Auto forward SAPmail items to external mail
Hi all,
There is currently a program RSWUWFML/ RSWUWFML2 that enables workflow items in the mail box of a user to be forwarded to his external email address.
I would like to check if there is a corresponding program/ function module that performs the same function for other mails in the SAP inbox.
Any suggestions/ recommendations will be greatly appreciated.
Cheers,
Daniel
Hi
check this FM
/MRSS/DPR_SEND_MAILS
/SAPSLL/EXTERNAL_MAIL_SEND
Similar Messages
-
Can we send work item to external mails like yahoo or gmail?
Hi,
Is it possible to send work items to external mails like yahoo or gmail? In such case, how does work item execute?
SSHi,
This is possible by using Extended notification .
For Extended Notification, you can look the following blog,
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
Reward for useful answer.
Richard A -
Hi,
I would like to know do we have this in standard functionality
Leave Request.
When manager is going on vacation ,the manager will assign the user id in UWL inbox to whom all or leave request work items should be forwarded for time interval eg 10 days /end date.
Can anyone faced this same kind of requirement.
IF this is possible in standard ,how authorization should be handled when it is automatically forwarded to another user.
Thanks,
NachyHi Nachy,
For this you have to actiivate the sustitution for that particular user.
Say user A --> substitute (User B).
Once the substitution is activated, you can verify the same in HRUS_D2 table.
Thnaks and egards,
Swaminathan -
External Mail Send after forwarding an item in SBWP
Hi ,
My requirement is that there is a Requistion workflow which send a notification in SBWP
to the first approver and tthen to second approver when first one approves the requistion.At
each step a workflow sends a mail to each approveralso.
Sometimes the requisition is forwarded from one user to another from SBWP, and no mail
is send if it is done from SBWP.
Since i am new to workflow , please provide some way by which we can send an external
mail whenever an item is forwarded from SBWP.
ThanksHello,
"It seems you want to send work item to both SBWP and external mail box.
To accomplish the same, go to SO16 transaction code.Under the tab Mail sy.grp, choose the radio button "Send to home addresses of users".
That's all.You are done."
The question is about sending mails, not work items.
Setting SO16 by itself does nothing.
Setting SO16 is just one part of getting mails sent to a SAP user to be sent on to an external address.
regards
Rick Bakker
hanabi technology -
Send notification to external mail id when work item reach users inbox
hi all ,
i would like to know wat are all the settings required for sending an external mail when a user recieves a work item. i think it can be done by running the program rswuwfml .but wat are all the settings required to be done before running the program .....
Useful answers will be rewarded.......What the??!!!! I totally missed this before and actually found it quite acidentally....
>Yep true! Totally agree with Kjtetil, it adds to an already noisy forum and I am >afraid if others start aping it will be brought down on level with the XYZ forum. >And we don't want that!
>Anyone volunteering to have the 'M' flag?
Though I cannot comprehend what you are trying to get at or say I will, attempt to set the record straight.
Yes I have said that on another thread. I am not asking for points anywhere, I am happy to receive and happier to solve someone's problem.
The issue with this thread is the author obviously has not bothered to do any investigation. I am not for spoon feeding just for the sake of some points, I am willing to help those who do some bit from their end as well who encounter a genuine stumbling block.
My reference to "reward" was with a bit of sarcasm, if you know what that means. -
How to send sapmails to external mail systems
Hi,
how to send sapmails to external mail systems....
like if we want to mail a purchase order from SAP System to *@yahaoo.com or @.com.
TY.hi manish,
u can do it.
chk this .
chk this code
DATA: objpack LIKE sopcklsti1 OCCURS 2 WITH HEADER LINE.
DATA: objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE.
DATA: objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE.
DATA: objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE.
DATA: reclist LIKE somlreci1 OCCURS 5 WITH HEADER LINE.
DATA: doc_chng LIKE sodocchgi1.
*& Form f_send_mail
text
--> p1 text
<-- p2 text
FORM f_send_mail .
*store the vendor name, vendor email id , employee name and employee
*email id in the internal table int_crb
Creation of the document to be sent
CLEAR doc_chng.
REFRESH objpack.
REFRESH objhead.
REFRESH reclist.
REFRESH objtxt.
File Name
doc_chng-obj_name = 'SHIPMENT'.
Mail Subject
CONCATENATE 'Shipment Document No.' int_crb_mail-shipdocnum
'Cleared.'
INTO doc_chng-obj_descr SEPARATED BY ' '.
Mail Contents
objtxt-line = 'Hi,'.
APPEND objtxt.
objtxt-line = ' '.
APPEND objtxt.
CONCATENATE 'Shipment Document Number ' int_crb_mail-shipdocnum
' cleared for move.' INTO objtxt-line SEPARATED BY ' '.
APPEND objtxt.
objtxt-line = ' '.
APPEND objtxt.
CLEAR objtxt.
objtxt-line = 'Regards '.
APPEND objtxt.
objtxt-line = ' '.
APPEND objtxt.
objtxt-line = 'SAP '.
APPEND objtxt.
CLEAR objtxt.
APPEND objtxt.
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
doc_chng-doc_size = ( tab_lines - 1 ) * 255 + STRLEN(
objtxt ).
Creation of the entry for the compressed document
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'RAW'.
APPEND objpack.
Completing the recipient list
target recipent
CLEAR reclist.
reclist-receiver = int_crb_mail-empperid. "employee email ID
"wf_empperid.
reclist-express = 'X'.
reclist-rec_type = 'U'.
APPEND reclist.
copy recipents
CLEAR reclist.
reclist-receiver = int_crb_mail-smtp_addr."vendor email id
reclist-express = 'X'.
reclist-rec_type = 'U'.
reclist-copy = 'X'.
APPEND reclist.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = doc_chng
TABLES
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
receivers = reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
operation_no_authorization = 4
OTHERS = 99.
COMMIT WORK.
SUBMIT rsconn01
WITH mode = 'INT'
WITH output = ' '
AND RETURN.
ENDFORM. " f_send_mail
for any clarifiaction pls mail me.
pls reward points, if this helped u.
regards,
anversha.
[email protected] -
Unable to auto forward mail with encryption
Hi,
I'm currently testing mail exchange with encryption. I have setup two accounts with a comodo class 1 free email certificate. In Outlook 2013, the checkbox for "encrypt contents and attachments for outgoing messages" is ticked and I am able
to send encrypted mails from outlook 2013 between these 2 accounts fine. Now, I have setup a rule on one account to auto forward mails to the other account based on subject and sender. Outlook is open and active the entire time during my test,
but the mails get send UNENCRYPTED. Whenever I trigger the rule by "run rules now", the mails will be send with Encryption.
Anyone know why this is happening and whether there is a way of getting this to work?
Regards and thanks in advance,
RogerHi Roger,
Are the messages that got forwared by the auto forward rule previously encrypted?
Maybe you can try below approach and see if it works. Create below registry key in Registry Editor, Outlook will automatically encrypt a message that you are forwarding which was originally encrypted:
Path: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Security
DWORD Value: NoCheckOnSessionSecurity
Value data: 1
Regards,
Ethan Hua
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs. -
I've set up my Gmail account to auto forward messages to iCloud Mail but message are not being received in iCloud Mail.
Can anyone help?Try this out... this worked like a charm:
*On a desktop PC, log into your gmail account.
*Click the gear up in the top right corner > Settings
*Click Accounts
*Under "Change Account Settings", click "Other Goole Account Settings"
*Along the left, click "Security"
*Under 2-step verification, click "Manage your application specific passwords"
*It will ask for your usual gmail account password and take you to a page that says "
Authorized Access to your Google Account
*You will see a box to type in something (I just typed in iPad) then click "Generate Password"
*It will generate a random password for you... you will need this password Once in your iPad....
Now...
*Go to your iPhone Settings>Mail, Contacts, Calendars>Add Account>Google
*Type in your name, your usual gmail email address and for the password, type in that random one generated on your PC
It should work from there, if not follow what is below!
*On a desktop PC, log into your gmail account.
*Click the gear up in the top right corner > Settings
*Click Accounts
*Under "Change Account Settings", click "Other Goole Account Settings"
*Along the left, click "Security"
*Under 2-step verification, click "Manage your application specific passwords"
*It will ask for your usual gmail account password and take you to a page that says "
Authorized Access to your Google Account
*You will see a box to type in something (I just typed in iPad) then click "Generate Password"
*It will generate a random password for you... you will need this password THREE TIMES in your phone or ipad....
Now...
*Go to your iPhone Settings>Mail, Contacts, Calendars>Add Account>Other>add mail account
*Type in your name, your usual gmail email address and for the password, type in that random one generated on your PC
*Next
Incoming Mail Server:
Host Name: imap.gmail.com
User name: (your gmail email address)
Password: TYPE IN THAT RANDOM PASSWORD AGAIN
Outgoing Mail Server:
Host name: smtp.gmal.com
User name (your gmail email address)
Password: TYPE IN THAT RANDOM PASSWORD AGAIN
Done
And allll the emails came rushing in Hope this works for you! -
Workflow Forwarding to external mail help.
Hi All,
We use to use SO12 in our previous projects to forward workflow items to SAP outlook inbox. It was integrated with outlook, as users were able to approve or reject the same through the outlook inbox. So that means that they had some integration tool like Duet and stuff.....?
Because by using simple forwarding using report RSWUWFML2 and SWADMIN ..... few more t-codes i guess its just the notification that is getting forwarded to the outlook mail and not that its integrated? So its like one way communication? Please correct my understanding!
Please correct my undestanding.
Thanks in advance.
Anupma.I guess the link below has solved all my questions.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/0022959c-1e4f-2a10-88a1-a2ecac80ab6a?quicklink=index&overridelayout=true
And still everybody's view and explanation is welcome.
Thanks,
Anupma Chandra.
Edited by: anupma chandra on Apr 1, 2010 6:46 PM -
When an email is received from a specific, Windoze using, organisation I use Rules to auto-foward it to a number of other recipients.
However, the message changes formats during this process and what was originally a viewable message becomes an .html attachment:
Begin forwarded message:
From: @.police.uk
Date: 18 January 2007 10:37:21 GMT
Subject: HOME WATCH MESSAGE
(then with) mime-attachment.html
the original email looks like
XXXXXX
CRIME RING MESSAGE FOR WATCH SCHEME CO-ORDINATORS IN *
Please pass on to your scheme members, where appropriate
There has been a bogus official burglary on the afternoon of Wednesday 17 January, the victim being an 86 year old female. The offender gained entry to secure communal area in sheltered housing at *, and knocks on door of victim, posing as a Waterboard official and saying he was checking water pressure in the area. There was also a similar attempted bogus crime at the same address. Please remind your members that * never make unscheduled visits to check water for any reason, visits to households are always by appointment. Any without an appointment should be refused entry. To check authenticity of doorstep callers, please note following numbers:
(removed)
End of message, thank you.
Where I have put XXXX is a logo but it didn't copy/paste from the email.
So, what am I doing wrong? how can I get the message auto-forwarded in all its full glory?
Thanks.
700MHz CRT PowerPC G3 iMac slot-loading CD-R/W Mac OS X (10.4.8) 1GB Crucial RAMI’d try reducing as much as possible the alterations that Mail makes to the original message when forwarding it.
One thing to try would be turning OFF Preferences > Composing > Increase quote level.
Another would be using Redirect instead of Forward. Beware, however, that doing that may cause the rule to stop working for no apparent reason. Take a look at the following thread for a recent discussion of this issue:
Re: Redirecting multiple mail messages? -
Hello All,
We are running on SRM 4.0 (Classic scenario).My query is that when my shopping cart is ordered and when it goes for approval,te same Work Item should also flow to the Manager's external email ID.
Can anyone please tell me what are the settings required to be done for this in the WF for SC Approval as well as the Mail Server?
Regards,
Disha.Disha-
External notification can be allowed either via scheduling report RSWUWFMLEC to run for your approval workflow task or you could turn on auto-forwarding via so16/so36 (I wouldn't suggest the second option).
Thus assuming you use the noted program to trigger email to the approver you will need to make certain you have the following items setup at a minimum:
1. Org Plan Attribute FORWARD_WI must be set as "X" for the user
2. The workitem/approval must be in ready status for action
3. The user profile must have an email address maintained
See the program documentation on all of the options for use of this report.
Regards-
b -
Auto forwarding option for a substitute
Hi ,
Can somebody help me the workflow automatic forwarding option works with substitutes.
USER A is a substitute for for USER B and both users are setup for automatic forwarding
to external outlook e-mail address.
When a workitem sent to USER B , it showed up in USER A inbox.
But the external e-mail sent to only main user ( USER B ) , but not the substitution.
Anybody has a clue about auto forwarding works with substitute ?
Thanks in Advance.Thanks for your answers...
Outlook/ Substitute setup is working fine ..
both main user and substitute are maintained with external e-mail address and autoforwarding option.
Only main user is receiving e-mail. Substitute is receiving the work item in his inbox..but not outlook mail..
If Is end a work item directly to substitute , he gets the outlook e-mail. -
Hi,
Alerts are coming to alert inbox and how can i send those alerts to external mail ( Lotus Notes)To send an EMAIL, assign an EMAIL ID to the corresponding user in the transaction SU01 and then set up SCOT and you can send emails when the ALERT is triggered.
Once you have configure Alerts, you will get the Alerts into ALERT INBOX in RWB of the user. To also get the email, the following needs to be done,
1. In SU01 -- Assign the Email ID for the Recipient of the ALERT.
2. In , RWB>ALERT INBOX> PERSONALIZATION--> Time Independent Delivery and Email are selected.
3. Finally, SCOT needs to be set up to send Emails. Check this for the same. You can ask your BASIS team to do this step.
http://help.sap.com/saphelp_nw04/helpdata/en/23/1edf098ea211d2b47300609419ed29/frameset.htm
Also, In ALRTCATDEF, go to SETTINGS--> CONFIGURATION. By default, the option selected is INTERNAL PROCESSING. Select the option SMTP FORWARDING AS XML and give the email id. This will enable you to send an email alert whenever an error occurs in XI.
Also, to test your Alerts, execute the report RSALERTTEST in SE38.
Also go throuh the following links...
The specified item was not found.
The specified item was not found.
http://help.sap.com/saphelp_nw04/helpdata/en/3f/81023cfa699508e10000000a11402f/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/80/942f3ffed33d67e10000000a114084/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/2b/d925bf4b8a11d1894c0000e8323c4f/frameset.htm
Configuring scenario specific E-mail alerts in XI-CCMS: Part 3
Configuring scenario specific E-mail alerts in XI-CCMS: Part 3
Configuring scenario specific E-mail alerts in XI-CCMS: Part-2
Configuring scenario specific E-mail alerts in XI-CCMS: Part-2
Configuring scenario specific E-mail alerts in XI-CCMS: Part u2013 1
Configuring scenario specific E-mail alerts in XI-CCMS: Part - 1 -
Hi Experts,
Is there any way or report or FM available to read SO36 Autoforwarding address of all the SAP Users ?
If it is not maintained properly then workflow notification mails are not going to external email ids.
If possible how can we mass maintain the SO36 auto forwarding address for all SAP users ?
Thanks & Regards.
Naimish.Dear Anji,
Thanks for your reply.
The functions you have specified gives me the address number of that user.
I want to read email id in forwarding address that is maintained in SO36 for all SAP Users.
i.e. if my sap User id is NAIMISH , I want to read [email protected] from SO36.
Naimish. -
Hi ,.
Step by step mayerial on Alerts to external mail
Regards,
radhikahi,
Alert Configuration:- You use alert configuration to have the system informed you about the errors that occurs during message processing.
*Used for alerts that occurs at IE.
defining Alert Categories
During alert category definition, you specify the alert text, expiry time, escalation, and all other conditions related to the sending of this kind of alert.
1. Ensure that you are in change mode in the alert category definition environment (transaction ALRTCATDEF).
2. Choose Create Alert Category.
3. In the Alert Category column, enter a technical key. Choose a key that describes the situation that triggers the alert, such as CUSTCANC for a category responding to a customer cancellation. This key is language-independent and identifies the alert category. The standard namespace convention applies to the key, this means keys Z* und Y* belong to the customer name space.
4. On the Properties tab page:
a. In the Description field, enter a description for the alert category. Choose a description that is informative with respect to the content of the alert category. The description is language-dependent.
b. If required, you can select a classification in the Classification field. If you do not choose a specific classification, the category is stored in the classification folder Unclassified. For more information on classifications, see Alert Classification.
c. In the Max. No. of Dels field, specify a maximum number of times that an alert of this category is to be delivered if it is not confirmed. This refers to delivery using a communication channel other than to the recipientu2019s display program (UWL, application-specific program, or alert inbox).
d. Select Dynamic Text if the texts of the alert category cannot be defined at this stage. This refers to situations in which the texts are not known until runtime, for example when CCMS Alerts are forwarded to ALM.
No translation can be performed for alerts with dynamic text. System messages can be entered manually in several languages.
e. In the Expiry Time in Min. field, you can enter a life span for alerts of this category if the alerts will no longer be relevant after a specific period of time. If the expiry time elapses, the alert is removed from the alert inbox and is no longer delivered using any other channel.
Expiry times can be derived from various sources. Priority is given first to the data provided by the triggering application, second to the BAdI ALERT_EXP_DATE, and third to this field in the alert category definition. If none is found in any of these sources, the default expiry of 31.12.2099 applies.
f. If you wish to specify an escalation recipient, select Escalation Active and enter the escalation recipient. Also specify a tolerance time in minutes. When escalation is active for an alert category, an alert is escalated if none of the alert recipients has confirmed the alert after this tolerance time. The escalation recipient is also informed that he or she has received the alert because of an escalation.
The escalation functionality is based on the administrator report RSALERTPROC. This report has to be scheduled as a regular job. For information on this report.
5. On the Container tab page, define any variables that you may want to use in the short text or long text. You can also define other application-specific variables, such as company code or material number. These variables are then replaced at runtime with values from the application. For more information, .
6. On the Short and Long Text tab page, enter texts for the alert category. You can include text variables referring to elements of the alert container or system symbols. In the case of a container element, the variable must be defined in the alert container. The entry in the text must be in the form &<ElementName>&.
The title is used as mail title, fax subject, and alert title in the inbox. The long text is used as mail/fax body and the long text view in the inbox. The short text is used for pager and SMS.
7. On the Optional Subsequent Activities tab page, you can enter URLs for subsequent activities. If you trigger your alerts by calling a function module, you can also specify dynamic subsequent activities. For more information, see Triggering by Calling a Function Module Directly in Triggering Alerts.
8. Save your entries.
You create an alert category to use in alert rules.
Basic alert configuration
The specified item was not found.
The specified item was not found.
Trigerring alerts from UDF
Triggering XI Alerts from a User Defined Function
Alert Configuration
http://help.sap.com/saphelp_nw04/helpdata/en/80/942f3ffed33d67e10000000a114084/frameset.htm
Alert Inbox
http://help.sap.com/saphelp_nw04/helpdata/en/80/942f3ffed33d67e10000000a114084/frameset.htm
Alert Notification Step-by-Step
http://help.sap.com/saphelp_nw04/helpdata/en/49/cbfb40f17af66fe10000000a1550b0/frameset.htm
Defining Alert Classifications
http://help.sap.com/saphelp_nw04/helpdata/en/49/cbfb40f17af66fe10000000a1550b0/frameset.htm
Triggering Alerts
http://help.sap.com/saphelp_nw04/helpdata/en/49/cbfb40f17af66fe10000000a1550b0/frameset.htm
Setting up alerts
Setting up alerts in RZ20
Alert Management
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/e04141e8-0f11-2a10-adaa-9d97b062c2df
Alert Notification
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/90f449a8-a6db-2910-a386-d2b5999f5751
ALRTCATDEF Editing Alert Categories
ALRTCATDEF_SEL Define Alert Category
ALRTDISP Display Alerts
ALRTINBOX Alert Inbox
ALRTMON Alert Monitor
ALRTPERS Personalize Alert Delivery
ALRTPROC Process Alerts
ALRTSUBSCR Subscribe to Alert Categories
The Alert Framework provides an interface from the Basis (Web AS) Alert Framework. You use
transaction ALRTCATDEF to define the text, the priority, number of delivery, etc. for the alert.
?? To configure your alerts, proceed as follows:
?? To define an alert category, choose Create Alert Category.
?? You can also create the alert category directly by calling transaction ALRTCATDEF. In both
cases you require the authorizations of the role SAP_XI_ADMINISTRATOR.
Triggering XI Alerts from a User Defined Function
The specified item was not found.
The specified item was not found. - Alert Configuration
The specified item was not found. - Trouble shoot alert config
Configuring scenario specific E-mail alerts in XI-CCMS: Part - 1 -- ccms alerts ? 1
Configuring scenario specific E-mail alerts in XI-CCMS: Part-2 -- ccms alerts ? 2
Configuring scenario specific E-mail alerts in XI-CCMS: Part 3 -- ccms alerts --- 3
Alerts with variables from the messages payload (XI) - UPDATED -
The specified item was not found.
http://help.sap.com/saphelp_nw04/helpdata/en/49/cbfb40f17af66fe10000000a1550b0/frameset.htm
From HelpFile
When alerts r not displayed in inbox ?
Then check the following
Tcode - ALRTCATDEF_SEL
Report - RSALERTDISP and RSALERTPROC , SXMSALERT_LOGREADER
Did you run the report SXMSALERT_LOGREADER in SE38... If you run it, please post the corresponding logs here. If not, try to run the report giving corresponding message id and post the logs here. We will try to figure it out
regards,
navneet
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