AP INVOICES CREDITMEMO/DEBITMEMO CONVERSION

Hello Guys,
I am doing AP credit memo/debit memo conversion,while running import Program i.e. Payables Open Interface Import we will encounter the parameter SOURCE,what value to be submitted to this Parameter.
I have submitted the Source value as 'External' but the import Program is giving error ..
Please help me..!
VeeJay

Hi VeeJay,
For the Source Setup use the following navigation:
AP Responsibility -> Setup -> Lookups -> Payables. Query for the type 'SOURCE' and add it in the line.
Regards
Arun Kumar S.R
Apps Associates.
Edited by: Arun Kumar S.R on Aug 25, 2008 12:17 PM

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R12 Oracle Payables Invoices and Payments conversion

How are open AP invoices and payments converted from R11i to R12? Please suggest documents/notes on how this can be done and if there are any APIs to be used for the data conversion, please suggest those.
Thanks

If you are going to perform an upgrade from 11i to R12, pl check the upgrade guide at http://download.oracle.com/docs/cd/B40089_10/current/html/docset.html for steps necessary before performing the upgrade (along with the ML Doc noted above).
If you are planning a re-implementation, you will need to extract the data from 11i and load it into R12 via open interface tables and APIs. APIs are documented in the "Integration Repository" responsibility in your R12 instance.
HTH
Srini

Mark Invoices as Paid through Payables Open Interface

Hi.
I have looked at the table definitions for importing invoices into Oracle Payables through the Payables Open Interface. It is clear to me how simply writing to these two tables: AP_INVOICES_INTERFACE and AP_INVOICES_LINES_INTERFACE.
However, the invoices that i want to import into Oracle have already been processed and paid. It seems that there is no way through these two tables to mark an invoice as Paid and pass in the associated the payment data (for example - a check number). I am retrieving data from an external invoice and payment processing web site and importing this into Oracle E-Business Suite through these two tables. So is there:
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Scott

Scott,
You cannot bring in paid invoices through payables open interface table.
This is one workaround you can use.
1. import the invoices through open interface, the interface record will be marked as Processed.
2. As soon as your invoice is created, your liability account will be hit and will be increased and cash account will be decreased (I m not using the credit/debit terms purposefully).
3. You then create a payment batch , and pay the invoice, this will balance the liability and cash accounts
This way you can simulate the payment you did outside the system and still your books will be in sync.
Things you would need to take care of:
1. Payment Dates
2. Stop the payment instrument (check/creditmemo/debitmemo) from going out
Lastly, this is a OAF forum, you might get better replies in AP or EBiz forums, so please post your query there.
Thanks
Tapash

Financial Consolidation failure when updating invoice or journal entry

Hello
We installed successfilly the SAP Business One Intergration for SAP NetWeaver.
By adding invoices, creditmemos or journbal entries everything works fine.
When we try to update a journal entry the following error occurs in the message log:
com.sap.b1i.xcellerator.XcelleratorException: XCE001 Nested exception: com.sap.b1i.bizprocessor.BizProcException: BPE001 Nested exception: com.sap.b1i.xcellerator.XcelleratorException: XCE001 Nested exception: com.sap.b1i.xcellerator.XcelleratorException: XCE001 Nested exception: java.lang.RuntimeException: Dispatch object expected
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thanks in advance

Hi,
JE numbering document can not base on origin document. But they can be set default by user only. That is system behavior.
Hope this helps,
TVSon

A/R - Credit Memo ... document chain

Hi
Following procedure:
Sales Order -> Delivery -> A/R Invoice has been done as usual.
Now I want to issue an A/R credit memo and raise a new A/R Invoice with a different amount.
Since all the documents are closed, how do I link the new A/R Invoice to the correct document chain, base it on either one of the documents (Order/Delivery/Invoice/CreditMemo)?
Thanks
Franz

Hi
1)Sales Order -> Delivery -> A/R Invoice has been done as usual.
Then if required Do AR Cr memo with link to AR inv.
2)Sales Order -> Delivery -> A/R Invoic ->Incomming Payment
Means now AR invoice is closed.
If u want to make Cr memo for this inv.
-choose same customer
-put required row level data
Now have to make UDF in Cr.memo and AR inv title level.
In Cr. memo's UDF put AR inv. number for link
same way for AR inv.'s UDF Cr.memo's Number
In this way u can make link.
Rgds,
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Hi friends,
My client is aksing to extract open PO's from current sap system by writing extraction program and we have download it and after that we are going to uload open PO to new sa system.They have the condition for this and asked me to write functional spec for this.using the given details ihave to write logic in functional spec.please help me.
the condition for doing this is
All POu2019s with line items with deletion indicator active will not be considered for conversion.
PO / No Receipt / No Invoice: Convert the open PO
PO / Partial Receipt / No Invoice: Convert the open items as a PO and the received value will be converted as an open payable.
PO / Partial Receipt / Partial Invoice / No payment: Convert the open items as a PO and the received portion will be converted as an open payable.
PO / Partial Receipt / Partial Invoice / Partial Payment: Convert the open items as a PO and the rest of the order is considered closed.
PO / Full Receipt / No Invoice: No PO conversion, Convert as open payable
PO / Full Receipt / Full Invoice / No Payment: No PO conversion, Convert as open payable
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Advanced thanks
Regards,
William

Hi,
I assume that your new SAP system is a new instance and Old G/L balances will be transfered to new system.
If that is the case, u need not take care of the PO's with partial/no payments.
It is enough to download all the PO's with open/partial GR and IR and transfer them. This list you can download from ME2M, ME2L....and so on with selection parameter WE103 for open GR and RECHNUNG for open IR.
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Regards,
AM Vahanan

Seeburger Adapter

Hi all,
I have installed a generic seeburger FTP adapter, but I dont have any VAN connectivity at present. Can I convert the EDI ANSI X12 format to xml with this installation or it requires VAN connectivity to do this.
In this case do we require the BIC mapper? if so how to work with BIC mapper?
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Regards,
Nithiyanandam

Hello..
SeeBurger is a leading provider of global business integration solutions.
Market launch of the most successful EDI solution for the automotive industry in 1986.
the company today serves more than 7,000 customers in 42 countries and more than 15 industries through its flagship B2B Gateway and related products and services.
First company worldwide to receive certification for SAP R/3
Building a closer partnership with SAP.
Extended any-to-any-conversion.
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Mapping Designer, a graphical tool, easily defines data format conversions via drag and drop functionality, enabling easy integration between source and destination files. A central mapping reposiu00ADtory enables comprehensive support of versioning and deployment support, such as self-testing and auditing.
The SAP Exchange Infrastructure message format is based on XML, but it also can work with non-XML data using attachments. In some cases it may be necessary to convert the main XML document in a message, into a non-XML document. The use of BIC is very common in Business-to-Business scenarios where EDI standards are in use.
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Consequence :
Supply of the complete SEEBURGER EDI/B-to-B-Technology-Suite within SAP NetWeaver
Central File of Business Content (mappings, integration processes) in the Integration Repository of SAP XI
Central configuration and design by using the Tools of XI in the configuration
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Functional Acknowledgement Solution
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Go through this links..
Some more..
http://www.seeburger.com
http://www.seeburger.com/fileadmin/com/pdf/AS2_General_Overview.pdf
http://www.seeburger.it/fileadmin/it/pdf/2005_04_sapphire_Ferrero_transcript.pdf
http://www.seeburger.com/fileadmin/com/pdf/SEEBURGER_SAP_Adapter_engl.pdf
http://www.seeburger.com/fileadmin/com/pdf/Butler_Group_SEEBURGER_Technology_Audit.pdf
http://www.sap.com/france/company/events/2006/02-01-Automotive-Seeburger.pdf
http://h41123.www4.hp.com/presentations/ISUG/XISeeBurger.ppt
http://www.sap.com/asia/company/events/nwtechdays/presentation/australia-slides/Pre-Built_Integration.pdf
Reward Points if it is really useful to you.....
Thanks,
Satya Kumar..

Line item settlement

Hi
Created one invoice amounting Rs.12500. but the customer paid only Rs.12000.To settle the customer account can i create a credit memo of Rs.500.
OR what are the other possible doc type i can use to make the debit and credit entry same.
regards
Debasish

Hi Gupta,
As per the standard Credit memo request(reference to the Invice)-->Creditmemo.
But as per the client requirement we can do the copy control settings between the document types that is not a problem.
In your case the copy control done as per your client requirement from Invoice -->Creditmemo.
I hope it will help you,
Regards,
Murali.

Script / Smartforms

Hi all,
 Can Anyone Tell me the Script /SMartforms Names For The Below mentioned items
Sales and distribution:
Quotation Print out
sale order print out
delivery note print out
excise invoice print out
performance guarantee.
FI:
Cheque Printout
Insurance draft.
MM:
po
request for quotation
outward chellan.
QM:
Inspection Report.
Quality Certificate.
Regards,
Arun.j

Hi
SALES ORDER / QUOTATION/CONTRACT/SCHD AGREEMENT
Output type : BA00
ScriptForm Name : RVORDER01
Driver Program Name : RVADOR01
smartform name
DELIVERY NOTE/PACKING LIST
Output type : LD00
ScriptForm Name : RVDELNOTE
Driver Program Name : RVADDN01
smartform name : LE_SHP_DELNOTE
Smartform Driver Pgm: RLE_DELNOTE
INVOICE/CREDITMEMO/DEBIT MEMO
Output type : RD00
ScriptForm Name : RVINVOICE01
Driver Program Name : RVADIN01
smartform name : LB_BIL_INVOICE
Smartform Driver Pgm: RLB_INVOICE
PUCHASE ORDER /RFQ/CONTRACT/SCH AGREEMENT
Output type : NEU
ScriptForm Name : MEDRUCK
Driver Program Name : SAPMF06P
smartform name : /SMB40/MMPO_L
smartform driver program: /SMB40/FM06P
FI Forms
Account Statement : F140_ACC_STAT_01
Cheque Printing : F110_PRENUM_CHEK
Balance Confirmation: F130_confirm_01
Quality Certificate : QC01 or QC02
see in the tcode OID1 (for PM forms)
for others see in SE71/SMARTFORMS or in the SPRO configuration or ask your functional consultants
Reward points for useful Answers
Regards
Anji
Message was edited by:
 Anji Reddy Vangala

Difference in currency between customer order and accounting document

Dear gurus,
While I am cretaing customer order SAP calculates currency from Exchange Rate="B" at OB08 screen. This situation results because of Currency type in customer master data. But in the accounting document SAP calculates currency from Exchange Rate="M" at OB08 screen. As a result; this is causes problems.
I want SAP to calculate currency which is entered in customer master data. It might be M,B etc.. According to the CUSTOMER.
How can I fix this issue?
Thnks regards,

Hi,
This is a complicated scenario.
There are 3 currencies involved in any transaction
Document currency (from customer master)
Condition type currency (from condition record)
Local currency (Currency of company code )
During account posting in FI, the document currency will be converted into local currency and posting in local currency will be made. Also there is a posting in document currency also. For the conversion between document currency and local currency, by default M is used. For other exchange rate types, it should be enabled by means of user exits in sales order or invoice. The exchange rate which is available in invoice for this conversion (doc currency to local currency) is copied to acctg documnent. It is not freshly calculated in accounting document.
Conversion from customer currency to document currency happens either through M or through the customer master exrate type.
Now you decide how you want to handle the scenario. Customer currency to document currency can be done as per the customer master you maintain. But if you want to convert document currency to local currency (provided customer currency and doc currency are same), then only M will be used in standard.
If you are in a scenario where all the 3 currencies are different, then the way by which the system calculates the exchange rate is through an indirect triangulation process, which is little complex. In this case, it will use only one exchange rate type. Hence this scenario in your case will have problem. If you test all these scenarios, you will come to know.
We faced this problem an year ago and then finally realised that it is not possible to use two xng rate type in one SD cycle. This is because the exchange rate type is stored in VBAK, VBRK and so on and hence it is not possible to use two xnge rates or the rate maintained in customer master throughout the cycle. The sales transaction is controlled by Cust master and FI transactions are controlled by M

AR Invoice Conversion

Hello,
I am working on a implementation project. The legacy system is oracle apps 11.5.10 and new is R12. I have to work on AR Invoice conversion where we have to select all the open invoices and convert them over. Can i get a query for all the open invoices?? Also we are using a DB link can i get a sample code as well?? I am new in oracle apps. Any help is appreciated.
Bhargavi

Hello,
This is the basic query you might be looking for. I have not selected the columns. This is just the condition, you can add the columns by adding the alias name of the table.
FROM ar_payment_schedules_all@R11I_APPS.DBLINK aps,
ra_customer_trx_all@R11I_APPS.DBLINK rct,
ra_cust_trx_types_all@R11I_APPS.DBLINK rctt,
hz_customer_profiles@R11I_APPS.DBLINK hcp,
hz_cust_site_uses_all@R11I_APPS.DBLINK hcsu,
hz_cust_accounts@R11I_APPS.DBLINK rac_bill,
hz_parties@R11I_APPS.DBLINK party,
hz_party_sites@R11I_APPS.DBLINK party_site
,hz_locations@R11I_APPS.DBLINK loc
,hz_cust_acct_sites_all@R11I_APPS.DBLINK acct_site
,(select lgd.customer_trx_id customer_trx_id
,lgd.customer_trx_line_id customer_trx_line_id
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,gcc.segment1 segment1
,gcc.segment3 segment3
from ra_customer_trx_all@R11I_APPS.DBLINK rct,
ra_cust_trx_line_gl_dist_all@R11I_APPS.DBLINK lgd,
gl_code_combinations@R11I_APPS.DBLINK gcc
where
rct.customer_trx_id = lgd.customer_trx_id
and lgd.code_combination_id = gcc.code_combination_id(+)
and lgd.account_class = 'REC') seg
,(select rctla.description description
,rctla.customer_trx_id customer_trx_id
,rctla.customer_trx_line_id customer_trx_line_id
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from ra_customer_trx_lines_all@R11I_APPS.DBLINK rctla
,ar_tax_lines_v@R11I_APPS.DBLINK vat
where rctla.line_type = 'LINE'
and rctla.CUSTOMER_TRX_LINE_ID = vat.link_to_cust_trx_line_id
and rctla.line_number =1 ) lines
where rct.customer_trx_id(+) = aps.customer_trx_id
and rctt.cust_trx_type_id = rct.cust_trx_type_id
and rctt.org_id = rct.org_id
and hcp.site_use_id(+) = rct.bill_to_site_use_id
and rct.bill_to_site_use_id = hcsu.site_use_id(+)
and rac_bill.cust_account_id(+) = rct.bill_to_customer_id
and rac_bill.party_id = party.party_id(+)
and party_site.party_site_id = acct_site.party_site_id
and hcsu.cust_acct_site_id = acct_site.cust_acct_site_id
and party.party_id = party_site.party_id
and party_site.location_id = loc.location_id
and rct.customer_trx_id = seg.customer_trx_id
and rct.customer_trx_id = lines.customer_trx_id(+)
and aps.status = 'OP'
and aps.class <> 'PMT'
and edit the db link part according to your custom DB link
Edited by: obiapps on 27-Jan-2012 07:14
Edited by: obiapps on 27-Jan-2012 07:14

HELP: AR Open Invoices Conversion with Revenue Recognition (Daily Revenue)

Hi,
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Thanks
Ravi

Anil,
Thanks for your response, Here are the answers to your questions.
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Ans: Yes they have Revenue Recognition On Them.
2) Are you bringing only Open Invoices? What about Invoices that are closed (paid), but still have unrecognized revenue on them? DO you want to bring them
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a) Invoice is Fully Paid (REC is Zero) and Unearned is Full Invoice Amount, Revenue is 0
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d) We do not want to bring the invoices with Fully Paid and Fully Recognized, Unearned is Zero
3) What about partially paid invoices? How do you want to bring them in?
Ans: See above scenarios.
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we assume only Summary, but if the Invoices with Several Lines and Different Accounting Rules, We may have to bring them too
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Ravi

Euro conversion is not happening in Excise invoice

Dear SAP Gurus,
When I am creating excise invoice for export order, the conversion maintained in OB08 for USD is happening in INR but the same is not happening for EURO. The EURO conversion is also maintained in OB08.
When I am creating Sales order, the warning message is coming that 'Pricing/euro: Attention: Euro Customizing not maintained'.
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With Warm and Kind Regards
BHIKSHAPATHI

Hi
go to transaction cose EWCF and select Confirm euro currency Customizing and execute.
hope this will solve ur problem.
do revert
regards
chander

Out going Excise Invoice details in A/P CreditMemo

Hi..,
I Need Outgoing Excise Invoice Details in A/P Credit Memo (I.e).., Excise Removal Time in A/P CreditMemo .I had selected OOEI table with ExcRmvTime ..,Relating the table with customer/Vendor Code of A/P Credit Memo .But it is not displaying the details.Can any suggest a solution to fix this issue.
Thank You.
Regards ..,
Ashok.

I think you are trying to create a/r credit memo from
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PDF Conversion in sap for invoice

Hi ,
Help required in PDF conversion .
Im using OTFSPOOLREQUESTPDF to create the invoice form VF31 to PDF individually and attach to mail .
My requirement is for a range of Invoices I need in a single PDF of all the Invoices after VF31 BDC .
Should I use some other Function module ?
Kindly help .
Regards
Severina

Yes Madhu .
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      err_bad_dstdevice        = 5
      user_cancelled           = 6
      err_spoolerror           = 7
      err_temseerror           = 8
      err_btcjob_open_failed   = 9
      err_btcjob_submit_failed = 10
      err_btcjob_close_failed = 11
      others                   = 12.
After this Im attaching in in the mail.
Regards
Severina

AP INVOICES CREDITMEMO/DEBITMEMO CONVERSION

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