Archiving smart mailbox not complete

I am using Mail version 3.6 on my PowerMac G4 running 10.5.8.
Archiving a smart mailbox with more than 2200 mails results in a mbox file with only slightly more than 800 mails. I haven't figured out yet what the 800 saved mails have in common, compared to the total of 2200. The smart mailbox has 2 rules, one searching for a single word in the message and another rule to include all senders in an address book mail group.
Did anyone experience something similar and what found out what the cause was?
With kind regards,
Gerard

I must admit that I was surprised as I suspect many would like to archive in this way - it may be a bug.
I have found a workaround for you.
Create a new mailbox
Highlight all items in smart box - cmd A
Copy to new mailbox - right click on highlighted mails and select new mailbox
Archive new mailbox
Drag appears to work for 3 but do a test run first.
I hope this helps

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I created a group in my address book with all my family in it. I then set up a smart mailbox with one rule ....."Sender is a member of a group then I chose family...as that is the name of the group. but none I repeat none of the e-mails from any of the people listed in that group are going into that smart mailbox?!? Am I missing something or does the "smart-mail box" have a not so smart disposition? Then again it could be the user

I tried this at home last night and got the same result you did ... a complete failure of any messages to show up.
However, just now on my work machine, it performs as expected.
The OS and all other software on both machines is completely up to date and there's very little difference in how Tiger arrived to be on both machines.
That leaves me with two suggested ideas:
1) create a new address book group and see if the problem resolves
2) create a new user account and then create address book entries and e-mail access from the new user account to see if that solves the issue. Be careful that the e-mail account in this new user doesn't remove the mail from the server when you download it or you won't be able to get it in you main user account.

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Morning.
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TIA and kind regards, Friedrich

I believe you have to delete them. Mail just archives the mailbox as it is. You can archive old stuff by creating a smart mailbox that only shows items before a certain date (one month ago, for instance), but then you'll have to delete the files yourself. I think you might be able to set something up with Automator so it will archive and then delete the files, but I'm not sure.

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I have about 10 smart mailboxes in Mail.app and sometimes when I start my day and all my mail has synced I go to check my smart mailboxes and there are a few that I have that will not show that there's any new mail, but when I actually click on the smart mailbox it will update to say that I have a few unread messages that came in from the night before. I have other smart mailboxes that do not have this issue. What could be causing this? Thanks!
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Thanks for your suggestion, it has solved my difficulty. For informational purposes I will publish my post and the solution in hopes it will assist others.
I am running Final Cut Pro 6.0.5. My Sony SR12's drive is recognized during the Log And Transfer process. The problems continue. All of the thumbnails have a grayish/brown band going right through the middle of each one. I am able to play the clip in the Log and Transfer window but as soon as I attempt to drag the clip to the media box, FCP crashes. I had this same problem with iMovie 7 and found that updating to the latest version solved the problem. In this case however, FCP 6.0.5 is the latest version. I have the same problem with Final Cut Pro Express 4.0.1 but again, not with iMovie 7.1.4. I loaded Sony’s XDCAM software as well just in case but it did not do anything to help the situation.
When I trashed the Perian component along with QuickTime preferences it did the trick. I believe it was the old version of Perian causing the conflict with Final Cut Pro’s Log and Transfer option, not the Quick Time preferences. When I installed the newest version of Perian which is 1.1.3 there didn’t seem to be any conflict and the HD clips from my Sony SR12 imported fine with no further crashes.
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Smart Mailbox not working correctly based on received date

I setup a smart mailbox with the condition:
Date Received is not in the last 1 year
I get plenty of messages where the date received was within the last year. Anyone know how to fix this problem.
Thanks in advance,
Roy

David needs to get extra points for slipping in the Princess Bride reference.
As he points out, this smart mailbox rule should exclude all messages not from THIS calendar year--2007. If you want all messages older than one year, do date received is not in the last 12 months, and it should give you what you want.
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I just created a new Smart Mailbox (I have others that work fine) and the criteria I put in was not what I needed and so I edited it. After closing out my mail and then reopening it, my Smart Mailbox had reverted to the old criteria and showed no messages again. After doing this several times, I deleted the mailbox entirely and then recreated a new one with a different name. All was working fine UNTIL I closed my mail and the next time I opened it, it had reverted to the old Name and criteria and was not giving me any mail again b/c the criteria was wrong. Can anyone help?? I am OS X - Yosemite.

David needs to get extra points for slipping in the Princess Bride reference.
As he points out, this smart mailbox rule should exclude all messages not from THIS calendar year--2007. If you want all messages older than one year, do date received is not in the last 12 months, and it should give you what you want.
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Is there a way to archive only the messages in a Smart Mailbox (alternatively, archive only selected messages).
Thank you

Why do I need to post a comment or a follow-up before I can mark a question as answered? That's silly.

Mac Mail - Can I make emails in smart mailboxes not show in my inbox?

Hi,
I am running several mail accounts on mac mail. I just set up a bunch of smart mailboxes which are working but the emails in those smart mailboxes are still showing up in my inbox? I thought the purpose if mailboxes (smart or not) was to reduce your inbox volume?
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OK sorry forum and Apple bandwidth and Storage..ha I didn't look hard enough at the forum...found my answer which is to create regular mailbox and set up a rule.
Message was edited by: davidgisme

Smart Mailboxes do not remove mail from where they are stored. They only serve to help you to organize and find spefific criteria quickly. They don't perform actions.
If you want to move messages, you could try creating mail rules to perform actions, such as moving messages. You will have to look to see if rules support the criteria you're looking for. Mail/ Account Preferences/ Rules

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Hello!
I tried to create a smart mailbox for all the mails which doesn't appear in any other smart mailbox.
I know that I can tell my smart mailbox not to look for mails who are in the inbox or the other default-boxes of the mail program.
But how can I choose a smart Mailbox instead???

Thanks, John, but the original idea isn't mine. Someone else realized that some time ago:
Re: Smart Mail Box that contains messages not in any other smart mail box

Smart Mailboxes - I use smart mailboxes on my mac pro without issue. On my iMac OS X v10.7.4 the smart mailboxes disappear when ever mail is restarted. This does not happen on my mac pro. Other functions work as intended.

The OS on my iMac is OS X v10.7.4. No issue setting up the smart mailboxes and they work fine until I restart the imac or restart the mail application. When I do this the all smart mailboxes (not folders) are gone. Can someone please point me to where I might look for resolution??

The OS on my iMac is OS X v10.7.4. No issue setting up the smart mailboxes and they work fine until I restart the imac or restart the mail application. When I do this the all smart mailboxes (not folders) are gone. Can someone please point me to where I might look for resolution??

Number of messages in Smart Mailbox

A question & some relavent thoughts:
In Mail, the number of Unread messages is shown the right of each mailbox. But what are the total number messages?   Alternatively, how many Read messages are there?
I have many folders. I am trying to create separate mailboxes for each important (to me) Sender. Then it would be possible to find out how many messages were in 1 Smart Mailbox not contained in any other Smart Mail Box by
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2. specifying conditions: From ... Does not contain ...   Sender
3. for each Sender
This would be very tedious if one receives mail from many senders. However, if
1. all senders belong to at least 1 Group,
this might be onerous but at least feasible.
If however,there were a Smart Mailbox condition:
2. Group ... Does not contain ...   Sender,
then this would feasible witnout being too onerous.
If anyone has any answers and/or suggestions, I would be very happy to receive same!
Chuck

I have had the same problem as well and could not find any way of fixing it! Also when I changed the name of the folder the message count disappeared for a while and then seemed to come back later... very bizarre.
Anyway, I may have found a solution after spending all afternoon searching the internet on macosxhints. [Link goes to the specific hint].
I would advise making a complete back-up of your ~/Library/Mail folder before trying this, though. When I did this it seemed to re-import some messages and mark them as unread for some unknown reason. However, I went through and marked them all as 'read', and I have the same number of messages in each mailbox as I did before I tried this, so I can only assume that things are the same as before.
One thing has changed, however! I no longer have a false number on the 'Flagged' messages smart mailbox! (Although if you have lots of messages marked as 'flagged' it may clear the flag - not sure).
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Smart Mailbox Question

Is there a way to make emails that go into a smart mailbox not show up in my main inbox

If your rule says Perform Action: Move message to mailbox, it should only go to the folder:
Mail must be running of course for this to happen. If it isn't, next time you launch it, contol-click the inbox and choose Apply Rules (or Option-Command-L).

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OK, this is a bit complicated to explain, but let's try.
To archive old emails, I use to create a Smart Mailbox with criteria, for example, all emails (received or sent) from 01/01/2001 to 31/12/2001.
Then I drag them in a separate mailbox, which I can archive.
As a check, I show on the mail browser the "mailbox" column.
And many mails are reported as "blank" in the Mailbox column.
Worse, when I try to open them, they appear blank, too. No headers, no contents.
But if I do a Spotlight search on the title shown in the browser, I can find the .emlx file, and open it with Text Wrangler. Text Wrangler then give me the path of the file ... which is in the adequate mailbox !! And if I open the file through the result window of Spotlight, Mail decently opens the message ...
Rebuilding the mailboxes doesn't help.
It happens with "small" years (+/- 2000 messages) as well as with "big" years (10,000 messages and above).
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Thanks in advance

Claude,
It would appear that you do need to force reindexing. Since forcing reindexing involves more than those On My Mac mailboxes, the issue of what type of accounts you use remains relevant?
To force Mail to reindex, you quit Mail, and in the Finder open Home/Library/Mail and locate the Envelope Index file (hopefully you only find one file with similar name). Drag out, or delete the Envelope Index file from the Mail folder, and then relaunch Mail, which will announce that it is ready to import mailboxes, but really will only set about to index all mailboxes.
Again, if you have anything other than POP accounts, please report that, and if you understand what you are supposed to do with the account folder for non-POP accounts?
Ernie

Mailbox cleanup could not completely remove the mailbox for user

Hello.
I have Exchange 2010SP3 2 DAG member in cluster.
Recently i have warning in app log on a second DAG member:
Mailbox cleanup could not completely remove the mailbox for user GUID.Encountered error 0xfffffae8. Should this message continue to persist for the same mailbox, it may be indicative of a problem that requires further investigation.
I read all post wich say just unmount and mount database.
I can't find any user wich have guid containted in error.
So that i need to do?
Can i use StartDAGmaintenance and reboot a server,then after reboot use StopDAGmaintenance?

Hi,
I suggest to refer to this blog to find this mailbox by GUID.
http://blogs.technet.com/b/ehlro/archive/2010/04/22/how-to-find-the-object-that-belongs-to-a-guid.aspx
Then check which database this mailbox belongs to, dismount and mount this database.
Best Regards.
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Lynn-Li
TechNet Community Support

Archiving smart mailbox not complete

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