Adding body of email when invoice sent as an PDF attachment

Hi All,
How to add standard text (constant for all invoices) to the body of the invoice email sent to the customer? I added text in the 'Mail title and text' section of transation NACE, but it is not working. I'm using 'External medium' in the output type to email the invoice. The invoice is sent as a pdf attachment, but the body of email is blank.
I am using custom print program and form. The same print program and form are used for printing invoice also.
Thank You in Advance.
Sonali.

hi
good
Please refer the following SAP Note for more information:
SAP Note : 888304
pls reward point if helpful.
thanks
mrutyun^

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nyet wrote:
Sir,
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Hello,
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thank you...
Does anyone have a suggestion on how to do this? Best approach?
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Hi Walter,
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Mail Title : "Your P.O &EKKO-EBELN"
Mail Body : "Please find enclosed our P.O &EKKO-EBELN....."
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Hi All,
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Hi,
We are able to successfully send the PDF attachment to external email id from SAP SCRIPT:
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Is any logic need to write for the above or any parameters are missing .
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Hi Ramana,
            Just try below given example code.....In which I have just different function Module to convert from OFT to PDF....
   AT END OF VSTEL.
      IF R_EMAIL = 'X'.
*--Opening Layout set for Printing
        PERFORM CLOSE_FORM.
       SELECT SINGLE SMTP_ADDR INTO V_EMAIL
       FROM ADR6
       WHERE ADDRNUMBER = T_ADRC-ADDRNUMBER.
        CLEAR T_LIPS.
        READ TABLE T_LIPS WITH KEY VBELN = T_LIKP-VBELN.
        CLEAR T_VBAK.
        READ TABLE T_VBAK WITH KEY VBELN = T_LIPS-VGBEL.
        CLEAR V_ADRNR.
        SELECT SINGLE ADRNR
        INTO V_ADRNR
        FROM T001
        WHERE BUKRS = T_VBAK-BUKRS_VF.
        REFRESH T_CC_EMAIL.
        CLEAR T_CC_EMAIL.
        SELECT SMTP_ADDR INTO TABLE T_CC_EMAIL
        FROM ADR6
        WHERE ADDRNUMBER = V_ADRNR.
     SELECT SINGLE smtp_addr
     INTO cc_email
     FROM adr6
     WHERE addrnumber = v_adrnr.
        IF T_TO_EMAIL[] IS INITIAL.
          CLEAR T_CC_EMAIL.
          REFRESH T_CC_EMAIL.
        ENDIF.
        PERFORM BUILD_PDF_DATA_TABLE.
Populate message body text
        PERFORM POPULATE_EMAIL_MESSAGE_BODY.
        CONCATENATE T_LIKP-VSTEL '-' 'Warehouse Release' INTO V_SUBJECT SEPARATED BY SPACE.
Send file by email as .xls speadsheet
        PERFORM SEND_FILE_AS_EMAIL_ATTACHMENT
                                     TABLES IT_MESSAGE
                                            PT_CONTENTS_BIN       "LINES    "it_attach
                                      USING V_EMAIL
                                            V_SUBJECT
                                            'PDF'
                                            'Delivery'
                                            'Deliveries'
                                   CHANGING GD_ERROR
                                            GD_RECIEVER.
Instructs mail send program for SAPCONNECT to send email(rsconn01)
        PERFORM INITIATE_MAIL_EXECUTE_PROGRAM.
      ENDIF.
    ENDAT.
***---/End by sagun
ENDLOOP. "loop at t_likp.
***---/added by sagun 25.05.2007
IF R_EMAIL = 'X'.
    WRITE /01 SY-ULINE(180).
    WRITE :/55 'End of Report'.
ENDIF.
***---/end by sagun
ENDFORM.                    " PRINT_DELIVERY
*&      Form close_form
      text
--> p1        text
<-- p2        text
FORM CLOSE_FORM .
IF R_PRINT = 'X'.                   " added by sagun 24.05.2007
    CALL FUNCTION 'CLOSE_FORM'
IMPORTING
RESULT                         =
RDI_RESULT                     =
TABLES
OTFDATA                        =
     EXCEPTIONS
       UNOPENED                       = 1
       BAD_PAGEFORMAT_FOR_PRINT       = 2
       SEND_ERROR                     = 3
       SPOOL_ERROR                    = 4
       CODEPAGE                       = 5
       OTHERS                         = 6
    IF SY-SUBRC <> 0.
      MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
              WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
    ENDIF.
ENDIF.                             " added by sagun 24.05.2007
IF R_EMAIL = 'X'.
*otf_table like itcoo occurs 0 with header line
    CALL FUNCTION 'CLOSE_FORM'
     IMPORTING
       RESULT   = .
         TABLES
           OTFDATA = HOTFDATA
         EXCEPTIONS
           UNOPENED = 3.
ENDIF.
ENDFORM.                    " close_form
*&      Form BUILD_PDF_DATA_TABLE
      text
--> p1        text
<-- p2        text
FORM BUILD_PDF_DATA_TABLE .
DATA : LC_FORMAT(3) TYPE C VALUE 'PDF'.
DATA: lt_tline TYPE tp_tline_standard_table,
DATA : L_BIN_FILESIZE TYPE I,
          PC_CONTENTS_BIN_LINES TYPE I.
CALL FUNCTION 'CONVERT_OTF'
    EXPORTING
      FORMAT                = LC_FORMAT
    IMPORTING
      BIN_FILESIZE          = L_BIN_FILESIZE
    TABLES
      OTF                   = HOTFDATA
      LINES                 = LINES
    EXCEPTIONS
      ERR_MAX_LINEWIDTH     = 1
      ERR_FORMAT            = 2
      ERR_CONV_NOT_POSSIBLE = 3
      OTHERS                = 4.
IF SY-SUBRC = 0.
    CALL FUNCTION 'QCE1_CONVERT'
      TABLES
        T_SOURCE_TAB         = LINES
        T_TARGET_TAB         = PT_CONTENTS_BIN
      EXCEPTIONS
        CONVERT_NOT_POSSIBLE = 1
        OTHERS               = 2.
    IF SY-SUBRC = 0.
      DESCRIBE TABLE PT_CONTENTS_BIN LINES PC_CONTENTS_BIN_LINES.
    ELSE.
... -->
    ENDIF.
ELSE.
An OTF conversion error occured
-->
ENDIF.
ENDFORM.                    " BUILD_PDF_DATA_TABLE
*&      Form POPULATE_EMAIL_MESSAGE_BODY
      text
--> p1        text
<-- p2        text
FORM POPULATE_EMAIL_MESSAGE_BODY .
REFRESH IT_MESSAGE.
IT_MESSAGE = 'Please find enclosed here with our Warehouse Release Document(s)'.
APPEND IT_MESSAGE.
CLEAR IT_MESSAGE.
APPEND IT_MESSAGE.
APPEND IT_MESSAGE.
APPEND IT_MESSAGE.
APPEND IT_MESSAGE.
IT_MESSAGE = 'For United Phosphorous Inc.'.
APPEND IT_MESSAGE.
CLEAR IT_MESSAGE.
APPEND it_message.
APPEND it_message.
APPEND it_message.
IT_MESSAGE = 'TEST EMAIL from 520 clinet please ignore it'.
APPEND IT_MESSAGE.
ENDFORM.                    " POPULATE_EMAIL_MESSAGE_BODY
*&      Form SEND_FILE_AS_EMAIL_ATTACHMENT
      text
     -->PIT_MESSAGE text
     -->PIT_ATTACH text
     -->P_EMAIL text
     -->P_MTITLE text
     -->P_FORMAT   text
     -->P_FILENAME   text
     -->P_ATTDESCRIPTION   text
     -->P_SENDER_ADDRESS   text
     -->P_SENDER_ADDRES_TYPE   text
     <--P_ERROR text
     <--P_RECIEVER text
FORM SEND_FILE_AS_EMAIL_ATTACHMENT TABLES    PIT_MESSAGE
                                              PIT_ATTACH
                                        USING P_EMAIL
                                              P_MTITLE
                                              P_FORMAT
                                              P_FILENAME
                                              P_ATTDESCRIPTION
                                              P_SENDER_ADDRESS
                                              P_SENDER_ADDRES_TYPE
                                     CHANGING P_ERROR
                                              P_RECIEVER.
DATA: LD_ERROR    TYPE SY-SUBRC,
       ld_reciever TYPE sy-subrc,...
         LD_MTITLE LIKE SODOCCHGI1-OBJ_DESCR,
         LD_EMAIL LIKE SOMLRECI1-RECEIVER,
         LD_FORMAT TYPE SO_OBJ_TP ,
         LD_ATTDESCRIPTION TYPE SO_OBJ_NAM ,
         LD_ATTFILENAME TYPE SO_OBJ_DES ,
         LD_SENDER_ADDRESS LIKE SOEXTRECI1-RECEIVER,
         LD_SENDER_ADDRESS_TYPE LIKE SOEXTRECI1-ADR_TYP,
         LD_RECEIVER LIKE SY-SUBRC.
p_filename = 'INVOICE'.
LD_EMAIL   = P_EMAIL.
LD_MTITLE = P_MTITLE.
LD_FORMAT              = P_FORMAT.
LD_ATTDESCRIPTION      = P_ATTDESCRIPTION.
LD_ATTFILENAME         = P_FILENAME.
LD_SENDER_ADDRESS      = P_SENDER_ADDRESS.
LD_SENDER_ADDRESS_TYPE = P_SENDER_ADDRES_TYPE.
Fill the document data.
W_DOC_DATA-DOC_SIZE = 1.
Populate the subject/generic message attributes
W_DOC_DATA-OBJ_LANGU = SY-LANGU.
W_DOC_DATA-OBJ_NAME = 'SAPRPT'.
W_DOC_DATA-OBJ_DESCR = LD_MTITLE .
W_DOC_DATA-SENSITIVTY = 'F'.
Fill the document data and get size of attachment
CLEAR W_DOC_DATA.
READ TABLE PIT_ATTACH INDEX W_CNT.
W_DOC_DATA-DOC_SIZE =
     ( W_CNT - 1 ) * 255 + STRLEN( PIT_ATTACH ).
W_DOC_DATA-OBJ_LANGU = SY-LANGU.
W_DOC_DATA-OBJ_NAME   = 'SAPRPT'.
W_DOC_DATA-OBJ_DESCR = LD_MTITLE.
W_DOC_DATA-SENSITIVTY = 'F'.
CLEAR T_ATTACHMENT.
REFRESH T_ATTACHMENT.
T_ATTACHMENT[] = PIT_ATTACH[].
Describe the body of the message
CLEAR T_PACKING_LIST.
REFRESH T_PACKING_LIST.
T_PACKING_LIST-TRANSF_BIN = SPACE.
T_PACKING_LIST-HEAD_START = 1.
T_PACKING_LIST-HEAD_NUM = 0.
T_PACKING_LIST-BODY_START = 1.
DESCRIBE TABLE IT_MESSAGE LINES T_PACKING_LIST-BODY_NUM.
T_PACKING_LIST-DOC_TYPE = 'RAW'.
APPEND T_PACKING_LIST.
Create attachment notification
T_PACKING_LIST-TRANSF_BIN = 'X'.
T_PACKING_LIST-HEAD_START = 1.
T_PACKING_LIST-HEAD_NUM   = 1.
T_PACKING_LIST-BODY_START = 1.
DESCRIBE TABLE T_ATTACHMENT LINES T_PACKING_LIST-BODY_NUM.
T_PACKING_LIST-DOC_TYPE   = LD_FORMAT.
T_PACKING_LIST-OBJ_DESCR = LD_ATTDESCRIPTION.
T_PACKING_LIST-OBJ_NAME   = LD_ATTFILENAME.
T_PACKING_LIST-DOC_SIZE   = T_PACKING_LIST-BODY_NUM * 255.
APPEND T_PACKING_LIST.
Add the recipients email address
CLEAR T_RECEIVERS.
REFRESH T_RECEIVERS.
LOOP AT T_TO_EMAIL WHERE EMAIL <> SPACE.
    CLEAR T_RECEIVERS.
    T_RECEIVERS-RECEIVER = T_TO_EMAIL-EMAIL.
    T_RECEIVERS-REC_TYPE = 'U'.
    T_RECEIVERS-COM_TYPE = 'INT'.
    T_RECEIVERS-NOTIF_DEL = 'X'.
    T_RECEIVERS-NOTIF_NDEL = 'X'.
    APPEND T_RECEIVERS.
    CLEAR T_RECEIVERS.
ENDLOOP.
copy email address
CLEAR T_RECEIVERS.
IF NOT T_RECEIVERS[] IS INITIAL.
    LOOP AT T_CC_EMAIL.
      T_RECEIVERS-RECEIVER = T_CC_EMAIL-EMAIL.
      T_RECEIVERS-REC_TYPE = 'U'.
      T_RECEIVERS-COM_TYPE = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
      T_RECEIVERS-COPY       = 'X'.
      APPEND T_RECEIVERS.
      CLEAR T_RECEIVERS.
    ENDLOOP.
ENDIF.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
    EXPORTING
      DOCUMENT_DATA              = W_DOC_DATA
      PUT_IN_OUTBOX              = 'X'
      SENDER_ADDRESS             = LD_SENDER_ADDRESS
      SENDER_ADDRESS_TYPE        = LD_SENDER_ADDRESS_TYPE
      COMMIT_WORK                = 'X'
    IMPORTING
      SENT_TO_ALL                = W_SENT_ALL
    TABLES
      PACKING_LIST               = T_PACKING_LIST
      CONTENTS_BIN               = T_ATTACHMENT
      CONTENTS_TXT               = IT_MESSAGE
      RECEIVERS                  = T_RECEIVERS
    EXCEPTIONS
      TOO_MANY_RECEIVERS         = 1
      DOCUMENT_NOT_SENT          = 2
      DOCUMENT_TYPE_NOT_EXIST    = 3
      OPERATION_NO_AUTHORIZATION = 4
      PARAMETER_ERROR            = 5
      X_ERROR                    = 6
      ENQUEUE_ERROR              = 7
      OTHERS                     = 8.
Populate zerror return code
LD_ERROR = SY-SUBRC.
Populate zreceiver return code
LOOP AT t_receivers.
   ld_receiver = t_receivers-retrn_code.
ENDLOOP.
IF SY-SUBRC = 0.
    FORMAT COLOR COL_NORMAL ON.
    LOOP AT T_LOG.
      WRITE :/03 T_LOG-VBELN,
              19 SY-VLINE,
              20 T_LOG-KUNNR,
              34 SY-VLINE,
              35 T_LOG-NAME1,
              76 SY-VLINE,
              77 T_LOG-EMAIL,
              110 SY-VLINE,
              111 'Email Sent Successfuly',
              180 SY-VLINE.
    ENDLOOP . "t_log
    FORMAT COLOR COL_NORMAL OFF.
    CLEAR T_LOG.
    REFRESH T_LOG.
ENDIF.
IF SY-SUBRC NE 0.
    CASE LD_ERROR.
      WHEN   1.
        V_ERROR = 'too_many_receivers' .
      WHEN   2.
        V_ERROR = 'Email address not found in Customer Master' .
      WHEN   3.
        V_ERROR = 'document_type_not_exist'.
      WHEN   4.
        V_ERROR = 'operation_no_authorization'.
      WHEN   5.
        V_ERROR = 'Email address not found in Customer Master'.
      WHEN   6.
        V_ERROR =   'x_error'.
      WHEN   7.
        V_ERROR =   'enqueue_error'.
      WHEN   8.
        V_ERROR =   'Error in sending email' .
    ENDCASE.
    FORMAT COLOR COL_NEGATIVE ON.
    LOOP AT T_LOG.
      WRITE :/03 T_LOG-VBELN,
         19 SY-VLINE,
         20 T_LOG-KUNNR,
         34 SY-VLINE,
         35 T_LOG-NAME1,
         76 SY-VLINE,
         77 T_LOG-EMAIL,
         110 SY-VLINE,
         111 V_ERROR,
         180 SY-VLINE.
    ENDLOOP . "t_log
    FORMAT COLOR COL_NEGATIVE OFF.
    CLEAR T_LOG.
    REFRESH T_LOG.
ENDIF.
ENDFORM.                    " SEND_FILE_AS_EMAIL_ATTACHMENT
*&      Form INITIATE_MAIL_EXECUTE_PROGRAM
      text
--> p1        text
<-- p2        text
FORM INITIATE_MAIL_EXECUTE_PROGRAM .
WAIT UP TO 2 SECONDS.
SUBMIT RSCONN01 WITH MODE = 'INT'
                WITH OUTPUT = 'X'
                AND RETURN.
ENDFORM.                    " INITIATE_MAIL_EXECUTE_PROGRAM
Reward Point If it usefull....
Cheers,
Sagun Desai....

Emails with PDF attachment rejected?

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alaskagrown wrote:
New developments...
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Sending an email of the layout in PDF attachement

Hello All,
I have written a program to send the layout in PDF format to send in a mail to the customer.
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Hi,
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When I send emails with attachments, the outgoing message goes out as one email, however, what I type is duplicated. This only happens if I copy someone else in that email (like myself). If I send a message with an attachment and I copy myself, I notice that when I open that mail in a different email application (Eudora for example), the message I sent is duplicated. For example, If I write a message that has "Dear Tom, thank you for writing. Attached is your invoice." and I send that mail to Tom and copy myself, and I open that mail in Eudora, I see that message as one incoming piece of mail, but it has the message to Tom listed twice in that same email. It will only have the attachment listed once, however my message to Tom is listed twice. I am not getting two emails, I am getting one email, but the message looks like I typed the same sentence twice. Now, if I do the same thing, but I don't have an attachment, I do not see the message twice.

Hello, that's a strange one, in Mail>Preferences>Composing>Responding... what all is checked there?
Not certain, but this can fix myriad Mail problems...
Safe Boot from the HD, (holding Shift key down at bootup), it will try to repair your Disk Directory while the spinning radian is happening, so let it go, run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions, then move this folder & file to the Desktop.
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Reboot.
If that doesn't do it and you can afford to redo all your Rules, try these & reboot...
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Note, in 10.5 & up /Users/YourUserName/Library/Caches/Mail/ does not exist.

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This may come off sounding like a QuickBooks question, but I believe the problem is more likely to do with Thunderbird.
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Any help you can give me would be very much appreciated! I've been working on this all day and no luck so far.
---Joe

''Matt [[#answer-718499|said]]''
<blockquote>
The link http://support.quickbooks.intuit.com/support/Articles/SLN90945
</blockquote>
Hmmmm. So finally Intuit admits that batch emailing doesn't work in Thunderbird! The first paragraph even says outright that "Thunderbird is currently not supported for use with QuickBooks." Yet Thunderbird is listed as a compatible email client in the settings menu in QuickBooks 2015.
Based on my personal experience, I don't see any other compatibility issues with QuickBooks and Thunderbird except batch emailing.
Thanks for taking the time to check into this issue, Matt. Let us know if you find out anything more!

TS3276 When I add a name to the "To" box or CC/BCC box and then change my mind about sending an email to them, Mail is ignoring the instruction to "remove" so that once the email has been sent, their name is still included and the email goes to them anywa

Can anyone help? When sending an email and I add a name to the "To" box or CC/BCC box which I later decided I don't want to include, Mail ignores the instruction to "remove" that name so that once the email has been sent, the name is still included and the email goes to them anyway. Pretty frustrating and I don't understand why this is happening.

You would really have to ask the app developer if there is a way to export the data.
As for adding a printer, you would need to purchase an AirPrint compatible printer and connect it to your wireless network.
By the way, your holiday letter/rant/Idon't even know what to call it... is completely inappropriate for these forums.

Adding body of email when invoice sent as an PDF attachment

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