AP invoice approval --ability to substitute escalation approver?

We have AP invoice approvals (APINV) in an 11i instance of payables using AME. Is it possible to create a rule to substitute for the escalated approver?
For example, is it possible to create a rule that does the following:
Whenever an invoice is escalated to John Doe (b/c it has timed out waiting for one of his employees), only escalate it to John if its above X amount of dollars. If the invoice is under X amount of dollars, escalate it to Jane Doe instead.
Is this possible using AME rules and approval groups? If not, is it possible at all? such as customizing the worfklow...etc Any response appreciated. Thanks.

Hi,
where can I set these limits in AP for standard invoices. Can you give some more details please.
Thanks
Shankar

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Populating AP Invoice Approval History

Hi,
We have requirement where we need to send notifications up-to two escalations in Invoice Approval Workflow (IAW).
We were able to do so, but we are not able to populate the approval history correctly.
The approval history is getting populated till the second escalation correctly and once he approves it. It is not getting reflected in the approval history.
For populating the approval history we are using the standard API ap_workflow_pkg.insert_history_table .
Action Person
Sent A
Escalated B
Escalated C
Future B
When C approves the invoice. It shows like below
Action Person
Sent A
Escalated B
Escalated C
Approved B
It will be great if someone can shed some light on it.
Thanks,
Manoj

Hi,
I did not find any notes or bugs that address this specific error. I see that the AP_WORKFLOW_PKG.Get_ALL_Approvers procedure calls the AME_API2.getAllApprovers1.
I can certainly look at your versions and see if there are any existing code bugs that address this. You would need to provide the versions of those procedures by running the following:
select text from all_source
where name = 'AP_WORKFLOW_PKG'
and line = 2;
select text from all_source
where name= 'AME_API2'
and line = 2;
It might also help to get an FND Log or wfstatus.sql script output for review, but it might be best to log an SR to get this reviewed in more detail.
Regards,
Cheryl

Error in Invoice Approval API

Hi,
We are facing the below error while using standard API (ap_approval_pkg.approve) to approve an Invoice in R12.
The API is a part of custom workflow, which is used for the invoice approval process.
DECLARE
ERROR at line 1:
ORA-20001: APP-SQLAP-10000: ORA-06502: PL/SQL: numeric or value error: NULL
index table key value occurred
in
AP_APPROVAL_PKG.Approval_Init<-AP_APPROVAL_PKG.Approval<-APXAPRVL
with parameters (&PARAMETERS)
while performing the following operation:
Set Options from Cache
ORA-06512: at "APPS.APP_EXCEPTION", line 72
ORA-06512: at "APPS.AP_APPROVAL_PKG", line 1698
ORA-06512: at line 22
If any one has faced similar issue please let us know.
Regards,
Syed

Hi,
I am facing the same error. Do anyone knows the solution?
Regards,
Hatim Ali Asgher

Accounts payable invoice approval

Hello All,
I am working on AP invoice approval workflow, i wanted to know whether there is any standard workflow for this.
Cheers
Manish

Hi Manish,
For Non-Po Invoices(Which uses Business Object FIPP) please check workflow templates WS00400004 and WS10000051.
However for PO Invoices(Which uses Business Object BUS2081), i did not find any standard workflow templates.
However you can build your own workflows based on the requirement you have.
You can check workflow templates and event linkages in transaction SWETYPV.
Hope this helps.
Please reward points if the hint is found useful.
Thanks & Regards,
Venkat

Possible values for AP Invoice Approval Status in fnd_lookups

Hi,
I have a EBS system deployed which is currently like a black box for me and iam doing some reporting on the top of it.
i need to find out the possible values of AP Invoice Approval Status in fnd_lookups , fnd_lookup_values or some other tables Defined in that system.
Something like the below is use for employee expense status
SELECT LOOKUP_CODE FROM FND_LOOKUP_VALUES WHERE FND_LOOKUP_VALUES.LOOKUP_TYPE= 'EXPENSE REPORT STATUS' AND FND_LOOKUP_VALUES.LANGUAGE = USERENV('LANG')

Please see if Oracle Payables Guides available at http://www.oracle.com/technetwork/documentation/applications-167706.html helps.
Thanks,
Hussein

How to track the invoice approval in Apps?

Hi Gurus,
I have a scenario, that one invoice is entered, then it was approved and then paid. Now i want to track, who approved the invoice. AP invoice approval workflow is not used.
Is it possible to achieve the same? if yes then how.
A quick help is what is needed as this issue is most urgent.
Thanks in advance!
Regards,
A.B.

Hi.
As far as i know, there is no standard functionality to suit your needs. Even if you use a query to find the invoice status how would you know who approved it? The field LAST_UPDATED_BY will contain the user id of the user who made the last update. But how would you know that the last updated field was the approval status?
About space consuming perhaps it will not be so relevant as you would only be looking at a table and a few fields.
Just my two cent...
Octavio

SAP Report of Invoice Approver

Our company has recently implemented SAP, and not many people are familiar with the system and how to run reports. I would like to run a report that consists of the following fields:
Invoice Number
Invoice Date
Invoice Amount
Vendor Number
Vendor Name
Invoice Approver (ID)
Invoice Approver (Name)
Approval Date
Can anyone help determine which SAP transaction code I can use? Or can someone give me a tip on how to obtain such a report from SAP?
Thanks in advance!

Hi
Check for transaction MIRO. Also you need to create a report program getting fields from different tables such as BS
BSAD BSAK BSAS.
Hope it helps!
Viquar Iqbal

SRM: "Purchase Order Change Approval " and "Invoice Approval"

Hi,
I would like to know the availability and details of the backend services for "Purchase Order Change Approval " and "Invoice Approval".
Any pointers ?
regards
Sachin

I want to know what are the Backend services exposed for the following processes :
Purchase Order Change Approval in MM
and Invoice Approval.

Vendor invoice approval workflow.

Hi,
I have been assigned to work on vendor invoice approval workflow. I need info as to which business object can be used...
Cheers,
Sukumar.

You make the choice - BKPF or FIPP
Imthiaz

Payable Invoices Approval

Hi
I need to customize the payable invoices approval method for the legacy data (data migration)
Approach
Get the API which the Workflow is using to approve the Invoices... and customize it... create a concurrent program and submit the concurrent program...
after the data migration is completed enable the workflow...
Can you pls let me know the API name which does the approval opeartion..
I do not want to customize the workflow as it is a one time job...
If there is any changes which can be done in the interface table pls let me know.. if i can do a manual update on to the tables, if possible pls let me know the tables for same.
Regards
Yram

Hi,
We have done an extension on the approval workflow here.
Basically, if you set the WF_APPROVAL_STATUS status of the invoice and corresponding invoice line to ‘WFAPPROVED’ then the invoice is approved.

Invoice approval functionality in R12

HI
I can apply the Invoice approval functionality on invoice matched with receipt?
Or it’s only applied on invoice not match with Item?
Thanks

When you use the Invoice Approval feature, all invoices require approval, with the following exceptions. Payables sets the Approval status of the following invoices to Not Required:
• expense reports imported through the Payables Expense Report Import Program (because these expense reports have already been through an approval process)
• recurring invoices if the recurring invoice template did not have the Approval Workflow Required option enabled (because recurring invoices are often approved in advance)
• invoices that existed before you enabled the feature
• Invoices that completed the Invoice Approval Workflow process and the Invoice Approval Workflow process determined that according to the rules set up in Oracle Approvals Management that no one needs to approve the invoice.
You can refer to the following Metalink Note for more information on Invoice approval Workflow
AP Invoice Approval Workflow [ID 293152.1]
Hope this helps.
Thanks,
Anil

Invoice Approval Workflow

I am new to Invoice approval workflow i need to know from where its kickoff.
i.e i need to know where wf_engine.createprocess.
Thanks,

Which version of Jdev , what did you find out till now , what do you need to achieve ?
Please provide all these details to get a reliable answer else it would be simply ignored for lack of information since we are just trying to help you taking time out from our work :)

Payable invoice approval

i am using r12, tested payable invoice approval via approval management engine found following issues during testing;
1. When I change Invoice amount through "view additional invoice details" in AP Invoice approval notification it shows the old invoice amount approved by user in "Invoice approval status report" and the revised amount in parables invoice window.
2. Invoice approval status report shows incorrect invoice i.e if an invoice of Rs. 100,000/- is approved by 3 users it will show the total number of invoices approved = 300,000/- instead of Rs.100,000/-.
could you please guide me what is the problem and how to resolve it.
early reply is requested
regards
Zunair

Dear its not the reviewed amount but it is showing that "total number of invoices approved Rs. 300,000/- while it is only one invoice and it is showing **total number of invoices approved = Rs. 300,000/-** if it is showing invoice amount than it is also wrong as I have sent only one invoice of Rs. 100,000/-.

Problem secondary invoice approval workflow

Hi
i have problem when i run the secondary invoice appoval concurrent program
i am not getting any notification
but i can see a record in the wf_items table..
can u pls help me out
What the process does :
by running the concurrent program ‘ HC Secondary Invoice Approval Workflow ‘ which trigger
The Secondary Invoice Approval workflow .
What happens when workflow is triggered;
Workflow will start for any invoice that has a secondary approval hold applied and does not have a workflow already in progress..
If all the lines of an invoice are approved then the secondary approval hold on the invoice is released by the workflow..
So this is the processs..
Minimum requirement for the workflow to run is
Any Invoice with a secondary approval hold on it…….
we are trying with this but I CAN see the record in wf_items and
item_activity_statusses but I cant find in the wf_notifications
please help me out thanks
sesh..

Hello Akkshaya,
Seems , attachment pass automatically and it is not passing in your case, Check the binding and pass the attachment from workflow container to task container.
Element Name is Attachement both in task and workflow container.
Cheers,
Arti

Probelm with SECONDARY INVOICE APPROVAL WORKFLOW

hi
we have created new secondary approval workflow when i run that concurrent program
i cannot see in the status monitor or in my notification but when i check wf_items i can see the record and begin date also
can you please let me know its very urgent please
friends ............................pls help me thanks

Pl post details of OS, database and EBS versions.
In 11i, using AME is a requirement. I believe the same applies to R12 also.
AP Invoice Approval Workflow White Paper (Doc ID 293152.1)
A Guide to Invoice Approval Workflow - setup and demo (Doc ID 299618.1)
HTH
Srini

AP invoice approval --ability to substitute escalation approver?

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