Asset and material invoice

Hello all,
I need to place an invoice with two different kinds of items:
- Material - like food;
- Assets - like a chair;
I should mark the flag of the field "Invest.ID" so that the Assets item can be posted in an Asset Account. However, if I mark that flag, even the Material Item will be posted in the asset account and those kinds of items should be posted in the supplier account.
How can I solve this issue?
Thanks in advance,
Kind Regards,
Miguel Barbosa

Hello, Ghazy:
You can try steps as followings:
1. Create purchase order for Asset: ME21N, You should choose A as Account Assignment Category, and maintain Asset number in Account Assignment tab below.
2. Execute MIRO based on the purchase order in last step.
3. After posting the invoice, you can display the invoice, and find the Asset transfer document in Follow-on Documents.
Hope it will help.
Best Regards, Lawrence

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DMS link with Purchase order,invoices and material master

Hi, all,
Here is my ?
Can we link incoming material invoice with purchase orders for reference purpose throught DMS.
rgds,
ben

hi
you can link the objects through object link in dms.
go to tcode dc10 select the documnet type, click on define object link. click new entry and select object type as EBAN/EKPO
this way dms is link to purchase order.
thanks ,
regards,
nitin
award point if useful

Invoice verification for G/L account according to plant and material

Hello,
In MIRO I need to post a value against a G/L account, and need to connect it to a material and plant.
These fields appear in the table settings of table ACGL_ITEM, which is the table for the fields of the G/L account tab, but the lengths of these two fields are 0.
I've added the fields to the layout that I want to use in the G/L account tab, but because they have 0 length, they do not appear in the layout.
Does anyone know how I can add them to the G/L account tab, and also see them?
Thanks,
Sivan

Hi
You need to activate direct postings in the below customization
spro>MM>Logistics invoice verification>incoming invoice->Activate direct postings to GL accounts and material accounts.
Inside you need to activate both
Regards
Antony

AP invoices, assets and Project Costing

Hello:
We have a business environment where some invoices constitute a single asset. As a result we would like to avoid the overhead of creating assets and processing these assets that are comprised of a single invoice through Projects (capital projects screen).
We would like to have these invoices associated with a Project, Task, Expenditure Type, Org but instead route these invoices into mass additions instead of routing them through projects.
I belive that the Concurrent process called "Mass Additions Create Program" automatically routes any invoice that has been associated with a project directly into projects and does not allow the option of having these routed to mass additions.
My question is this. Is there any alternative here? Project Costing is forcing us to route these single invoice assets though Projects. Are there any other options or ideas or do we just have to live with this short-coming?
Many thanks,
Robert
null

I guess the only shortcoming is if you are trying to run these one line assets into a Capital Project rather than an Indirect or Contract Project. For in the case of the latter, your intended behaviour is certainly acheivable without having to resort to a workaround.
However, if you're trying to send these one line assets from AP into PA to a CAPITAL Project, as well as from AP into FA, your stuck. The system will not allow you to push to FA from AP if the line is also going to a Capital Project and the line is distributed to an Asset Clearing Account "CIP Account".
The manual is a little confusing on this point, but I am certain that for the Mass Additions Create program to pick up a line from AP and move it to FA, the line must have a CIP account designation if it is distributed to a Project. Thus, if the Project is also a Capital Project it can't be done because of the above outlined restiction.
There was a little bolt-on developed a few years back in the TeleCom vertical at Oracle which automated the creation of the Assets from within the Capital Project as telecom companies experienced similar overhead issues with having to "manually" define and move assets out of a Capital Project into FA.
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Link between invoice number and material document number

I need a way to get the list of material document numbers which correspond to a particular invoice. Is there a way to find this information? I am looking [looping] at table EKBE during a user exit in SAPMV60S but I need to restrict the entries by a range of (multiple) material document numbers.
Regards,
Davis

It looks like you're missing a piece of code.
        SELECT SINGLE * FROM BKPF WHERE BUKRS = Z_EKKO-BUKRS AND
*                                       BELNR = EKBE-BELNR AND
                                        AWKEY LIKE X_KEYFLD AND
        CHECK SY-SUBRC = 0.
The SELECT just ends at the "AND".
Should there be another line after the "AND"?
You said you had an invoice number; why can't you use that in your WHERE clause to limit what is returned from BSEG?
What field are you using for the invoice?
I had mentioned BKPF-XBLNR before, which we use to store the vendor invoice on a PO, but what you are doing sounds different. Are you referring to an invoice that you created?
I think that this might be in BSEG-REBZG, and you should be able to filter on this field.
Shouldn't such an additional filter give you what you want?
e.g.
if the invoice specification is a single value:
* Getting the Vendor Invoice header data
SELECT SINGLE * FROM bseg WHERE bukrs = z_ekko-bukrs AND
                                  belnr = bkpf-belnr AND
                                  hkont = '0000416000' AND
                                  rebzg = invoice
or, if the invoice specification is a range or list:
* Getting the Vendor Invoice header data
SELECT SINGLE * FROM bseg WHERE bukrs = z_ekko-bukrs AND
                                  belnr = bkpf-belnr AND
                                  hkont = '0000416000' AND
                                  rebzg IN s_invoice
If you are not using rebzg, then do the same against whatever field you are using.
Good luck
Brian

Asset purchasing order invoice verification error

Hi expert. I meet a problem about asset purchasing order invoice verfication. the detail as below:
1. creat the purchasing order, the account assign category is 'A'. passed
2. goods receipt.passed, the material document created.
3. infoice verification. when simulate the finance document, the debit is the vendor (no problem), but the credit is empty (it should be the asset number which selected in PO). the document error.
what can I do to solve the problem, thanks!

HI, thanks for your reply.
reference PO have been typed and balance is zero. when simulate the document, there is only the debit (vendor), no credit (asset).
this function is good yesterday. I don't know who change the configuration today, I think it must be some config change lead to this problem.

What are the precautions to be taken while archiving the POs' and Material

Hi All,
I want to archive the Purchase orders and Material documents. Is there any standard rule to follow this procedure. What are the further consequences for the consecutive documents. And how do you check the open POs' of all.
I have archived PRs' and Invoices, but these are not interlinked.
Could you please help me in this, so that I will be very much thankful to you.
Regards,
Ram

Dear Ramesh,
Go to Tcode ARCHGUIDE --> Application Specific analyses and setting --> MM -->MM_EKKO and MM_MABTEL
You can tick on the documentation and link to SAP help for all the guide and need for this archiving.
Regards,
w1n

Report for AP and AR invoices

Hi,
Is there any report specific to see the contra made for AP and AR invoices.
Also, please let me know the transaction code to clear the Vendor AR and AP contra invoice.
Please advise on the other reports , may be a list of reports available.
Regards
Amit

hi
For AP & AR reports see below links
http://www.sap-img.com/financial/useful-reports-tcode-in-sap-financial-accounting.htm
http://www.sap-img.com/financial/some-important-tcodes-for-fi-gl-ar-ap-asset.htm
nagesh

Table for open Purchase order and pending invoices for vendors

Hi,
Are there any table to know open Purchase orders and pending invoices for vendors.
Quick response will be appreciated.
Thanks & Regards

hi,
Purchase Order:
S011:(PURCH: Purch. Group Statistics)
Statistics (SSOUR)
Version (VRSIO)
Month (SPMON)
Day (SPTAG)
Week (SPWOC)
Posting Period (SPBUP)
Purchasing Org (EKORG)
Purchasing Group (EKGRP)
Vendor No (LIFNR)
S012: (PURCHIS: Purchasing Statistics)
Statistics (SSOUR)
Version (VRSIO)
Month (SPMON)
Day (SPTAG)
Week (SPWOC)
Posting Period (SPBUP)
Purchasing Org (EKORG)
Purchasing Group (EKGRP)
Material No (MATNR)
Plant (WERKS)
Info Record Category (ESOKZ)
Material Group (MATKL)
Info Record (INFNR)
Country (LAND1)
EINE: (Purchasing Info Record: Purchasing
Organization Data)
Info Record (INFNR)
Purchasing Org (EKORG)
Info Record Type (ESOKZ)
Plant (WEKS)
EKET: (Delivery Schedules)
Purchasing Doc (EBELN)
Item (EBELP)
Delivery Schedule (ETENR)
EKPO: (Purchasing Document Item)
Purchasing Doc (EBELN)
Item (EBELP)
EKKN: (Account Assignment in Purchasing
Document)
Purchasing Doc (EBELN)
Item (EBELP)
Account Assignment (ZEKKN)
EKKO: (Purchasing Document Header)
Purchasing Doc (EBELN)
EORD: (Purchasing Source List)
Material No (MATNR)
Plant (WERKS)
Source List No (ZEORD)
thx,
Ganpat

Link b/w item category and material group

Hi All,
Is there any link between item category and material group.
Regards
Pavan

Hi Pavan,
Item Category
Item Category is a control field that allows the PR to follow the correct path for the correct path for that category of PR. The SAP system is delivered with a set of item categories
Blank -Standard
K- Consignment
L- Sub Contracting
S- Third Party
D- Service
U- Stock Transfer
Selecting an item category allow the display of certain fields and not others
For Ex: If PR item has an item category K for conignment then invoice receipts will not be allowed
Material Group
Material group is a method of grouping of similar materials.It is defined either by using classification or by configuration. It is important not only for seracing the materials but also in other areas of purchasing
A purchace inforecord can be created with out a material number but must require materail group and vendor
Material group is configured through Tcode WG21
And i do not find any link between them
I hope this gave you the clarity
In case of any more information required do get back
If found helpful reward accordingly
Thanks & Regards
Pavan

"Material Invoice Cycle- field" in the Invoice tab of the Purchase Order?

Hi,
Does somebody has a clue on the field "Material Invoice Cycle- field" in the Invoice tab of the Purchase Order?
What are the functions, dependencies and the scenarion one can use this field.
Regards

Hi
Here in Is-oil we have invoice cyles. Provisional invoice, Final invoice, interested invoice, settlement invoice etc..
So in sales at first provisional invoice has been created than the final invoice based on the Provisional invoice.. and further invoices like interest invoice & settlement invoice ..
So here we are using 4 invoice cycle.. hence you have to define in the Spro-->industry solution -->oil & gas > cross component application>maintain the invoice cycle numbers... 4
And this data has to be used in Condition type
Spro--> industry solution -->oil & gas > cross component application> MM split invoice -->Enter the data in additional invoice .
These is the function of Material invoice cycle field...
Thanks and regards
Raja

Table name and field name for accounting and material document in MM

Hi
Table name and field name for accounting and material document in MM
how can we diffreentiate the accounting document in MIGO and MIRO ?

Hi,
For Goods reciept documents you can search from the tables MKPF-Header: Material Document and MSEG-Document Segment: Material,
and for Invoice documents you can search in tables BKPF-Accounting Document Header and BSEG-Accounting Document Segment.
For differentiating the Accounting documents in MIRO and MIGO based on posting key and document types for GRN -document key is -WE and for MIRO document is -RE.......
Hope this may help you.....................

Activating Direct Posting to G/L Accounts and Material Accounts

Hi,
Can anyone plz tell me with some examples ,what is the relevance of this ,'Activating Direct Posting to G/L Accounts and Material Accounts'.
Link for this is as below :
spro/Materials Management/ Logistics Invoice Verification / Incoming Invoices / Activate Direct Posting to G/L Accounts and Material Accounts
Whether normally everyone will use this or not ?
regards,

Sandeep
In Logistics Invoice Verification, you can also post invoices that do not refer to a purchase order or a delivery. A typical example of this is a bill for expenses.
As in the case of an invoice with a reference, you first need to enter the header data and the vendor information.
In contrast to invoices with a reference, the system does not display any proposed values for the invoice items, since it cannot determine any purchase order items and posted goods receipts for this invoice. As a result, the system does not know which accounts are affected by the offsetting entry for the vendor line item. Therefore, you must specify which accounts the amounts are to be posted to. The SAP System provides the following options:
Posting to a G/L account
You post to G/L accounts if you, for example, want to settle small amounts for freight costs and similar items and do not want to add these to the material accounts or cost accounts for the invoice items.
Posting to a material account
You post to material accounts, if you, for example, want to debit or credit a material without using a purchase order reference
You can also combine these options by generating the relevant posting lines one after the other, or by generating lines with reference to a purchase order.
When you enter an invoice without a reference, you may find that a vendor has not been created in the system. You can post this invoice to a one-time account.
You can have activated this functionality if you want to post directly to GL account and material.
Hope this clarifies
Thanks & Regards,
Sridhar

Activate Direct Posting to G/L Accounts and Material Accounts

under configuration if we tick on "Activate Direct Posting to G/L Accounts and Material Accounts"
then what would be the impact?
Thanks & Regards
Nitin Gupta

Hi
When u tick "direct posting the material" material tab will be available in MIRO screen ( along with PO reference )
here u can post invoices w/o reference to PO directly material account
Check info Given by SAP
If you have activated posting to material accounts in Customizing, you can enter invoice lines without a PO reference on the Material tab page. These lines are then posted to the given material when you post the invoice
When posting directly to a material, no posting is made to a GR/IR clearing account. The system posts manually entered material lines directly to the stock account or a price difference account, depending on price control and stock coverage
Vishal...

PO with both service and material

Dear all
Can anyone give a structure of PO which invoves both Service and Material component and both are inseperable.
Service tax is applicable on service portion and VAT is applicable on material.
Thanks in advance

hi,
As per your requirement create PO with 2 line items
Line Item 10 for service : item cat D, a/assignment K , material group etc
select service master or text (at service details tab in item level)
select relevant tax code with service tax. (invoice tab)
line item 20
here enter material master, price, plant etc.
select appropriate tax code with VAT ( invoice tab)
save
say PO created 4500018024
Now When you receive the service perform service entry sheet (ML81N) for 4500018024 item 10
accept and save
When you receive the material perform MIGO for 4500018024 item 20
finally when you got the invoice
Perform MIRO against PO no ( no need to enter item ) and select Goods/Service items
It will select both line item simulate and post
and if you want to Perform MIRO separately then
in MIRO enter 4500018024 item 10
and then 4500018024 item 20.
that's it

Asset and material invoice

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