Adding link to item in Workflow Email
I want to send a hyperlink to the current item when a new item is created. I followed the instructions to use the workflow context and the Current Item Url.
My problem is that is only sends part of the URL. It should send:
"http://server/site/lists/listname/item"
But it only sends "lists/listname/item"
Any ideas?
Hi,
have a look a this link :
Under "Include a hyperlink to the current item"
https://support.office.com/en-us/article/Send-e-mail-in-a-workflow-11d5f9dd-955f-412c-b70f-cde4214204f4?CorrelationId=09eca51b-c987-4bca-9b66-5c22e5e30a0c&ui=en-US&rs=en-US&ad=US#BM5
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URl link of record in workflow email
Hi,
any one know how to send a URL of a record to a user in am workflow email?This is a link to an Opty record on the DSA pod:
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To reuse this for any other record type or another system do the following:
Open a record that you want to link to i.e. SR for DSA Demo and you get this URL at the top
https://secure-ausomxdsa.crmondemand.com/OnDemand/user/ServiceRequestDetail?ServiceRequestDetailForm.Id=HU15-XXXXX&OMTGT=ServiceRequestDetailForm&OMTHD=ServiceRequestDetailNav&OMRET0=ServiceRequestHomepage&OCTYPE=Other&ocTitleField=Abstract&ocTitle=Send+copy+of+Annual+Report&ocEdit=Y
As you can see the URL starts the same except it references ServiceRequestDetail instead of Opty detail.
From the OnDemand screen copy everything from http:// to ServiceRequestDetail? ServiceRequestDetailFormID= and paste it into your workflow email.
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Simon -
I've used the method within the SharePoint designer to add a link to the workflow context current item URL, but when the current item status changes then obviously this link will no longer work.
How can I change this link so that it will always open the item, even if someone has changed it within the list, before I clink on the link?
This is an important one as over 300 people will use the list and many of these will be emails about items on the list will be in different time zones. I don't want to have lots of mails from people saying "this list doesn't work" as it's
critical they keep using it.
Please help.
P.S. I don't know if the <href> method will work, so if someone can confirm to me then that would be great.Hi,
According to your post, my understanding is that add a link to an item within a workflow email.
I’ m not very clear about the status you said. Please descript more detail which URL do you want to display.
Per my knowedge, you can display the following url in your email body:
[%Workflow Context: Current Item URL%]
[%Workflow Context: Current Site URL%]
[%Workflow Context: Workflow Status URL%]
[%Current Item: Encoded Absolute URL%]
Please start the workflow automatically when an item is changed and changed.
No matter how you edit the item or update the approve status, the URLs remains the same.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support -
How to include sap work item in the email sent by workflow - WS01700044
Hi,
In FSCM Dispute Management, we have a requirment to include the sap work item in the email being sent by the workflow - WS01700044.
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We want to include Sap Work item in email being sent to the outlook.
This will help the users to process the workitem directly from the email instead of going to SAP Inbox to process the work items.
Please suggest the possible ways.
Thank you.
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Hi Guys,
I have a library which contains a number of customer records. In this library I have a custom date column called End Date which is used to hold a date when the record is due to expire. I would like to create a solution which would send an email alert to someone
when the record is 30days away from expiring a sort of warning, and another email once the expiry date had been lapsed and the record had expired. Can you please advise how best to create this solution, I should imagine that this would be easily achieved in
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If someone could help me out with what code to use, or some useful how to's it would be much appreciated.
Many thanksHello,
Create designer workflow to send reminder email before 30 days. Please look at below link for your ref:
http://mysharepointchronicles.wordpress.com/2012/11/05/sharepoint-list-with-workflow-email-reminder-set-to-send-30-days-from-created-date/
http://social.technet.microsoft.com/forums/en-US/sharepointcustomizationprevious/thread/9c728338-b0fe-45a0-9377-a774e551d529
Hope it could help
Hemendra: "Yesterday is just a memory,Tomorrow we may never see"
Whenever you see a reply and if you think is helpful, click "Vote As Helpful"! And whenever
you see a reply being an answer to the question of the thread, click "Mark As Answer
Please feel free to unmark answer if does not resolves your problem. -
Http link to activity or opportunity in the workflow email message
Hello All,
I created a custom checkbox in task screen. When new task is created and checkbox is checked send email to the user.
in email body I would like to include the http link so that when user click on the link directly goto Activity/Task or atleast opportunity.
Thanks
PallaviHi,
I'm not sure about an Opty link as you are on the Task record for the trigger but try this:
This is a link to an Opty record on the DSA pod:
https://secure-ausomxdsa.crmondemand.com/OnDemand/user/OpportunityDetail?OpptyDetailForm.Id=ABJA-19SNTU
To reuse this for any other record type or another system do the following:
Open a record that you want to link to i.e. SR for DSA Demo and you get this URL at the top
https://secure-ausomxdsa.crmondemand.com/OnDemand/user/ServiceRequestDetail?ServiceRequestDetailForm.Id=HU15-NT8Q&OMTGT=ServiceRequestDetailForm&OMTHD=ServiceRequestDetailNav&OMRET0=ServiceRequestHomepage&OCTYPE=Other&ocTitleField=Abstract&ocTitle=Send+copy+of+Annual+Report&ocEdit=Y
As you can see the URL starts the same except it references ServiceRequestDetail instead of Opty detail.
From the OnDemand screen copy everything from http:// to ServiceRequestDetail? ServiceRequestDetailFormID= and paste it into your workflow email.
Click the Fx button and add the Row ID.
Voila you now have a link in an email that will open the record that triggered the workflow.
cheers
Alex -
What fired off this workflow? User? Item added? or Item changed?
As a workflow can be set to trigger when a new document is Added to the library, when an existing document is changed OR by a manual start by a user ( OR any combination of the above ).....
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If only the ItemAdded fired AFTER you had finished adding ALL the content! -
How to include time in [Today] in workflow email variable
I want to add the date/time that an item was added to a library in the email body of a workflow email. I created a variable and set the date value to Current date. When the email comes though the date is correct, but the time is 12:00:00 a.m. Why is that, and is there a way to get the time in the date/time stamp?
Hi,
This is one drawback in SharePoint. Whenever you write a field of type "Date and Time" in the workflow email, it will always show the time 12:00:00 AM no matter if you have selected "Date Only" option also. This not only happens in SharePoint Designer's "Send an Email" activity but also happens in Visual studio workflow. There is no inbuilt solution for this and if you are using SharePoint Designer then you cannot get rid of this.
I was using Visual studio workflows and in order to remove this "12:00:00" part from date, i followed some logic. First i converted my date to a string variable and then used "Trim()" function to trim the "12:00:00 AM" part. Like this i made this working.
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Workflow email reminders on calculated date column - Paused
I am having an issue in trying to setup a SP designer workflow to be able to send a notification if an approval is not met by a certain date. I was hoping someone could point out where I am going wrong with the
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The workflow is based off an infopath form. The form when submitted sends an email to the appropriate person that an action is required (which works fine). I
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I have tried to use the "Start on item change" workflow context & paused the workflow until the ReminderDate is greater than or equal today. There are 2 steps for this approval so I have 2 approval steps based off the FormStatus when the approval
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I have attached a snippet of the 2 stage approval and the workflow state on the SharePoint site
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I think you can use event handler associated with item for item changed. Every time an item has been edited, check whether a workflow instance is still running. If so, cancel the running workflow. This link would help you. http://chrissyblanco.blogspot.com/2007/08/cancelling-running-workflow.html
If you don't want to go for coding, you can try below approach, SP designer workflows have this behavior that they do not stop when the item is updated.
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pause is completed, you can send the mail from workflow 1 or 2 and then delete the item in child list.
Modify your Parent list workflow to handle the below scenario. If you ever update the item in parent list, delete the corresponding item in child list that was paused/waiting and create a fresh one.
You need to store the fields Parent list Item ID, version(optional).
Parent list is your actual list. Child list is a staging one which you never expose to anyone.
Thanks Sandy -
Form link does not appear in email notification.
Form link does not appear in email notification
We have added a custom notification to the OM workflow process. The notification itself has a form attribute which provides a link to the sales order form. This works fine when notification is viewed via worklist - notifications within apps. The link does not appear in the email notification.
Is there any alternate way to provide a form link to Oracle Applications form that can be accessed via email (after logging into application, if the user is not logged in).
ThanksSimilar functionality is available in PO and Req Approval process. Can you take a look at the PO Approval Process workflow? I remember the email notification does show the link, which is a URL link and has parameters in it. This functonality provides where the approvers need to modify the document which is requested to be approved. So they can click on the link, modify and close and approve if necessary.
Are you expecting them to modify the same or you just want to show query only screen?
There is a webpage available to see order information called Order Information (user Order Information User resp). You can send parameters to that webpage and that should show login page opening up a seperate session with all the parameters in the URL. Once logged in that should show order information.
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Nagamohan -
Weekly Reminder Workflow Email
I have created a list and have set up different views.
Is it possible to auto trigger a workflow Email every-week which shows the list items of only a particular view.
I am using SharePoint 2013 enterprise.
I have got SharePoint 2010 and SharePoint 2013 Workflow platforms installed.
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To trigger the workflow automatically every week, I recommend to create a custom timer job to start the workflow and then set the schedule of the timer job to be weekly.
Please refer to the link below for more details:
https://bhandariasb.wordpress.com/2013/06/03/start-workflow-from-custom-timer-job/
Thanks,
Victoria
TechNet Community Support
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We are trying to use workflows to review and edit pdf files in sharepoint 2010. We are having a couple of issues and am hoping someone has the answer.....
1) When myself and coworkers click on the pdf document in the library, we get the check out option as expected. However when we click on the document
link in a workflow task (on the sharepoint site), the pdf opens as a temporary file and we do not get the check out option. Why does this happen?????
2) The same thing happens when we click on the document link in the workflow task email; HOWEVER, one of our co-workers does get the
check out option when clicking on the link in the email task. Why would she get the checkout option using the email and not when clicking on the link in the task list on the sharepoint site ???? We have compared our internet settings and adobe
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We are using Sharepoint 2010, Windows 7, IE8, Adobe Reader X or XI. Some of us have Adobe Pro X and have the same issues.Hi,
According to your post, my understanding is that you could not get the checkout option for a pdf type document when clicking on the document link in the SharePoint workflow task.
I try to reproduce the issue, however, no matter when I click the pdf type document in the library or click on the pdf document link in the workflow task email, it download the pdf doucment and then I can open it.
It will be better if you can descript how you
get the check out option as expected when you click on the pdf document in the library.
Then I upload a
word type document to the library, no matter when I click the word type document in the library or click on the word document link in the workflow task email, I can open the word document directly and get the check out option as expected.
I recommend to use the other type docuemts to check whether the check out option works.
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Linda Li
TechNet Community Support -
Delete Workflow items from workflow inbox.
Hello All,
We are using workflow in MSS for Compensation Management. As part of this an email will be sent to the managers when a compensation needs an approval. There are some workflow items under workflow inbox ( SBWP ) . How can I delete emails which I don't want to execute. I don't see any delete button. I can see delete buttons for the documents under inbox, but these emails that I want to delete are under workflow in Inbox.
Thanks a lot for your help and points will be rewarded for any helpful solution.
Thanks,
Chakri.Thank You Suresh,
You are refering to the emails in the inbox ( SBWP ) where I can delete my emails with the help of a delete button. But I am referring to the workflow items that are present under INBOX -> WORKFLOW. There is no delete button on these workflow items. If we execute these workflow items then they will be deleted automatically. I am looking for a solution by which I can delete (clean up) all the workflow items that are not executed from last year so that we can be ready for our compensation for this year.
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Chakri.
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