AP Invoice - Paid or Not?

Hello,
How do you tell if an AP Invoice is completely paid? I have looked over the fields in the main tables and am having trouble telling when the balance is 0 or some flag that says the invoice has been completely paid.
Any help is appreciated,
Bradley

Hi,
AP_INVOICES_ALL table has a column payment_status_flag.
If this flag has value 'N' then that invoice is not paid, 'Y' then it is fully paid., 'P' means partially paid.
Hope this will help.
Thanks
ramkic

Similar Messages

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Remove invoice and credit note block

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

normally, credit memo should be able to remove the block manually as soon as they are put in the sap.
they should not be mixed with other AP invoices.
and if the credit memo need to be paid, then it should have something like approval doc to support the block removing.
if it is just reversal doc against wrong doc, then also need remove the block by supervisor asap.
Edited by: JiQing Zhao on Apr 19, 2011 10:17 AM

Receivables - Invoices & CM's not closing after payment applied

Hi -
I have found that my A/R invoices (transactions) do not automatically close when a payment is applied in full. Is there something in setup to make this occur? Or is there a process that I need to run?
My query for open transactions is bringing in all of my invoices even though they have a zero balance. This is how I found that the transaction is still "open".
Thanks!
Valorie

Hello.
If you query the transactions on the Transactions window it will show status 'Open', for paid or unpaid transactions. However, if you use the Account Details windows and look at the Status column, it will show 'Closed' for fully paid transactions.
Octavio

Invoice Paid

I know the 02LIS_02_SCL provide us the PO Value, GR Value and Inoive Value.
But do you know this datasource also provide us the Inovice Paid Amount? If not, how can we get it?

Hi,
You have mentioned that you are aware of "2LIS_02_SCL" but this one is useful for Goods Receipt.
Check the below mentioned data sources, For Invoice paid check the INVOICE related data source "2LIS_06_INV".
Few more data sources have been mentioned below, Check those as well.
Data Source related to PO data:
2LIS_02_HDR and 2LIS_02_ITM
Data Source related to Goods Receipt:
2LIS_02_CGR, 2LIS_02_SCN and 2LIS_02_SCL
Data Source related to Stocks:
"0CO_PC_ACT_04"
Thanks
Pawan

Invoice Paid to INcorrect PO - Best way to correct

Situation - 2 PO's for same Vendor. Invoice Paid to Wrong PO
Is there any other way to correct an Invoice Paid to the wrong PO besides issueing a Credit Memo and Invoice at the same time (e.g., so a Payment does not go out the door). Also, caution must be followed to ensure both payment methods are the same for both the Credit Memo and Invoice.
Thanks!

Hi
I guess you receive different invoices for both the POs. The process of raising a credit memo is the best way to solve this issue. Did you think about cancelling the Invoice document in MR8M if it is feasible, here this will affect your stock accounts based upon the current stock position for the said Invoice/PO quanity.
One more additional check you can have is to use to activate the check box "check doubel invoice" below Tolerance Group in the Vendor payment Transactions Accounting view of vendor master. This will help you to restrict the entry of wrong PO attached to the invoice if you have already processed the Invoice (provided you are using the reference field in MIRO by entering the INVOICE number of the PO).
Regards
SAM

Message no. F5350 account type/account for invoice reference does not match

Hi SD Experts
Getting error message when the Billing document is released to accounting.
"Message no. F5350 account type/account for invoice reference does not match item"
Client is having 6.0 version , I have checked OSS notes, only available for upto 4.7 version.
Please help to solve this issue.
Thanks/karthik

have you checked which account type is maintained in respective G/L account which supposed to be hit once invoice is released . eg: check in Reconcilation account assigned in Customer Master in FS00, Reconcillation account for accoun type should be - D= Customers.
similarly for other accounts such as "Revenue account" & check Field status group assigned in G/L account in FS00.
Check & revert

Excise Invoice Tab is not displaying in MIGO Display for 541 material docs.

Dear All,
Excise Invoice Tab is not getting displayed in MIGO Display for 541(Transfer posting to Vendor) material documents.
I did tranfer posting of some raw materials to the Vendor in MB1B with the movement type 541
and after that i have created a Subcontracting Challan with the reference of the above created transfer posting
material document.
Now i need the Sub contracting challan number to be displayed in the Excise Tab of the transfer posting material document.
But if i display the Transfer posting material document in MIGO, the Excise Tab is not getting displayed.
Kindly help on this so that i can view the Sub contracting challan number in the display of the respective Trasfer posting material document in MIGO.
Thanks & Regards.

Pls confirm if you are following the SC process sequence :
u2022     Creation of Subcontracting PO, here in conditions tab maintain the price (Subcontracting charge) (ME21N)
u2022     Transfer Posting of Components to Subcontractor ( Movmt Type - 541) (MB1B/ME2O/MIGO)
u2022     Creation of Subcontracting Challan w.r.t. Transfer Posting Doc (J1IF01) - This challan will have the details normally company needs, in case client need more ... ABAPer have to develop customized smart form
u2022     Goods Receipt w.r.t. Subcontracting PO and Refer Subcontracting Challan at the time of GR (MIGO) {GR with 101 and auto consumption of components with 543 movement}
u2022     Reconciliation of Subcontracting Challan (J1IFQ)
u2022     Completion of Subcontracting Challan (J1IF13)
u2022     Generation of Annexure IV (J1IFR

Difference between invoice and debit note

Hi,
what is the difference between invoice and a debit note.
If I underinvoice a customer, should I raise a additional invoice for the difference or shud i raise a debit note. if i need to raise debit note, then why not invoice or if i need to raise an invoice, then why not a debit note
regards
sachin

Debit note is generally used to issue an invoice for already sold goods w/o physical goods movement involved.
If raw material prices increases which are utilized in production of Finished goods. then the business will submit the relevant documents as proof at customer.
Once Customer is accepted, then price increase effective date will be finalized , Then business issues debit note request for the required material & its converted into debit note. ( all this will be done, based on agreement with the Customer). Generally this scenario is most widely used in Manufacturing / Automobile industry.
where as, If invoice is created with less price than actual, you dont need to create debit note, instead you can either Cancel this invoice or create Invoice Correction request.
hope it adds info

SOs,AR Invoices,and Delivery Notes have empty "Logistics" Tab

Hi,
As the title says Sales Orders,AR Invoices,and Delivery Notes have empty "Logistics" tab "Ship To" and "Bill To" windows - the Ship to and Bill To addresses are filled in the BP Master Data but they do not populate the logistics tabs Ship To and Bill To windows in these documents?
Just to let you know that this is for only for new Business Partners as the old BPs seem to populate the logistics window automatically.
Any ideas ?
Thank you,
MB
Edited by: Matthew Brigley on Aug 13, 2010 11:53 AM

Hi Matthew,
The ST/BT address fields retain the information at the time the document was added. If there is no address then at the time the document was added, the address was set up.
You can update the fields after the document is added for some of them (the address field will be white; grey means you can't update the field) - click in the ST/BT drop-down. If there is no option available, check the BP's address(es) to make sure there is an address set up. If you do add an address, close the document and re-open; the address should be available.
If there is no address in the drop-down and there is an address on the BP record, check other transactions to see if it's BP-specific or all documents are not picking up the BP address info.
Heather

Invoice and Credit Notes

Hi Guys,
I am trying to do a query that shows all the Invoices and Credit Notes Posted from a specific Date. So far I have come up with this, however It is not returning the correct Information and I need to show the document type as either an Invoice or Credit Note, can anyone assist me with this ? It is Important for me to have the DocEntry in there as I will need to use that in a Crystal Report.
SELECT DISTINCT T0.DocNum as 'Invoice/Credit Number', T0.DocEntry,T0.DocDate as 'Doc Date', T0.CardCode as 'Customer Code', T0.CardName as 'Customer Name',T0.VatSumSy as 'VAT', T0.DocTotal as 'Doc Total' FROM OINV T0 WHERE T0.DocDate >=[%0]
UNION ALL
SELECT DISTINCT T1.DocNum as 'Invoice/Credit Number', T1.DocEntry, T1.DocDate as ' Doc Date', T1.CardCode as 'Customer Code', T1.CardName as 'Customer Name', T1.VatSumSy as 'VAT', T1.DocTotal as 'Doc. Total' FROM ORIN T1 WHERE T1.DocDate >=[%0]
Help always gratefully appreciated
Kind regards
Sean Martin

Hi,
You can also check this query :
Select distinct CASE WHEN T1.transtype = '13' THEN T0.DocNum WHEN T1.transtype = '14' THEN T2.Docnum
END as 'Invoice/Credit Number',
CASE WHEN T1.transtype = '13' THEN T0.DocEntry WHEN T1.transtype = '14' THEN T2.DocEntry END,
CASE WHEN T1.transtype = '13' THEN T0.DocDate WHEN T1.transtype = '14' THEN T2.DocDate END as 'Doc Date',
CASE WHEN t1.TransType ='13' THEN T0.CardCode WHEN T1.transtype = '14' THEN T2.Cardcode END as 'Customer Code',
CASE WHEN T1.transtype = '13' THEN T0.CardName WHEN T1.transtype = '14' THEN T2.CardName END as 'Customer Name',
CASE WHEN T1.transtype = '13' THEN T0.VatSumSy WHEN T1.transtype = '14' THEN T2.Vatsumsy END as 'VAT',
CASE WHEN T1.transtype = '13' THEN T0.DocTotal WHEN T1.transtype = '14' THEN T2.doctotal END as 'Doc Total',
CASE WHEN T1.TransType = '13' THEN 'INVOICE' WHEN T1.transtype = '14' THEN 'CREDIT MEMO' END
from JDT1 T1
LEFT join OINV T0 on T1.transid = T0.transid and t0.DocDate >= '[%1]'
LEFT join ORIN T2 on T2.transid = T1.transid and t2.DocDate >= '[%2'
where T1.TransType in ('13','14')
Kind Regards,
Jitin
SAP Business One Forum Team

Invoice posting is not triggering idoc message in EBP to FI backned ECC6

Hi ,
We are working on classic scenario with SRM 5 having EBP and SUS on separate clients on same srm system.
Now we are extending standlone scenario for selected product categories .
We have created product master ,product category & vendor master in SRM EBP client. Defined below settings
1.Define Sourcing for Product Categories -local
2.Define Objects in Backend System -EBP of type Local
3.Define G/L Account for Product Category and Account Assignmet
We are able to create Shpping cart ->purchase order( local)->confirm goods & invoice for local product
With central ccountant authorization employee user has created the invoice and resulted status of invoice as
"Currently Being Transferred" , expected   to post the invoice in ECC system but after invoice idoc is not getting generated in SRM in order to transferred to backend ?
I have tried and in debug mode found that ,Logical System of Logistics Backend is wrongly
attached to invoice ie instead of ECC logical system it is appearing SRM Local logical system . After changing the
backend value for invoice header -BE_LOG_SYSTEM from srm to ecc backend & executed
FM-BBP_PROCDOC_TRANSFER for particular invoice ,Idoc Basic type        BBPIV01 is generated and passed to ecc.
But not able to identify why wrong "Logistic backend " is appeared in invoice. we have below attributes maintained in
Employee
Accounting System for Vendor     VENDOR_ACS     DSRCLNT254(SRM local)
Company Code                                         BUK     100
Cost Center                                                               CNT     430900
System Alias                                                         SYS     LOGSYS250
System Alias for Accounting Systems                   ACS     DSRCLNT254
System Alias for Vendor                                      VENDOR_SYS     LOGSYS250
Vendor
Accounting System for Vendor     VENDOR_ACS     LOGSYS250(ECC)
Company Code                           BUK                            100
System Alias for Vendor                      VENDOR_SYS                            LOGSYS250(ECC)
Kindly help me to post the invoice to ECC backend ,

Thanks Sheetal,
We have classic scenario in place so ECC system (LOGSYS250 ) is defined as backend system of type- ERP_2.0   &
FIvalid- realtime backend validation .
We are using ECC is the accounting system defined in the configuration setting Define Backend Systems.
Note: More to add that Invocie idoc generated after backend logical system correction in invoice header data of SRM ,
it is posting invoice successfully in eCC backend . So data correction for logical system value is seems some problem with standlone scenario configuration .
We have validating this scenario for selectd product categories as with SRM 5 version in place, customer is intrested to use Invoice management system ie.   invoice should be validated with exceptions in SRM before posting to ECC.
We have EBP & SUS in different client on SRM system ,so in existing classical scenario   invoices created in SUS against ECC backned purchase orders is not flowing to IMS in EBP . Can you help me to validate the scenario ?
Regards,
Santosh
Edited by: Patil Santosh D on Oct 2, 2009 1:51 PM
Edited by: Patil Santosh D on Oct 5, 2009 11:37 AM
Edited by: Patil Santosh D on Oct 9, 2009 7:38 AM.
Issue is resolved . It is the System Alias for Accounting Systems setting in organization module .
Now with completion of workflow idoc message-BBPIV is generated in SRM and successfully posting in ECC.
Thanks a lot for your inputs .

Credit note with invoice reference are not concatenate in F110

When I create a credit note with invoice reference by VA01, the fields payment term, Baseline date for due date calculation, Assignment and Payment method are copied correctly from invoice to credit note, but in FI document the field invoice ref. 'BSEG-REBZG' is not filled. So when I run the transaction F110 Automathic Payment (for Italy) the invoice is rigthly payed but the credit not is included into Exceptions with the note 'No pymt possible because items with a credit bal.still exist'. If I put in the field 'BSEG-REBZG' the reference to the invoice, the one and credit note are concatenated and I have a rigth parzial payment.
There is a way to have this link when I post the Fi document by vf01-vf02 without putting it manually using FB03?
Thank you in advance
Gianluca.

hiii
please refer thi link reconciliation in 2005
https://websmp208.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000789632007E
i would suggest you to upgrade your version, as reconciliation is very easy in higher versions
please refer sap note no 1051038.
Thanks
Rizz
Edited by: Mohammed Riyaz on Apr 24, 2009 4:01 PM

List of invoices paid in accounts payable with corresponding expense GL

Hi,
Need to know whether there ia any standard report in SAP ECC 6.0 version where we can get the list of all invoices paid in a period in A/Pwith corresponding expense GL Account. IF we need to build report painter report or query any idea which tables will contain all these information. If any one is having functional specification document it will be of great help.
Regards,
Vipin

Hi,
- check in Easy Access->Accounting-> Fin Acctng->Accounts Payable-> Vendors:Items or Payment Transactions (like S_P99_41000099 or S_ALR_87012085 etc.,)
- relevant tables would be BSAK or BSEG
Rgds.

How do i check the list of invoices which are not posted into sap.

Hi All,
Iam displaying(ALV) the list of invoices and epayments for both PO & non PO transactons which are being processed in workflow but not posted in sap.
(Non po transaction is th eone with out reference of a PO)
How to check and list out the invoices that are not posted in sap. where does this get stored.
please help.
Thanks
jyothi.

Hello Jyothi,
U can give try with EKBE table for getting invoices for PO. In this table there is a field vgabe which has various status. U can try that. Now for Non PO, u would be directly creating invoice doucment using FB60(i guess) which would create an entry directly into BKPF/BSEG. U can scan BKPF for the date range company code document type KR which vendor invoice.

AP Invoice - Paid or Not?

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