BALNCE" as you mentined **"The Accounts Payable Trial Balance report uses this information to report on outstanding invoice liability"**.But i have only single line for that paid invoice.
the table "AP_LIABILITY_BALANCE" sholud have the oustanding amount only rite.why i am getting this paid invoice.
can u give some point to releated paid invoce that will appear in this table

Accounts Payable - Retention Money

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