Approval on updation of a document
Dear experts
I have a query. Can we create a workflow for the updation of already approved document?
Scenario:
Person1 : Publish a doc. D1 (goes for approval)
Admin : Approves it
Person1 : Make changes to doc. D1
at this point of time is it possible to send the doc for approval again?
Or will this happen once we enable Approval process for that doc?
Regards
Aparnna
Hi Aparnna,
If approval has been switched on, each change on an approved document will put this changed document into the starting point of the workflow again.
For endusers (with only read permission on that document), that means that the document isn't published any more (as long as it isn't published by approval again).
If versioning has been activated, it's a bit different. In this case, the end-users always see the last document in the version list which has been published: If V1 has been published, and somebody creates a V2 of the same document by changing it's content, this V2 has to be approved again, and as long this hasn't been done, end-users still see V1. As soon as V2 has been approved, end-users will see V2.
Hope it helps
Detlev
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