Approval Templates -Terms based on user query looks like cant work

Dear all,
How to use the "terms based on user query"? i try many time but it looks like cant work. do u have any example?
good day...
from
grace

I have found the way:
A simple query to define a proper term in the approval stage:
declare @var int
set @var = 0
Select case(@var) when 1 then 'true' else 'false' end
Returns 'true'--> Will not execute the approval procedure.
@var = 1  Returns 'false'--> Will execute the approval procedure.

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RE:Approval Templates Terms Based on queries (Requires Urgently plzzz ..)

Hi You All,
As per requirement we developed the small Addon which is attached to sales quotation & for that AddOn I need a approval which is on based userdefind query.I done this much of portation BUT as per standard. in Approval Template-Setup we have to select Document from Document Tab.but I dont have these std Document I need appproval on that developed AddOn
Rgs,
-Dinesh

Hi Dinesh,
U cannot find ur user forms in the standard approval list.
Regards,
Vasu Natari.

Approval Templates' terms - help needed

Greetings, all!
           I'm having troubles understanding the approval template terms (Modules->Administration->Approval Procedures->Approval templates:: Approval Templates setup form->Terms tab->Terms grid).
           I think I know what the 'Total Document' and "Discount %" terms are but the rest are a haze to me.
           Could anyone tell me how these are evaluated against a sales order for example.
           Any help will be appreciated
Regards, Yavor

It would help..If you could be more specific on which other ones you need to understand
Generally as the terms are worded..
Deviation from Credit Limit - If you have the Credit limit defined in the BP Master, it would validate against it
Deviation from Commitment - same as above about against Commitment limit
Gross Profit % - Document level Gross Profit would be validated
Discount % - Document level Discount would be validated
Deviation from Budget - This is when you use Budgets and if the Document causes an deviation from budget for that period...

Approval Templates' Terms range bug

Hi, all
I'm writing a SAP B1 addon that reads approval templates and tries to evaluate them. Today I noticed a very strange behavior in the SAP application itself. Here is what I do:
           1. A new user called "MyUser" is defined and has permissions to create sale orders
           2. A new approval template called "Discount Range" is defined. It covers sales orders only. Only one originator is defined for that template and that's the newly created one ("MyUser")
                In the Terms tab of the new template for "Launch Approval Procedure" the "When the following applies" options is selected. In the grid below only the "Discount %" line is checked. The comparison ratio is set to "In range" and the corresponding value is " 3 - 8 ".
          As far as I understand it all this should mean that approval procedure should be triggered for every sales order if it complies with the following:
              - the user that created it is "MyUser"
              - the discount percentage for the order document is in the range of 3 to 8, including the two numbers
         I tested after that and all seems to work as expected.
         The real problems comes when I try to set the range value in the following manner " 8 - 3 " - the interface itself allows though it may be wrong to write it this way. In this case the result is that only sales orders with a discount of 3 will trigger the approval procedure. That means that the only number that falls in the range of 8 to 3 is 3 - what about 7 or 4.5.
         If I set the comparison ratio to "Not in range" and the range value to " 8 - 3 " the results are similar - this time any order that has a discount other than 3 will start the approval procedure. Once again the only number that falls in the range of 8 to 3 is 3.
         I tried similar tests with negative numbers just to be sure:
                  For Example the correct range should be " -8 - -3 " while the odd-working should be " -3 - -8"
         I'm using SAP B1 2005 A PL45. Is this bug fixed in later versions of SAP B1 or is there any workaround for it?
         One more thing - what is the meaning of the "Undefined Type" approval template's term (does it trigger any approval procedures or not).
Thanks in advance
Edited by: Paul Finneran on Oct 1, 2008 2:09 PM
Edited by: Rui Pereira on Dec 23, 2008 2:37 PM

It would help..If you could be more specific on which other ones you need to understand
Generally as the terms are worded..
Deviation from Credit Limit - If you have the Credit limit defined in the BP Master, it would validate against it
Deviation from Commitment - same as above about against Commitment limit
Gross Profit % - Document level Gross Profit would be validated
Discount % - Document level Discount would be validated
Deviation from Budget - This is when you use Budgets and if the Document causes an deviation from budget for that period...

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Related to approval template

hi
i am using the sap 2005b with 36 patch
i want to set the approval for particular condition and in that approval there is one option that is "terms based on user query"
so i want save the query to that option. so what is procedure for that please help me
regards
sandip

Hi Sandip,
1) Write a Query in Query Generator and save it.
2) Then go to Approval Templates - Setup and in Terms Tab Click on when the Following Applies
3) Under "Terms Based on User Queries" Double Click on 1st Row of the Matrix. It will open the Query Manager.
4) Select the Saved Query and Double Click on it. It will automatically placed in that matrix
if it helps you, give reward points.
Thanks
Sravan Kumar Pothu

Query for terms in approval template of approval procedure

dears
i need to write a user query for approval template terms that chek for any price zero in invoice items .
i tried the true query
select 'true' from inv1 where $[inv1.price]=0
however the invoice executed without asking for approval procedurs.
any help will be appreciated!!
talal

Hi,
Its not possible on row level Price.
Try to Document total procedure, it will work.
SELECT Distinct 'True' FROM OINV T0 WHERE $[OINV.DocTotal]='0.00'
Thanks,
Madhan.

Terms In Approval Templates

Hi All,
what if I give, multiple terms based on user queries in approval template ?
If a template contains 4 terms based on 4 user queries.
How would I know which query fired during approval ?
thanking you
Malhaar

Hi gordon,
The approvals were firing properly in 8.8.
After upgrade to 8.81 pl 07, we added one warehouse and created one series for that.
In one of our approval we were capturing series of the invoice.
In that approval we added newly created series with or condition.
after that series related approval stopped firing.
Please help.
Thanking you
Malhaar

Approval Procedure - User Query .....!!

Hi Experts,
In our organisation we have a approval procedure applicable on sales order. There are two authorizer authorises specfic users request. Now the problem is for a specific customer order can we use a separate query to change the authorizer ??
Example : -
Approval Stage 1 : Authorizer A : User 1, User 2
Approval Stage 2 : Authorizer B : User 3, User 4
Now, User 2 requires approval of specific customer order which will authorise by Authoriser B.
Is there any way to write a query on Approval Template for that
or User 2 has to be added on both the Approval Stage
or anything else ?? Please guide.
Regards,
SK

Hi,
There is no way to write a query on Approval Template for that. User 2 has to be added on both the Approval Stage.
Thanks,
Gordon

Adding New Originator in Approval Template

Hi,
1. I initially created 5 users where when they create Sales Orders, they will have to go through the approval stage. The condition which was set is based on query. When I add additional users in the approval template to go thru this process, there's a message says 'No ratio has been defined'.
What could caused this?
2. After i add new users, do i have to reselect the query in able for them to go thru this approval process?
Appreciate your help.
Rgds,
Harith

Hi,
When you Select the "When the Following Applies" options you can view two windows below that option.
In first Window, You can view the "Choose", "Term", "Ratio", "Value" Columns. In "Choose" Column you will find Check Box. In "Terms" Column you find Condition terms (ie,. like Deviates from budget, Discount% etc). In "Ratio" column you find conditions like Greater Tha, Less than etc., In "Value" column you should give the value based on which the condition works.
When you Select the Checkbox then the corresponding Condition will be taken for Approval Procedure.
In Second Window, "Terms Based on User Queries" You will select the query you have generated for approval process.
If you are using Second Window you do not select any options in First window. You can view one of the option was selected after you have linked the query in second window.
Raja.S

Custom Approval Templates

Hi All,
Is it possible to add UDO screen, to the Documents section of Approval Templates screen. With this, I would like to add a custom approval template for my own screen / document.
For Example:
When I goto Administrator --> Approval --> Approval Templates --> Documents, I see a list of screen names, for which we can set custom Approval Templates. Can I add any other screen, which is missing here (either a SAP screen or an Add-on screen)?

I'm afraid this is not possible in current b1 system.
This is because the Approval Template background logic are designed with hardcode. This makes it not possible for the users to integrate their own documents with the b1 Approval module.
Possible workarounds are like adding own restrictions to certain document change and send an alert to the manager. However, these logics should be realized by the customer add-on itself, rather by the b1 approval module.

Approval Templates -Terms based on user query looks like cant work

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