Admission Audit - conditional admit

Question

Hello - we have about 400 students a year start classes before we have received the required documentation - basically it is a conditional admit.  We are in the process of implementing Admission Audit and can't figure out how to do this.  It appears that once the status has changed to "approved" on the admission tab, you can no longer run the audit.  (We would like to do this to track that the student is sending in the documentation as required.)  Any suggestions?  Thanks!

Answer 1

Hi Denise,
With the creation of an admission application, an Assessment Process and a Requirement Profile are generated. This Requirement Profile is called as u2018checklistu2019.  Please note that requirements should not be defined in different catalogs and all the requirements should be dependent on the programs of study. If these pre-requisites are fulfilled, use Requirement Profile Templates for Admission Audit.
For admission to a program, students need to send documents to the university. If documents are missing, the student should get a reminder mail/letter. Required documents are checked within an admission audit (checklist). A check for a certain document type should be represented by a Sub Requirement. So, the failed Sub Requirements indicate which documents are missing.
To be able to send students appropriate correspondence, the system needs to know which one of the Sub Requirements are related to missing document check or, in general, which of the Sub Requirements should be part of a reminder letter.
Therefore you can set a reminder flag for a Concrete Requirement and for a Requirement Element in a Requirement Profile template respectively. All Sub Requirements within those Concrete Requirements or below those Requirement Elements in a Requirement Profile template, respectively, are considered to be requirements students need to be reminded for.
In your case, the time gap between admission and admission audit run is too high. Run the admission audit for subrequirements and mark the document submitted requirement as not relevant. Approve the application and create admission and registrations. Ask your technical team to develop a report based on admission audit result, read the subrequirements mark as not relevant. Update them manually (Change from not relevant to required) whenever students submits the documents.
However, the above solution is theoretical and i have not tried it but i hopw it will work.
Regards
Vinod