Auto Forward Work items

Hi,
I would like to know do we have this in standard functionality
Leave Request.
When manager is going on vacation ,the manager will assign the user id in UWL inbox to whom all or leave request work items should be forwarded for time interval eg 10 days /end date.
Can anyone faced this same kind of requirement.
IF this is possible in standard ,how authorization should be handled when it is automatically forwarded to another user.
Thanks,
Nachy

Hi Nachy,
For this you have to actiivate the sustitution for that particular user.
Say user A --> substitute (User B).
Once the substitution is activated, you can verify the same in HRUS_D2 table.
Thnaks and egards,
Swaminathan

Similar Messages

Forwarding work item

Hi Forum,
When we forward a workitem from Inbox of an approver..
1)Which BADI is trigered?
I tried puting a break point in workflow BADI but it is not trigered when i pushed the Send button.
2)Are any mails trigered?
Regards,
Anubhav

HI,
To the best of my knowledge , there is no Specific BADI for forwarding Work Item.
But inorder to allow forwarding the Work item, Purchasing Org structure (PPOSA_BBP) , Flag:FORWARD Work Item attribute need to be set.
Regards,
Kalandi

How to handle the situation to forward work item manually?

Hi All,
In my workflow -
For agent determination I have some custom logic to determine agents. If custom logic donu2019t return any agents then the requirement is work item needs to send back to workflow initiator.
My issue-
When no agent determines
1.Work item needs to send back to workflow initiator - and he should not able to Approve or Reject work item - He Can only forward work item to any other person manually (he determines to whom it should forward).
2. After manually forwarding the work item it is normal process 2 level of approval from that point .
Please let me know for the first item how to handle the situation?
I have developed 2 section - one goes with regular agent determination -
and the other one when no agent determines then I am assigning back to workflow initiator. Now I want to handle that - initiator should not accept or reject and he can only forward to someone. How to develop this?
Please let me know your thoughts.
Thanks in advance.
Rajesh,

Hi All,
Thanks for the answers.. sorry for late replay.. requirement was not confirmed.
1. As I described in my question
After my custom conditions.. I have to send workitem back to initator ( Now initiator forwards the work item to someone else ( need to restrict users based on role - )..
While doing this process initiator should not have access to approve or reject he should only forward the workitem.
After forwarding the work item -this person should have approve or reject options.
My question is not answered..
1. As Vijay told..
Dont give Approve and Reject Options and in Description u specify like
If I dont provide approve/reject when I am sending the work item to initiator - After initiator forwarding this work item - how do we the other approver will get options Approve and Reject?
2. AS -surjith kumar
If your Using the Rule or Expression you have to restrict via coding - This will solve one of my problem -
How I can restict users with role based?
My problem is not solved.. Initiator should not have access to approve but He should only forward the work item...
Please let me know...

SWIA -- Forwarding option is grayed out... can not forward Work Item

Hi,
When I use SWIA to forward one Work Item to another user, that option is grayed out there.
While another use with same access is getting this option for the same work item.
Any user specific setting preventing this?
DA

Usually when you try to forward an already forwarded item then the option is greyed out. Which is why one user can forward it and another cannot.

Forward work item that has been completed

Can I know if there is anyway that I can forward the work item to someone even though the transaction has already completed?
Also I would like to know if I can forward the work item to someone when it's not in a dialog step?

Hello Shreya,
You can forward the workitem from the transaction code SWIA.
You can also forward the non-dialog work item too from the same transaction code.
Regards,
S.Suresh
Edited by: Suresh Subramanian on Jun 17, 2010 10:33 AM

Forwarding Work item in GP

Hi All
Is there any way to forward the work item in GP using GP administration.?
I want to assign one action from one user to another user. Is it possible in GP administration?
Please give some input
regards
Sajith P

Hi
This has been solved my self.
Thanks
Sajith

Catching a forwarded work item in workflow.

We have a workflow with an escalation loop. An e-mail is sent every 5 days until a work item is finally completed. However if that work item is forwarded, the original owner is still notified.
Is it possible to catch that a work item was forwarded and trigger a modification of the container so the forwarded approvers are notified?

Hi
Assuming that email is sent from the Escalation Outcome of the Decision Item, here is what you need to do to get the work item of the Escalated Item.
Create a container element f=to hold that Workitem.
From the decision step to the workflow binding pass the workitem (you will have a workitem object in the step / task container, expand that and get the ID) -> Pass to that local variable of the workflow
In the escalation branch, create an activity step, pass this workitem to a method
In the method, call SAP_WAPI_GET_WI_AGENTS, pass them back to workflow (APPEND to the existing notification agent list).
regards,
Modak

Auto Refresh work items in POWL iview

Hi Experts,
We are using EP 7.3 and ECC 6.0 EHP 5. MSS add-on 1.0
We are using MSS Inbox as POWL.
When we processed any work item in Inbox, the same work item still appearing (after approve) in inbox. When we click on "Refresh" link the approved work item is disappearing. Every time click on "Refresh" link is difficult.
Link to refresh work task items is available but user requires this to be done automatically upon processing of an item.
Advance Thanks.
Regards,
Srinivasu.Y

Hi Siddharth,
I appreciate your help. I checked POWL configuration SPRO-->Cross-Application Components --> Processes and Tools for Enterprise Applications --> Inbox --> Define Tasks and Actions --> Create or Change Actions
here refresh type is empty.
I Changed Refresh type to "OPTIMISTIC".
changes are reflected in table IBO_C_WF_ACC
Not in table IBO_C_WF_ACS
do i need to change the Refresh type in Standard table IBO_C_WF_ACS also?
issue is not fixed after changed in Refresh type also. please let me know if i missed any step?
Issue: Manager approving Travel request in MSS inbox using POWL. when Manager clickes Task new window will open to approve/Reject. when he approved, the work item is not refreshed until click on "Refresh" link in POWL inbox.
Regards,
Srinivasu. Y

Auto-open work item

Hi!
I'am a beginner at AL BPM and I have a basic question about working with work items.
I'm trying to design a process model where on the first step end-user should fill a request form. So my process model has a global creation activity that creates a process instanse and the first interactive activity is "Create request". Within this interactive activity end-user fills and submits a request form.
When user starts the process in the Workspace a new task "Create request" appears in his Work Items pane. To execute the task user must click the task. Fron the point of view of end-user it would be more comfortable if the request form opens when he starts the process.
Is it possible to open the first task automatically after starting the process without any manual operations?
p.s. Possbly I could add an appropriate screenflow to a global creation activity, but in this case I have no opportunity to specify parameters to a global activity in simulation model. It is critical to evaluate the "Create Request" activity within simulation, that's why I've added an interactive activity "Create Request".
Thank you in advance.

(sorry - I did not see that Ruben had also posted an answer)
Hi,
Yes, you can have the same participant automatically invoke the screenflow for the next Interactive activity without going back to the Inbox. One caveat to doing this - if you make this change, it effects every participant using the Workspace. Some end users may not like this functionality.
The "workspace.properties" file in the <Studio or Enterprise home directory>\webapps\workspace\WEB-INF directory has a "fuego.workspace.execution.performNextActivity" property. The default for this is false. If you change this to true, the currently logged on participant will continue to execute Interactive activity screenflows for a work item instance without having to click the Inbox.
For this to work, the participant would just need to be authorized to perform the activities (assigned to the roles) that the work item instance flows through. Once the instance reaches an Interactive activity in a role that the participant is not assigned, they no longer would automatically invoke the Interactive activity screenflows.
Hope this helps,
Dan
Edited by: Daniel Atwood on Sep 21, 2009 11:45 AM

Auto forward SAPmail items to external mail

Hi all,
There is currently a program RSWUWFML/ RSWUWFML2 that enables workflow items in the mail box of a user to be forwarded to his external email address.
I would like to check if there is a corresponding program/ function module that performs the same function for other mails in the SAP inbox.
Any suggestions/ recommendations will be greatly appreciated.
Cheers,
Daniel

Hi
check this FM
/MRSS/DPR_SEND_MAILS
/SAPSLL/EXTERNAL_MAIL_SEND

Forward Work Item And Restart Workflow

My problem is that:
Requester: John
Manager: Peter
John shops a SC. when the workitem comes in Peter´s Inbox, he decided to Forward this Shopping Cart to Jonh again.
In this moment Peter can change the shopping cart and he has the button "Save".
When he saves, the SC is automatically approved!!!!! I would like that when the shopping cart back to John the workflow must restart... It is possible?
Thanks!

System checks workflow start condition. You can search information in the <a href="http://help.sap.com">http://help.sap.com</a> .
<a href="http://help.sap.com/saphelp_srm50/helpdata/en/37/830b3b7e7ef74de10000000a114084/frameset.htm">http://help.sap.com/saphelp_srm50/helpdata/en/37/830b3b7e7ef74de10000000a114084/frameset.htm</a>
Regards,
Masa

Forward Work Item

How I can restrict the users that the shopping cart can be forward to?
Thanks !

My problem is that:
Requester: John
Manager: Peter
John shops a SC. when the workitem comes in Peter´s Inbox, he decided to Forward this Shopping Cart to Jonh again.
In this moment Peter can change the shopping cart and he has the button "Save".
When he saves, the SC is automatically approved!!!!! I would like that when the shopping cart back to John the workflow must restart... It is possible?
Thanks!

Work Item forwarding problem

Hi All,
Right now we have a interesting workflow problem. we applied support pack in the month of September after that forwarded work items are getting disppered from the users inbox
If user A forwarded the work item to User B he is getting it, But it is getting disappered after midnight, It is happening to all the forwarded work items. It didn't happen before the support pack
If anyone come across the problem please tell me what to do?
Thanks in advance,
Rishik.

Hi all,
I have same problem. I think there is Job in the background which doing such a refresh and the forwarded work items can't be seen in the inbox. even when I try to refresh the organizational environment or call swu_obuf the work items are still disappeared.
have you already found a successful solution for this problem?
many thx!

Forwarding 'Wait Step'work items using SWIA

Hi,
I need to forward work items of one user A to another user B urgently, using SWIA.
The work items are in executed state. This is after a fork step in the workflow, where the executed work item is one branch of the fork.
As these items are executed, we will have to forward the work items that are in ready state.
The work item for the other branch of the fork is in ready state. However this is a wait step, and hence I am not able to forward this item.
Kindly advise as to how should I forward these items.
Best Regards,
Smruthi.

Hi Smruthi,
Dont confuse with the wait for events and dialog work item. There is no direct link between the wait for events and the work item.
Only dialog work items needs the user action and dialog work item's only can be forwarded to other user's.
For this, the work item should have the status of 'Ready'. If the work item has the status 'In process' that means, the user opened the work item and still he didnt take ant action on it.
In this case, using SWIA you can manually change the status as 'Ready' and then you can forward the work item to the other user's.
To forward the work item use the function module 'SAP_WAPI_FORWARD_WORKITEM' or use the SWIA transaction.
Thanks,
Viji.

Authorization to disable SAP Inbox Forward function for specific Work Items

Hi.
I recently solved a case for a customer of mine regarding authorizations for work items. They have several workflows running, but for this specific custom developed workflow, users should not be allowed to use the SAP Inbox Forward button.
I started by creating a new task classification (Z_FW) which I implemented on the workflow tasks where the forward functionality should be disabled. Now for test purposes I created a dummy user which I initially gave only authorization to the tcode SBWP, then I manually added the authorization object S_WF_WI.
For this entry I allowed all activities for work item type W and F for classification 1, 2, 3 and NO_CLASS (SAP Standard classification).
Now to my understanding this would give the test user authorization to perform all activities on Work Items and Workflows which are classified with one of the above, but also prevent me from doing anything with Workflows and Work Items with classification Z_FW.
However, to my surprise everything seems to work perfectly with just this entry. I am able to execute and forward work items with the standard classification, while I am able to execute, but not forward, work items with classification Z_FW.
My intention was to add another entry for authorization object S_WF_WI, for classification Z_FW with all activities except forwarding. But when I tried that, the only change was that forwarding was enabled for the work items with classification Z_FW, which I didnu2019t want.
Now can anyone explain to me why this is working? I am not too familiar with SAP Authorization as my area is mainly ABAP and WF, but his just does not seem logical.
Hoping someone can give me an explanation....
Thanks

Does the standard function not do what you want?
Task -> Additional data -> Agent Assignemt -> Maintain -> Attributes -> Forwarding not allowed.

Auto Forward Work items

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