Approval of vendor master

hi
I have scenario with vendor master creation and maintaining purchasing , accounting and bank details ..etc
Purchasing data will be maintained by purchasing department user .
Accounts department user will maintain accounting details of vendor.
After maintaining the accounting details, he will release the vendor for usage. Then we can use the vendor for procurement purpose, we can create PO ..etc
But my requirement is , whether there is any functionallity like maintianing the accounting details should be one person and releasing the vednor should be different person.
After these approval, system should allow me to use the vendor.. even though i manitian few details it should not allow me to use the vendor untill unless vendor has been released by different person.
The above things how we can acheive in standard SAP system.
Thanks
SAP-MM
Edited by: MM group on May 10, 2011 2:16 PM

hii
Thanks for all your suggestions.
But still problem exist with me ..
If i give authorization t.code wise., for eg first purchasing department has created vendor (123456) with genaral and purchasing data.
Here now the vendor is ready to use, system will allow to create PO with vendor (123456).- i should control this.
Then may be after couple of days , account dept they will update accounting data.
So, after updating the data from purchasing and accounting department, finally 3 rd person should approve this vendor (123456) for usage.
Before maintaining complete details of vendor, system should not allow to create
How this can be achieved , any possiblities in standard SAP system or how we can do it using custom program without workflow?
Hope clear about my query.. any clarification ..?
Thanks

Similar Messages

Re: vendor master records approval

Hi all SAP GURU'S My cleint is asking when i created vendor master records manager should be approval that vendor master records
should you tell how to do this????
regards
ss

Hi
1) Define sensitive fields for Dual Control for vendors thru the following menu path:
Financial Accounting --> Account receivable and Paybale --> Vendor Accounts --> Master Records --> Preparations for vendor master records --> Define sensitive fields for dual control
2) With TCode FK08 confirm that changes.

Vendor Master Approval

Dear all,
I am beginner,
My requirement is Vendor master creation & releasing.
ie, User-1 has to create , User-2 has to approve,
User-3 has to release.
Trn.Code XK01 Vendor master creation.
Can I use the template SW20000001
(triggering event must be CREATE or CHANGE) .
Pls. suggest me. (also if any).
- I have done SPRO setting activate vendor master- activate event linking.
Regards,
Raja

For the moment I only have access to the nw2004s Sneak Preview - so I'm not able to give the business object.
To find the business object you can
try to open one of your tasks in the workflow builder, in here you can see the business object used.
Activate the workflow trace with T-code SWELS, Create a vendor master record, and display the events raised in transaction SWEL, from within here you can see the business object used, as well as the event raised.
etc.
Regards
Morten Nielsen

Vendor Master Creation / Change workflow

How can we have facility of vendor master workflow. After the vendor master gets created, unless there is an approval, no transactions to be posted. How it can be achieved . Pl. send some details
thanks
amit

Pl. refer
Re: Vendor Master Workflow
It may help you.

Payment done without confirmation of vendor master data

I have an issue with sensitive fields. A payment was done without confirmation of vendor master data.
F110 , FK09 transaction is used.
Without approving the payment, it is cleared. Although it should show Account blocked for payment run.
Are there any notes which can be applied. This is 46C system?

check view V_T055F
and read docu to tcode FK09!
A.

Vendor Master Changes

Hi Experts,
We have a requirement in sap. When we changes any field like payment terms Etc in vendor master, we want to capture name of the person who made request to change the payment terms etc, date of request and reason for change. Also we want those fields in vendor change record.
How can I do that.
Please help.
Regards,
GR

You cannot capture the requestor of a change in SAP change log. You can add a text to your vendor master and with some self discipline you may enter this in the long text.
We use a workflow in Lotus Notes, called change requests with formal approvals.
there we log the change, then we do the change, send the workflow to the requestor and ask him to test the change in the QA system. then requestor has to give approval for the change, and we will start importing to production system.
So we have a database where is easily can trace any change along with requestor and approvar.

PO created by means of Workflow with out Vendor master updates

Hi Friends,
   I have my scenario like this. I am working with Production server. When ever a request is created, it has to be sent for Vendor master data updates. then only a PO has to be created. The problem is the PO is created and the workflow is completed with out vendor master updates. When i check through SWI6 the step is just skipped. In the graphical view the steps vendor master update i.e tru descion and other wait step types are disappeared. but in the original workflow the steps are present. can any one pls help me in solving this?
Thanks,
Archana.

Hi Arghadip,
Thanks for the reply. The process is like this :
   when once request is created , it will fetch the email id of the approver from LDAP
   Then 2 approval steps are there. first approval is not mandatory. second is mandatory and its having terminatting event.
After this Amendment descion will be there. on rejection of this descion it has to go and update vendor master. Until the amendments the process is going on. after this vendor master update will be there . it includes wait steps to finish the update. then PO has to be created. but from vendor descion to wait event the steps are disappeared when i checked in SWI6 for that user. pls help me.

Vendor master Workflow

Hi,
I am thinking of designing custom Vendor Master Create\Change Approval Workflow. (1) However I did not see any events being triggered in event trace(SWEL) while creating or changing vendor master. could anybody shed me lights on triggering WF using any of methods ( message control, standard tranaction, status management, config or any other methods) for vendor master. (2) Besides, how should I design workflow so user can confirm changes via XK08.
Any hints/ideas are highly appreciated.
Thanks.
Maria

Hi Maria,
First create an Event in the BOR "KNA1". For this you have to create a subtype and then add your event in the subtype Say your event name is "Save_vendor".
Now Go to SE19 and implement BADI " VENDOR_ADD_DATA". Inside this BADI the Method "SAVE_DATA",explicitly trigger the event say(Save_vendor") in   which you have created in the BOR by using the FM
* CALL FUNCTION 'SAP_WAPI_CREATE_EVENT'
*    EXPORTING
*      OBJECT_TYPE     = 'LFA1' "---> this is the BOR Name
*      OBJECT_KEY      = OBJECT_KEY "--> Keyfield
*      EVENT           = 'SAVE_VENDOR' "--> Event name
*    TABLES
*      INPUT_CONTAINER = IT_CONTAINER.
Then automatically the WF which is linked with the Event will get trigger.... I am sure this will solve you problem

Vendor Master auto Block

Hello All,
Can you tell me if there is any Standard Work Flow(config) for the Vendor Master.
Basically I want to block a vendor if there are changes to any vendor master field(defined by me) and route it for the approval.
What are other options to track changes in Vendor Master sensitive fields.
Thank you in advance

Hi
For blocking a vendor manually XK05 is used .
Moreover creation and maintainance of vendor master should be maintained by the power user and inturn will be controlled by the auth process.
Im not sure whether SAP provides option for the automatic blocking of the vendor if its master data is changed .
Revert with ur valuable comments
reg
Raja

Vendor Master Confirmation of Changes - FK09 - automatically

Hi All,
I am trying to create a DIFF extract of vendor master each time a vendor is changed or a new vendor created. For this I used the LFA1-UPDAT & LFA1-UPTIM fields. But these fields are not a part of the process of vendor creation in t-code XK01 -- unless I mark one of the fields sensitive. But if I do make the field sensiitive then the person creating/changing the vendor needs to go to tcode FK09 and confirm/reject the changes for the UPDAT and UPTIM fields to be updated.
Is it possible to programmatically confirm the changes in FK09 upon save of the new/updated vendors.
Is there a user exit defined where I can do this? If yes, can somebody help me how to go about it.
Thanks in advance,
Arpita

hi
Can you please help me with a simliar issue,
we currently have Ap clerks creating vendors on SAP using Xk01 but there is no approval step before the SAP vendor is ready for use.
Is there a way to get these approval steps?
Or is there a way that we can limit the role and it should cause a notification to the manager that there is a vendor that needs to be approved. and only once the vendor is approved then that will allow for the clekrs to process invoices to
Kind regards
muhamemd

Mapping Manufacturer in to Vendor Master

Hi
Per our clients' new audit requirements, we need to be able to link current raw materials by plant to the manufacuturer and manufacturer's location. In some cases, Client procures from a broker and there is no visibility of the manufacturer within SAP.
We need to assess current vendor master/Procurement structure to see if it is possible to get this link within SAP and still buy via a broker.
Thanks
Maruthi Ram

Implement the MPN fucntinality.
Define manufacturer part profile
Manufacturer part profiles (MPN profiles) allow you to specify for each of your firms own materials the conditions under which the MPN material may be used in the procurement process.
Using the MPN profile, you can determine the following, for example:
Whether the MPN material has to be entered in the purchase order.
Whether purchasing info records are created for the firms own material or for the MPN materials.
Whether the PO text for the firmu2019s own material or the one for the MPN material is used.
Whether the MPN material may be changed during the procurement process.
Whether the system is to check the approved manufacturer parts list when an MPN material is entered.
You define the MPN profiles in Customizing for Purchasing under Material Master.
You enter the MPN profile in the master record for your firms own material (Purchasing view).
Create master records for manufacturers and manufacturer plants
If, during the process of procuring materials, you wish to have the option of choosing between several manufacturers of a material, or between several of a certain manufacturers plants, you must create separate master records for such manufacturers and for the relevant plants belonging to the latter.
The number of master records you will need to create for manufacturers, manufacturer plants, and vendors, depends on
Whether the vendor is also the manufacturer
Which of the plants belonging to a certain manufacturer you wish to procure materials from
Vendor is not the manufacturer
If the manufacturer is not a vendor (end supplier), you can store the manufacturer data in a manufacturer master record with a minimum of data entry effort. You then assign the account group MNFR to this manufacturer master record. If you wish to store an external ID for the manufacturer, enter it in the control data (External manufacturer field). This identification will appear in the purchase order.
Vendor is also the manufacturer
If the vendor is simultaneously the manufacturer, you can work with vendor master records. You must then ensure that a partner schema that takes the partner role HS into consideration is assigned to the account group of the vendor master record. (In Customizing for Purchasing under Partner Determination ® Partner Settings in Vendor Master Record ® Assign Partner Schemas to Account Groups). The manufacturer plants must then have the partner role HS in the vendor master record.
You wish to procure materials from certain specific manufacturer plants
If the manufacturer has several Manufacturer Plants, you can create a separate manufacturer master record with the account group MNFR for each of them. The manufacturer plants must have the partner role HS (manufacturer plant) in the manufacturer (vendor) master record.

FK02 :: vendor master data change

FK02 :: vendor master data change
I want to change payment terms to a particular vendor but i am getting a error message
<b>changes for vendor not yet confirmed.</b>
I tried FK08 to confirm earlier changes but i could only confirm company code changes and
not the general data.
How do i confirm earlier changes and also assign new payment terms.
Help appreciated
Prashanth

Hi,
It is correct, user who made the changes to Vendor Master (sensitive fields) cannot confirm the changes. SAP Help states:
<i>Only those accounts are displayed for which you have authorization to confirm changes. As a result of dual control, the system also checks whether you were involved in the sensitive changes.</i>
You can ask any other User who has authorization to transaction code FD09 to confirm the changes. Logically, if the user who is making the changes also confirms the changes, it defeats the very purpose for which this process is defined. Hence, I think SAP would have put a validation to check the user who made the change and whether the same user is approving the changes.
Thanks
Murali.

Vendor Master : Sensitive Fields confirmation

Hi,
The configured sensitive fileds conformations are triggering for both Creation(FD01) and Change(FD02). The confirmation required only for the Changes, not for the new entries(Creation). Please do the needful.
Refards,
Anusha

Hi,
Configured sensitive filed are used for master data when there are any changes in vendor master data. It is made to have a level of control if any one changes master data intentionally or by mistake.
If you are creating master data for the first time than you can set some approval process offline.
If your question is that if the part of the master data sensitive fields is/are blank while creation and than updated by using change transaction code, in that case SAP will trigger the request for confirmation other wise account is blocked for payment.
Regards,
Anand Raichura
P.S: Please go through the link for the help.. [http://help.sap.com/saphelp_45B/helpdata/en/35/71890d86c2223ae10000009b38f984/frameset.htm];

Vendor master-Sensitive fields

Hello Expert/s,
I hope you can help. We have created the above in the IMG. We now need to assign users with the necessary authority to approve any changes made to these fields for existing vendor master records. The instruction point to IMG>Financial Accounting (Global Settings)>Maintain profiles.
However, I don't see this as an option. Can you help or at least point us in the correct direction to assign users for the approval process?
Your help is greatly appreciated. Thanks.
Raymond.

Hi,
First you have to define the fields for dual control in the customer/vendor master records in the IMG.
i.e.,IMG->AR/AP->Master Data->preparations for Changing the master data.
If you define a field in the customer/vendor master record as u201Csensitiveu201D, the corresponding customer/vendor is blocked for payment if the entry is changed. The block is removed when a second person with authorization checks the change and confirms or rejects it.
you can also view the report of changes made in RFDABL00.
Thank You,
Sharmila J

Entering Vendor Master Bank Data

To avaoid a conflict of duties, who should be maintaining vendor master bank data?
I believe having the same person who is entering AP invoices also updating banking info for vendors is a conflict. Who normally has this responsibilty?
Also, who normally creates the bank FI01?
Thanks!
Edited by: barriok on Sep 21, 2011 8:12 PM

Dear,
Vendor master should be created by Procurement department person. A person who PD assigned to do so.
For us - we have programmed an html based application [outside SAP].
There are 120 procurement officers exists - who ever raise new vendor creation request with all filled details, request went to Power user of Procurement department.
Power user approves - goes to Procurement GM for approval. In next step to Finance manager to check payment terms and conditions [but these terms and conditions also entered by procurement department power user]. Once agreed by finance manager - he approves - again alert comes to procurement power user to go ahead with creating new vendor master in system.
Regards,
Syed Hussain.

Approval of vendor master

Similar Messages

Maybe you are looking for