Allow user to access /edit/delete/add specific items in list

Hi
I have one custom list.
every month department head is creating some activity because of which some items are getting added in that list pragmatically.
like-
departmentID item1
item2
DEPT001 item001
item002
DEPT001 item003
item001
DEPT002 item004
item001
After that User want to edit or delete or add new entries only related to their department only.
How can allow user to edit/delete or add entries (full control) only related to his department in the same list?
How can I assign users for this?
Should I create another list having department id and user mapping?
please suggest any soln.

The flow is like,
User(Dept head/department user)will select department from drop down and clik on button to add some entries against the department.
once the entries done he just click on save button.
after some time if department head/department user want to add/edit/delete some entries against his department then he should able to view only his deapartment entries.
Also the email is generated to his manager.
So my question is how should I allow user to view his own entires only which should be available for him to add/edit/delete.?
If I create one list of department and on adding the entries against each department I will add departmentID for every entry so that I can filter them by department.
but how to allow users for those entries? If I added user for each entry and if any department user changed then I have to change his name from all entries for that department.If the entries are more than 50 or 100 then it will be very difficuelt to handle.
Also for multiple users for single department this is very difficuelt to provide access.
is there any alternate solution for it?

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