Auto Deletion of Purchase Orders

Hello
Is anyone aware if there is a process available for auto delettion of purchase orders which have not been goods receipted within a given time frame
Cheers
Prakash

Hi,
As far as I know, there is no automatic report for deletion of purchase orders. Document deletion should be done manually, since it requires the user acknowledgment.
Kind regards,
Ricardo

Similar Messages

Auto creation of purchase orders in background

Hi,
Can anyone help me with auto creation of purchase orders in background while saving production order as in standard sap only purchase requisition is getting created.

Hi,
Yes according to standar SAP only requisitions get created while saving production order ..........if you want to have Purchase order also to be created you can approch this way...
1.     use exit PPCO0001
2.     fm EXIT_SAPLCOBT_001
create a background job id in SM36 .....call the methof for external event triggering
CALL METHOD cl_batch_event=>raise
    EXPORTING
      i_eventid                      = 'ZME59'
      I_EVENTPARM                     = V_MANDT
    EXCEPTIONS
      excpt_raise_failed             = 1
      excpt_server_accepts_no_events = 2
      excpt_raise_forbidden          = 3
      excpt_unknown_event            = 4
      excpt_no_authority             = 5
      OTHERS                         = 6.
Thanks,
Shailaja Ainala.

Deletion of purchase order condition type

hi gurus.
the situation is that-
the user has created a purchase order with some condition type ( freigts).and then he done the migo automatically material document generated with (gr document &
delivary cost document as po history).now the user realise that there should not be any freight so he canceal the material document.now when he want to delete the condition type the system did not allow him to do so.is this sap standard error or it's happening due to customisation.i am in ecc5.0 and ecc6.0
please help me out.
regards,atanu

Hi,
Unfortunately this type of issue don't get resolved even if after you cancel the material document . Experts can comment on this .
Either you create a fresh PO or make changes in MIRO level.
Thanks
Dipak

Deletion of Purchase Order from Version

Hi,
I want to delete a resource at a factory. I have deleted all planning data related to this resource from live version 000 and Copied version.
When I try to delele resource from the model it gives a message " Res. F313_HAND_RESO, plng ver. ALT_TEST21 has assignments in liveCache - action not possible", which indicates that the resource is still being used in a Purchase Order (PchOrd) which exists in a copied version.
If I use /sapapo/rlcdel to delete these PchOrd from version, message is displayed "No orders exist in LiveCache". I even tried to delete these PchOrd using transaction "/SAPAPO/SDORDER_DEL" (ATP: (SD) - Delete Orders from the Database), but even this program is unable to delete this PchOrd.
Can one of you throw light as to how i can go about deleting this PchOrd from version?
Thanks for your help in advance
Regards
Amod

Try report /SAPAPO/DELETE_PP_ORDER giving the appropriate version and select checkbox Products Planned Externally.
Please note if PO is in active version then this report can not delete it.
In that case you need to deactivate the appripriate Integration Model, run delta Report which should propose delete of the PO in APO.
Hope this helps,
somnath

How to delete a purchase order from the database

I thought that I was in development machine but I was wrong., I have created a purchase order that I would like to delete from the database.
Thanks in advance.

>
Amarnath Reddy Gurappa wrote:
> Hi ,
>
> I would suggest you to put the deletion mark and save the PO .
>
> IF you really want to delete the po in the database then go to the table ekko and
> ekpo and delete them ,but for this you should have access to se16n and
> &sap_edit
PLEASE, do not recommend such, because it is a wrong approach.
a purchase order has certainly more entries than jsut in table EKKO, and EKPO. you can check in DB15 how many tables belong to the object MM_EKKO. If you delete jsut entries from EKKO and EKPO, then you create inconsistencies.
SE16N and &sap_edit, is not anymore possible having current patches installed. SAP revoked this option, because people like you spread this thru the internet and this is causing security issues.
A phyiscal deletion should only be done via archiving, this is the standard process.
If you entered something in error, then set the deletion indicator, everybody can do mistakes, but deleting it with irregular options from the database is certainly a much bigger error.

Deletion of Purchase order Via BAPI

I want to delete a already created Purchase Order using a function module.
Please guide.

Hi
Use BBP_PO_DELETE Function delete Purchase order.
if you have more than one, then loop at table and call this function module to delete all PO's.
or use BAPI_PO_DELETE_HISTORY
Reward points if useful..
Regards
Nilesh

BAPI used to delete the Purchase Order

Hi All,
I need to create a report by which we need to delete the selected purchase order.
Kindly suggest me the BAPI which I should use for the same.
Thanks,
Sandy.

Hi,
Purchase orders cannot be deleted, but you can flag individual line items for deletion. BAPI_PO_CHANGE should do what you want.
MJ

Unable to Delete PO (Purchase Order) due to changed Invoiced value. Helppp.

If you create a service entry sheet, process the service entry
approval,post an invoice for an amount greater than the Service entry
then, cancel
the entry sheet and add a new service specification (i.e. same entry
sheet), the following problem occur:
1. You can no longer cancel the invoice if the services of the entry
sheet are deleted.
2. After changing the entry sheet and renewed acceptance of services
performed, a posting takes place where the value differs from the
value of the entry sheet.
Steps to Reproduce:
1. Create a Service Purchase Order of $2,000.00
2. Create a Service Entry against the Purchase Order for $2,000.00
3. Approve Service Entry against the Purchase Order for $2,000.00
a/c postings Dr Expense $2,000.00
                     Cr GR/IR $2,000.00
4. Create an Invoice against the Service Purchase Order for $5,000.00
a/c postings Dr Expense $3,000.00
                    Dr GR/IR $2,000.00
                    Cr Vendor $5,000.00
5. Revoke the Service Entry
a/c postings Dr GR/IR $5,000.00
                    Cr Expense $5,000.00
I am expecting the Reversal of the Service Entry figure is $2,000.00, but instead, the Reversal of the Service Entry figure is $5,000.00. Why is that so? I need to be able to Reverse/Delete the PO.

If you create a service entry sheet, process the service entry
approval,post an invoice for an amount greater than the Service entry
then, cancel
the entry sheet and add a new service specification (i.e. same entry
sheet), the following problem occur:
1. You can no longer cancel the invoice if the services of the entry
sheet are deleted.
2. After changing the entry sheet and renewed acceptance of services
performed, a posting takes place where the value differs from the
value of the entry sheet.
Steps to Reproduce:
1. Create a Service Purchase Order of $2,675.00
2. Create a Service Entry against the Purchase Order for $2,675.00
3. Approve Service Entry against the Purchase Order for $2,675.00
a/c postings Dr Expense $2,675.00
                     Cr GR/IR $2,675.00
4. Create an Invoice against the Service Purchase Order for $6,452.50
a/c postings Dr Expense $3,777.50
                    Dr GR/IR $2,675.00
                    Cr Vendor $6,452.50
5. Create Credit Memo $1,537.00
6. Revoke the Service Entry against the Purchase Order for $2,675.00
I am expecting the Reversal of the Service Entry figure is $2,675.00, but instead, the Reversal of the Service Entry figure is $1,537.00. Why is that so? I need to be able to Reverse/Delete the PO. Please help...
Thank you.

Item Deletion in Purchase order(IDOC)

Hi all,
I need to generate idoc for deleting the line item in purchase order,im able to create and change,if i go for deletion,the change indicator in CDHDR table is showing U(change) only not D(delete).
valuable inputs will be rewarded....

Deletion functionality never work for WGSREQ since it has several design errors in source code of FM VWWS_STORD_DISPATCHER and VWWS_STORD_DELETE_DOCUMENT. I hope that SAP will do correction soon.

PO item was deleted from purchase order but it is visible in MD04

Hi all,
I have deleted the PO item form the purchase order but after saving also , it is visible in the MD04, i just want to remove form the MD04 as sub req .
What could be the reason?
Thanks in advance
Regards
Prasad

Dear,
Please check: http://sapfans.com/forums/viewtopic.php?f=9&t=312950&start=0&st=0&sk=t&sd=a
Subreq in MD04
How to Delete SubReq , DepReq , OrdRes in MD04
AND MOST IMPORTANTLY SEARCH FOR RELATED OSS NOTES ALSO...
Regards,
Syed Hussain.

Budget exceeded error while deleting CAPEX Purchase order

Hello All,
We've created purchase order with WBS element for some materials & account assgn P. This however needs to now be deleted as there has been mistake in th PO.
But while trying to delete the PO the system gives an error message " WBS element XXXX.XXX.. budget exceeded"
I've tried deleting the PR first and then the PO which works fine, BUT we are not able to create another PO as the error of Budget exceeded is seen here as well.
Please advice on how to delete the PO.
Regards,
ManojR

Hi,
Please read note 178837 which gives information on how to check the real assigned value.
I would like you to run report ZKAOIDE0 from Note 100409 to remove
the data which is not linked to a valid purchase order or requisition.
After running the report then run transaction CJEN to reconstruct the
project. Then run report RKANBU01 after completing the reconstruction.
The problem is probably that a purchase order has the deletion indicator set but it still appears in table COOI.
I hope this helps!.
Best Regards,
Arminda Jack

Deletion of Purchase order iems brings back the requirement to sourcing

Hi,
A purchase order is created from sourcing cockpit. When the PO item is deleted, the requirement is appearing back in sourcing cockpit.
I understand it as a standard functionality.
Can I know where I can verify my understanding in SAP HELP?
Vasu

Hi Vasudevarao,
I don't know if we have it fully documented in the SAP help yet, however I can assure you your assumption is correct, this is the desired outcome.
There might be various reasons to delete a PO. But that does not automatically make the requirement invalid, the deleted PO was based on.
If this was helpful please reward points. If not, please let me know anyway.
Thank you and best regards,
Andreas

Batch deletion flag - Purchase order

Dear all,
even if I set in batch master the deletion flag at a plant level (MCHA-LVORM) I can create a Purchase order. No message are displayed (warning or error).
Only when I post the good receipt, an error message occurs (M7 144).
How can I prevent to use a deleted batch in PO?
Thanks
Marco

Hi,
mark the deletion or restrict batch for flag in MSC2N, after that change the mesage type M7 144
in OPK9 also check your valuation area.
Regards
Raj.

Auto GR for Purchase order for ext.operation with operation confirmation

Can somebody thow a light on the issue encountered. Need to do the auto goods receipt for the purchase order for external operation with the external operation confirmation in the production order.
Any help is highly appreciated!

Not possible in standard system.

Auto creation of Purchase order by heuristic

Hello Experts,
In my project, Heuristic is creating "Purchase orders" automatically, which should have been created by planners only.
Sometimes, it creates it without even creating "Purchase requisitions" and sometimes with PurReq.
Has any one faced similar kind of issue earlier ?
Thanks.

Hi Pratiksha,
SNP Heuristics cannot create Purchase orders. It can only create purchase requisitions, or planned orders (in case of production).
Unless you are using Deployment or TLB and convert the Purchase Requisition to Purchase Order with the same, you should not be getting Purchase Orders from APO. (Assuming you don't use PPDS - I don't know much about PPDS aspect)
If the supply is not sufficient to meet the demand, then Heuristics would create the receipts to meet the demand as per your settings. This is the expected behaviour.
Could you please explain if you have a different expectation of the behaviour?
For whatever Purchase requisitions/Purchase Orders you have the doubt that they are created by APO, go to ME23N in R/3 and see in the changes from the menu path Environment-> Header changes (or item changes). This could give you some information.
Also, for purchase Order the header itself gives information on who created the PO.
For purchase requisition, you could select an item and click on the tab "contact person" to find out who created the PReq.
This could help you in cross-checking whether the PO/Preq was indeed created by APO or by someone in R/3 itself.
Thanks - Pawan

Auto Deletion of Purchase Orders

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