Accounts payable invoice approval

Hello All,
I am working on AP invoice approval workflow, i wanted to know whether there is any standard workflow for this.
Cheers
Manish

Hi Manish,
For Non-Po Invoices(Which uses Business Object FIPP) please check workflow templates WS00400004 and WS10000051.
However for PO Invoices(Which uses Business Object BUS2081), i did not find any standard workflow templates.
However you can build your own workflows based on the requirement you have.
You can check workflow templates and event linkages in transaction SWETYPV.
Hope this helps.
Please reward points if the hint is found useful.
Thanks & Regards,
Venkat

Similar Messages

Accounts Payable Invoice Approval query

Hi All,
I just want to know invoice approval group apply on selected invoice.
which approval group use for invoice approval
Thanks

Hi Manish,
For Non-Po Invoices(Which uses Business Object FIPP) please check workflow templates WS00400004 and WS10000051.
However for PO Invoices(Which uses Business Object BUS2081), i did not find any standard workflow templates.
However you can build your own workflows based on the requirement you have.
You can check workflow templates and event linkages in transaction SWETYPV.
Hope this helps.
Please reward points if the hint is found useful.
Thanks & Regards,
Venkat

Creating a Vendor and Accounts Payable Invoice

Hello Everyone,
At the moment we are using transaction FK01 or XK01 to create a Vendor on the SAP system. We want the process of "Creating a Vendor" and "Creating Accounts Payable Invoice" to be available on Portal which allows us to automate some part of our business process.
Could anyone suggest me a proper approach for this requirements. I would appreciate your help. It is a bit urg*nt.
Regards,
PG.

I would check in SE37 to see if there is any other BAPIs. Alternatively you could debug the transaction in R/3 to see which function modules it uses. It's possible that there is no BAPI, but there is a non RFC function module for creating a vendor. In that case, you can create a "wrapper" for it, ie your own function module that is rfc enabled and that simpley forwards the call internally to the function module that creates the vendor.
I would also search the ABAP forums to find out if there are any function modules that provide this operation. If you don't find any threads you can try posting a question. It's best to post questions concerning BAPIs and function modules in the ABAP forums (or related forums).
Failing all this or if none of the above fits your requirements, you could create your own BAPI to perform this operation. But 9/10 there is a standard function module to perform most operations. Don't worry if it's not rfc enabled like a BAPI, just create a wrapper around it.
Cheers,
Dion

Account Payable Invoice Creation

Hi All,
I just want to know the Account Payable Invoice creation screen.
How many data hit by invoice screen for master table
AP_INVOICE_ALL
specially invoice_date and gl_date column.
Please help.
Regards

Hi,
Did you check the settings in VKOA. Check Sales Org/ Order Reason. Check whether GL Accounts assigned is correct or not. Also check the settings in Account key
Regards,
Jigar

Open account payable invoice migration

Hi All,
We have a scenario where we have to migrate open account payable invoice from legacy system to sap system .Please share relevant knowledge if anyone has worked on the same scenario.
Thanks in advance.
regards,
Twinkle

Hi Twinkle,
Y cant u use LSMW (Direct input method/Recording method).Tcode f-43.
if u want to use Direct input method ,
Analyze these below details if it is suitable for ur requirement or not
Object:--0060
Method:-0000
Programe name:-RM06BI0( Batch Input for Purchasing Info)/ u want to more details and what are the fields the data is updating, better to see in se38.
if u want to use Recording method, u can
Because y am suggesting means because iam flexible to LSMW.
Onemore thing if u have to do more coding before uploading i suggest u to go for BDC or BAPI.
Reward points if helpful.
Thanks
Naveen khan
Message was edited by:
Pattan Naveen

Payable Invoices Approval

Hi
I need to customize the payable invoices approval method for the legacy data (data migration)
Approach
Get the API which the Workflow is using to approve the Invoices... and customize it... create a concurrent program and submit the concurrent program...
after the data migration is completed enable the workflow...
Can you pls let me know the API name which does the approval opeartion..
I do not want to customize the workflow as it is a one time job...
If there is any changes which can be done in the interface table pls let me know.. if i can do a manual update on to the tables, if possible pls let me know the tables for same.
Regards
Yram

Hi,
We have done an extension on the approval workflow here.
Basically, if you set the WF_APPROVAL_STATUS status of the invoice and corresponding invoice line to ‘WFAPPROVED’ then the invoice is approved.

Payable invoice approval

i am using r12, tested payable invoice approval via approval management engine found following issues during testing;
1. When I change Invoice amount through "view additional invoice details" in AP Invoice approval notification it shows the old invoice amount approved by user in "Invoice approval status report" and the revised amount in parables invoice window.
2. Invoice approval status report shows incorrect invoice i.e if an invoice of Rs. 100,000/- is approved by 3 users it will show the total number of invoices approved = 300,000/- instead of Rs.100,000/-.
could you please guide me what is the problem and how to resolve it.
early reply is requested
regards
Zunair

Dear its not the reviewed amount but it is showing that "total number of invoices approved Rs. 300,000/- while it is only one invoice and it is showing **total number of invoices approved = Rs. 300,000/-** if it is showing invoice amount than it is also wrong as I have sent only one invoice of Rs. 100,000/-.

AME Payables Invoice Approval

Hi,
I'm new to AP module and AME. Currently working on setting up a rule in AME for Payables Invoice approval. Here is the rule - If Invoice amount is greater than $50 it needs an approval from manager level1. I'm getting this
Error : "This transaction's requestor lacks a person ID, so AME cannot locate the requestor's supervisor to begin the chain of authority."
So I found out that I have to use attribute TRANSACTION_REQUESTOR_PERSON_ID which needs requester ID.
1. How do I populate the REQUESTER_ID in AP_INVOICES_ALL.
2. How to I stop the approval to only one job level.
Please let me know.
Thanks in advance.

Follow the following steps to do the personlization:
Open the AP Invoice window. Go to Help --> Diagnostics --> Custom Code --> Personalize
Enter a sequence and description as desired.
Condition tab:
Trigger Event: WHEN-VALIDATE-RECORD
Trigger Object: INV_SUM_FOLDER
Condition: :INV_SUM_FOLDER.REQUESTER_ID is null
Actions Tab:
Seq: 1
Type: Property
Object_type: Item
Target Object: INV_SUM_FOLDER.REQUESTER_NAME
Property Name: Value
Value: =select full_name from per_all_people_f
where person_id = (select employee_id from FND_USER
where user_id = :INV_SUM_FOLDER.CREATED_BY)
and sysdate between effective_start_date and effective_end_date
Seq: 2
Type: Property
Object_type: Item
Target Object: INV_SUM_FOLDER.REQUESTER_ID
Property Name: Value
Value: =select to_char(person_id) from per_all_people_f
where person_id = (select employee_id from FND_USER
where user_id = :INV_SUM_FOLDER.CREATED_BY)
and sysdate between effective_start_date and effective_end_date
Save and validate the personalization. Close all window, open the invoice window again and enter the invoice details. Upon saving the invoice header, the person name and id will be populated automatically.
Ensure that an employee is attached to the person entering the transaction (in the user definition screen).
Hope this helps
Vinit

Oracle Payable Invoice Approval with AME issue

Hello,
This is on r12.
We are using AME for Oracle Payables Invoice Approval.
We have a requirement that if the supplier type is of Audit, then Person "John Johny" is the final authority on that invoices. That means such invoices will have one and only one approver - "John Johny"
To incorporate this, I did following AME setup
1. Created a List Modifiers Conditions of type "HR People" and "FND User" and explicitly assigned John Johny in the condition.
2. Created an Action Type of "Final Authority"
3. Created a rule of "List Modification" type
4. Attached appropriate conditions
5. Attached List Modifier ConditionsMy probelm is #5 from above. Even after creating conditions of List modifiers #1, It is simply not showing up in list of values when setting up the step #5. Not sure what is missing. Any advise?
Thanks,
Darsh

The AME does not apply any item class when list modifications rule type with final authority is applied.
The drop down box for item class remains grayed out
Thanks
Darsh

R12 Payable Invoice Approval - Issue - Requesting URGENT help please

Hello,
This is on r12.1
For some reason all invoices entered on Invoice workbench goes into approval mode "Not required" after we check the "initate approval" checkbox on the Action button.
This is happening irrespective of any supplier, amount we use.
We have no customizations in AME and APINVAPR workflow.
The system options approval tab has check box "Use Workflow for Invoice Approva" CHECKED.
The checkbox "Force Invoice Approval" is UNCHECKED.
We have run out of options and the problem is still persistent.
Please advise. How can we have invoices go through approval and not have it "Not Required" all the time.
Thanks,
Darsh

Hi Darsh,
can you review the AME configuration on the approval limits and the people assigned in the approval groups.
Also, is this is the first time you are using this feature ? If not, was it working fine before ....?
Also please check the below reference:
11i: APXINWKB - Invoice Approval Status Is Incorrectly Changed To Not Required when Approval is Initiated if Approval Group Contains FND Users [ID 331214.1]
Regards,
Ivruksha

R12 Payables Invoice Approval Workflow

Hi All,
We are using standard Payables Approval Workflow.
The standard behaviour is that if we have 2 lines for an invoice, it sends the notification for first line first and waits till this line gets approved.
Once Line1 is approved, it sends the notification for second line.
Our requirement is to send the notifications for both the lines at the same time.
Can someone please suggest how we can do this?
Thanks,
Amit

Hi,
Since it is a standard WF one cannot modify it.
If we modify the standard workflow theres a chance of our changes getting erased when a patch is applied to the instance.
One can create completey create a custom workflow and make it perform all the tasks performed by seeded workflow.
Thanks,
Vinod

Accounts payable invoices (fv50) - duplicate invoices hard warning

Currently we only receive a soft warning when we try to enter a duplicate invoice. Is there a way to reconfigure to make the warning a hard warning that can be overwritten it necessary. We are running ECC 6.0.
Thanks,
Jon

H Jon,
In FI, if the field 'Chk double inv.' is marked in your vendor account, the message F5117 - check whether invoice was already entered with number ...." appears if an invoice is created before with the same information (comp. code, vendor, curr, doc date (inv date), and ref number). This is the standard functionality.
Please note that the following fields must be identical for error message F5117 (duplicate invoice) to occur:
     Company code                    (BUKRS)
     Vendor number                   (LIFNR)
     Currency                        (WAERS)
     Reference number                (XBLNR)
     Amount in document currency     (WRBTR)
     Document date                   (BLDAT) <<<<<<<<<<<
If the document date is different using the same invoice number, the system does not consider it a duplicate invoice.
Please let me know if the document date of the duplicated invoices are the same. If not, unfortunately this is the way system works.
Best Regards,
Vanessa.

Payables Invoice Approval AME Setups

We have a requirement where, If Invoice_amount >= 0, the approval should go to a person (employee) who approves all invoices except those that he creates. Only the invoices that he creates should go to his supervisor. And this person who approves all the invoices except his is not necessarily the supervisor of all people entering invoices, So using HR hierarchy might not be the solution here right? How can i implement such Rule using AME? I mean how do i get the approvers list here? I am pretty new to AME..Please suggest.
Thanks in Advance!
Munna

Hi Munna,
Create 2 Rules and 2 Approver groups and 1 Condition
Create a condition using "TRANSACTION_REQUESTOR_PERSON_ID" Attribute. While creating this condition, you can select the employee name (person who approves all invoices). Condition is TRANSACTION_REQUESTOR_PERSON_ID = <<<Employee name>>>
Creating 2 Approver Groups
1. Create an Approver Group and include only one person name in that. This person is the employee who will approve all the Invoice except the one created by him.
2. The second Approver Group should contain the Supervisor of the above mentioned employee.
Creating 2 Rule
1. Create the First rule will not contain any condition. Add the First Approver group in Action type Section in Rules window.
2. Create the Second rule with the condition which is created as mentioned above. Add the Second approver Group created in the Action Type section in Rules window.
I hope Invoice_amount >0 is not required because, the first rule will always apply to ALL the Invoices which does not satisfy the rule 2.
Regards,
guru

Need to cancel "partial" accounted Payables invoice

Hi Folks,
We have an AP invoice with below details (11.5.10.2)
Amount = "0"
status = "needs revalidation"
accounted = "partial"
Now, super user wants to cancel this invoice to avoid confusion for end users.
But, "cancel invoices" option is disabled in ACTIONS.
So, could any expert help me in this issue, please?
Thanks
spr

Can you check what is the reason for invoice needing Revalidation.
Correct the stuff which is causing the invoice for not getting validated and hopefully after that you will be able to cancel the invoice.
Thanks
Manish Jain.

Apply Accounts Payable Invoice against Accounts Receivable to same Company

We have a customer who is also a vendor.
The customer owes us $10,000 and we owe the vendor $10,000. How do we net them off?
Points will be awarded.
Thanks.
Kathy

hi,
on the screen for the configuration of company code section in the vendor group field status u have clearing with customer field under payment transactions group...select that indicator (clearing with customer field)..
so when this indicator is activated u can clear open ar with ap accounts.. the customer data can be specified in general data section...
you can also do in customer field status under control tab.....u will have vendor....by activating that field...u can do AP-AR netting
i hope this helps
Ram

Accounts payable invoice approval

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