Adding names to name column

Question

Hi folks,
I am trying to add a list of e-mail addresses to a distribution list in my address book. I can see how to add a group, but how do you add a list of names or e-mail addresses to the name column? I have spent all morning trying to figure that out with no succes. The list of e-mail addresses is in MS Word.
Thanks,
BF

Answer 1

AB can import a text file, with tab characters between each of the pieces of information, and a return character at the end of each of the contacts. Word can produce such a file.
Suppose, for example, in your Word file you have a set of lines like:
John Smith [email protected]
Brian Fitch [email protected]
Charlie Ryan [email protected]
etc.
Here there is a space between the first name and the surname, and between the surname and the email address. Use Find/Replace All to turn the spaces into tabs, then use File/Save As; in the dialog box change the format from word document to text only.
Now in AB use File/Import/Text File, and in the resulting dialog box select the file you have just save with Word. AB will pop up another dialog box showing "John" "Smith" and "[email protected]", with a drop-down menu beside each allowing you to associate each with an AB field - here presumably First, Last and Email. Deselect "ignore first record". You can use the navigator at the bottom to browse through your records before importing.
As I said in my previous post, you can now select all the newly-imported contacts by clicking the pseudo-group Last Import.
As you have gathered, you cannot just drag the details from Word to Address Book.
AK