Begin of Workflow

Hi all,
Friends, can you help me - i have found in SAP HELP only examples about workflow with the standard business objects(for ex.: BUS0012 and other, transaction SWO1). But i cannot find documentation, how u can create my own object without subtype.
About my task: i have a Z table in system and want generate event when new entries is added.
How i think, i must create in SWO1 my own object with attributes, methods etc.
How i can do this?
Regards.
Points for you.

Also what is the business requirement and why do you come up with creating a business objects for a Z table.
I have a Z tbale with invoces for creating material.
When new entries to this table is added, i need start a workflow with creating matnr, equnr etc.
Now i know only how to do model with change documents in standard SAP(CDHDR).
But when i start create model, i need place there name of business object(created in SWO1) what i need.
Of course, i can create Z data type ZMATNR, mark it as change document and create "Create event" for it. It is good condition? What Super Type i must use? For matnr(BUS1001)? And add there event for field ZMATNR?
Regards.

Similar Messages

How to Loop through another list and update a column with SharePoint Designer 2013 Workflow

Hi,
I am trying to get my head around the new 2013 Workflow Engine and SharePoint Designer 2013 Workflow Text-Based Designer.
I have two lists.
List A has 2 columns: Title, Completed (Yes/No)
List B has 3 columns: Title, LookupListATitle, Completed (Yes/No)
All the 2013 Workflow components have been installed and configured and I am selecting the 2013 Workflow option in SPD
I am trying to set off a 2013 Workflow when an item in List A is edited to Loop through List B and select items where the LookupListATitle column's value is equal to the Title value of the current item, and set the value of the Completed column for those
items in ListB to "Yes".
I have the Workflow configured like this:
Stage: Stage 1
IF Current Item:Completed equals Yes
Loop: 1
The contents of this loop will run repeatedly while: ListB:LookupListATitle equals Current Item: Title
Update item in ListB.
(The dialog options for the update item action as follows:
List: ListB
Field: Completed, Value: Yes
In the Find the List Item section
Field: LookupListATitle
Value: Current Item: Title)
Transition to stage
Go to End of Workflow
When I update an item in ListA and set its Completed column to Yes, I would expect the Workflow to find all the items in List B where the Lookup column is equal to ListA's Title (there are 2) and update their Completed column to Yes. But it doesn't work.
When I look at the Workflow Status it says the Internal Status is "Canceled" and the information pop up has the following alien language (and may be truncated):
RequestorId: 95f03b62-8956-ac14-c5cf-dc98c89c589c. Details: System.ArgumentException: Invalid JSON primitive: Item001. Parameter name: value at Microsoft.Workflow.Common.Json.JXmlToJsonValueConverter.ConvertStringToJsonNumber(String value) at Microsoft.Workflow.Common.Json.JXmlToJsonValueConverter.ReadPrimitive(String
type, XmlDictionaryReader jsonReader) at Microsoft.Workflow.Common.Json.JXmlToJsonValueConverter.JXMLToJsonValue(XmlDictionaryReader jsonReader) at Microsoft.Workflow.Common.Json.JXmlToJsonValueConverter.JXMLToJsonValue(Stream jsonStream, Byte[] jsonBytes)
at Microsoft.Activities.DynamicValue.ParseJson(String json) at System.Activities.CodeActivity`1.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor
executor, BookmarkManager bookmarkManager, Location resultLocation)
Unfortunately I don't have access to the server, logs etc.
I would love to find some tutorials, or any books on SharePoint Designer 2013 in general and Workflows in particular but my searches haven't turned up much so far apart from a pre-release Beginning SharePoint Workflows which is in its very early stages and
not much help yet.
Can anyone give me some guidance on how to set up While Loops to iterate through a related list using SharePoint Designer 2013?
Mark

Hi,
I understand that you wanted to update the items in the other list (Participants) where the Course equals the Current Item.
You need to use “Call HTTP Web Service" action and “Build Dictionary" action to get the Maxid and then loop Participants to update the items.
You can follow the steps as below to achieve what you want:
Create a custom list named Courses, add columns: Title(Single line of text), Course ID(Single line of text), Course Finalised (Yes/No).
Create a custom list named Participants, add columns: Title(Single line of text), Course(Lookup), CourseFinalised (Yes/No).
Create workflow associated to Courses, start the workflow automatically when an item is created or changed.
Add conditions and actions:
The HTTP URL is set to
https://sitename/_api/web/lists/GetByTitle('listname')/items?$orderby=Id%20desc and the HTTP method is set to “GET”. Then the list will be order by Id and desc.
Then if Course Finalised is equal to Yes, the CourseFinalised of the associated items in Participants will be updated to Yes.
More information:
http://sergeluca.wordpress.com/2013/04/09/calling-the-sharepoint-2013-rest-api-from-a-sharepoint-designer-workflow/
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Trouble With First Workflow

This is my first attempt to make a workflow which has more than a couple steps and I cant seem to get it to work. This is for a generic SharePoint 2013 list. I've taken some online tutorials and watched some videos but none of them get me close enough to
achieve what I'm going for. This is what I want the logic to be:
When a new item is added by someone (we'll call them person X) begin the workflow.
Immediately send an email to person Y with the details of the new item added
wait until the "status" field has been changed
Send an email to Z if status reads "approved" or "denied". Else (when the condition would read "Request more info") send an email back to X.
If the approved/denied route is taken the workflow can end there, otherwise I want it to wait until the status field is updated again before the email is finally sent to Z.
This is what I have in SharePoint Designer:
When a new item is added the workflow starts and sends the first email however once I've updated the status on the list the workflow status shows it's still on Stage 1 and the workflow stays stuck there. What can I do about this?

Hi Nathan_R,
From the workflow steps, it is no strange that the workflow status is still on Stage 1 :).
If you create a "send an email" work flow, Then it need't to approve/reject.
For your issue, create a "Start Approval Process" workflow named "approval" with SharePoint 2010 platform. Then create your SharePoint 2013 Platform workflow, use "Start a list workflow" action to call SharePoint
2010 platform workflow "approval".
Refer to the screenshot:
Or you can create your workfolw in SharePoint 2010 platform, you should instead your first action"Send an email" with "Start Approval Process".
If you have any other questions , please do not hesitate to let me know. It is my pleasure to be of assistance.
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Workflow for CRM.

Dear Experts,
I am a beginer to Workflow.
I have a scenario in CRM.
1,The requester logs into portal and creates an activity in CRM PCUI screen.
what i want to do in workflow is
When the requester creates the activity and saves their is a field with a user name.
I want to send a mail to that user name.
and after that the user will acknowledge it, then the requester should get a confirming mail.
After the user completes the task and comes back to the Portal and changes the status to completed.
then the workflow should send a mail to the requester stating that task is completed.
I will be glad if somebody can explain me the steps involved in doing this workflow.
thanks and regards
Neel

Hi Neel Kamal,
It is simple.
As you said that the responsible person will be found using masters.
You know the initiator of the workflow.
1. Go to the business object, create the subtype of the supertype. SWO1
2. In the Method find the mail id of A and B. Create one more method for finding the status.
3. Have this mail ids in a container element of the method
4. Go SWDD, create a activity step, inside that call the method which is used to find the mail id of A and B.
5. Do the binding between task-->method
and Method-->task
6. Come out and do the binding between task-->workflow container
workflow container-->task
7. Create a send mail step. In element give the B email id container element.
8. Check for the condition for status change
9. If status changed, create a send mail there give the A email id container element.
10. activate the workflow.
Finished
Thanks and Regards
Balaji K.

SharePoint 2013 Workflows

Hi there
I seem to be having trouble running any workflows using the 2013 engine in SharePoint Designer. The 2010 workflows work fine, however I cannot seem to get the 2013 ones to even start. Looking at the list/library settings, I can see the workflow has been
added but for whatever reason it doesn't seem to start.
I cannot even go back into a list item to view the workflow either...
Where to I even begin to try to unravel this mystery? HELP!! :-)
Many thanks in advance.

SharePoint 2013 Workflow engine has undergone a drastic change. Before you begin developing workflows in SharePoint 2013 you must ensure you
have taken care of the pre-requisites.
Ensure you have gone through each points in this article in configuring your Workflow Manager 2013:
https://technet.microsoft.com/en-us/library/jj658588.aspx
Before you start installing/developing SharePoint Workflows in 2013 you should to know few important points:
Never use ‘System Account’ to develop/run workflow, the workflow will fail to run.
You should not use ‘System Account’ to test the workflow.
You need to make sure User Profile Service (UPS) is running and the user who is running workflow has a profile created in UPS. Workflow Manager use UPS under
the hood.
Make sure App Management Service is created and running. You don’t need to configure SharePoint 2013 App settings in the server, just creating App Management
service (with proxy) will do.
Make sure the hidden feature WorkflowServiceStore is enabled.
Enable-SPFeature -Identity WorkflowServiceStore –Url $yourUrl
Note: To register Workflow Server with SharePoint, a SharePoint site collection URL is provided. Apparently it seems, each and every site collection need to be registered
with workflow server. But it’s not, registering a single SharePoint site collection, will enable workflow manager for all SharePoint web applications/site collections.
Now you can check from above listed points, which points resolves your issue.
More detailed troubleshooting steps on SP workflows 2013:
http://blogs.msdn.com/b/vincent_runge/archive/2014/01/07/troubleshooting-actions-for-sharepoint-2013-workflows.aspx
Please remember to click 'Mark as Answer'
if the reply answers your query or 'Upvote' if it helps you.

AppleScript to skip Automator workflow step - when no files are provided

My current Automator workflow:
Get Specified Finder Items (path to folder auto-populating with images from a camera)
Get Folder Contents
Sort Finder Items - by Creation Date in descending order (gets oldest item first)
Limit Number of Items - Limit to First 1 items
Move Finder Items (If no items are passed to this step skip it)
Loop - Automatically; Stop after 20 minutes; Use the original input
What I am trying to accomplish:
I'm trying to write an AppleScript to skip the "Move Finder Items action" when it is not supplied with any files (from the previous workflow step), moving on to the next step which is a loop to begin my workflow again.
Big picture:
I have a workflow, where I am moving files from one folder to another folder (one at a time). When the input folder is empty, Automator comes back with "No item references were passed to the Move Finder Items action (-50)"; which it should - because it is not passed any files. I would like to ignore this error (or skip this step) and continue with the workflow if no files are provided to the "Move Finder Items action". I currently have an AppleScript (see below) that stops the workflow when this error occurs, but I would like to have this flow continue, not stop.
AppleScript:
on run {input, parameters}
          if input is {} then error number -128 -- 'user cancelled'
          return input
end run
Please help me create a script to skip this step, or to restart the Automator workflow when no files are passed to the "Move Finder Items action".

I'm not aware of a way to do this with a workflow saved as an application, but Automator is scriptable, so you can manipulate a workflow document. For an example, build the follwing workflow:
Ask for Text (just to get some input)
Run AppleScript:
on run {input, parameters}
set currentAction to index of current action of front workflow -- the most recent completed action
if input is {} then -- if no input then disable the following action
    tell Automator action index (currentAction + 2) of front workflow to set enabled to false
else -- enable it
    tell Automator action index (currentAction + 2) of front workflow to set enabled to true
end if
return input
end run
Ask for Confirmation (just to show a dialog when enabled - this action will be enabled/disabled based on the text input)
Loop
You can also use action names, but I think it is less confusing to use indexes, since names can be edited and an action can be used more than once.

Change defual workflow interface

dear all,
i am still new at workflow and i am facing 2 things
i have created my compay process for vacation and it works fine but:
- is there a way to change the defult intarface look on lunch this process it looks ugly.
- why just the owf_mgr the only one who can intiat this process, how can i make every user in my compay able to start this vacation process.
these are my qoustions plz if u find me on the wrong track or is there any miss use from my side kindly advice
thanking u for ur support

The user key is a user-friendly identifier to locate items in the workflow monitor or other user interface components of Oracle workflow. It really means nothing as far as the system is concerned and it can be ANYTHING you want it to be. So you can set it to help you correlated different processes or to help identify things. I personally havent used it, I just use the itemtype. But if I were to begin having workflows kick off or contain other workflows, it might be a useful field to help tie together the different flows.
The process owner I believe is the same as ItemOwner. The owner must be a valid role. Typically, the role that initiates a transaction is assigned as the process owner, so that any participant in that role can find and view the status of that process instance in the Workflow Monitor. Again, I personally always set the owners of processes as OWF_MGR as or workflows are meant to be behind-the-scenes workflows that dont involve notifications and user intervention.

Help with Smart Collections

I have constructed a Smart Collection I use to begin my workflow. I bring my just downloaded photos into the collection. Tis is my frist selection. I will eather pick or reject the photo. No other rating or lable is used, only pick or reject. Problem I have 2 photos that are flag as a pick, but I can't get them to move to the next stage. Any ideas ? The collection operation is: "Picked Flag is Unflagged"
Thanks
Mike

Sorry for not getting back to you sooner. Upon import, I place the photos
in a collection. At that point the photos are not flagged. One I flag a
photo to keep it moves to a smart collection,if flagged as a reject it goes
to the delete folder called metedata. There it has the creator, name
address and so on placed in the photo a red lable is place on the photo,
next step is to rate the photos. I rate from 2 to 5 stars, once ratted a
green lable is inserted. Next step is the key wording once keyword is
completed a yellow label. Next are there any PP to be done. Is so PP
is taken care of, a blue lable is placed. If none a purple lable. Once a
purple has been placed on the photo the only operation to be completeed is
the disposition of the work. For that I used the job ident. Onced
identified where it is going it is placed into a folder for that job. This
way I can stop at the end of the day and come back the next and Know right
where left off.
Like I said onced a photo is flaged, keep or reject it is not moving to the
next step. Any suggestions?
Mike

Cannot execute work item from email after autoforwarding

Hi All,
I just beginning with workflow. We configured autoforwarding work items by using report RSWUWFML.
After running the report, can receive mail in outlook.
The mail saying
' You can execute it using the link below:
&_wi_exe_url&
But I cannot execute the link. How to solve this issue?
Your help appreciated.

Hi Aditya,
In my system, the report's option 'with executable attachment' is grey out and I cannot select it.
I would try to upgrade the report to a newer version and then try again.
Thanks.
Jacky

Attempting to simulate look of film with stills

Hello,
I'm going to have difficulty describing this. I hope you can follow along.
I have a piece that is shot at 29.97 fps with frame size of 720x480. The result is that I have nice borders on the top and bottom of the picture.
In several places, I have used a still photo, which I use motion and key frames to pan across the photo. These photos are 1800 x 1197.
My project is complete now (I thought), and I'm ready to burn it to DVD. On my first viewing of the burned DVD, I realized that the stills do not have the black borders. Instead, it is full frame. I thought that I could just go into those clips and crop, but the crop feature doesn't work in this instance.
I hope this explanation is sufficient to understand my desired effect.
Can you help?
Thanks.
DG

This is how to permanetly pad images, straight from the advanced FCP configuration manual. This solves all image probelms. I've learned the hard way that the first thing you should do with images is to select them all in the finder, right click, choose automate, then "convert images" (or whatever you decide to name the task),,, and wala! take those new images , all padded, and bring them to FCP
Launch Automator (/Applications/Automator).
2. In the Library column, click the Finder icon.
3. In the Action column, double-click the Get Folder Contents icon to begin your workflow.
Click the Repeat For Each Subfolder Found check box, if you want to include subdirectories whenever you execute the workflow.
[View full size image]
4. Double-click to apply the Copy Finder Items action, and choose Other from the To pop-up menu.
5. Navigate to your Lesson 12 Project directory and click the New Folder button.
6. Name your new folder Converted Stills and click Create.
7. Click Open to select your new folder.
[View full size image]
8. Double-click the Rename Finder Items action.
9. Choose Make Sequential from the first pop-up menu; this allows you to rename the files and apply a sequential number sequence.
10. Click the New Name radio button and enter the name Lesson 12 Stills.
11. Choose After Name from the Place Number pop-up menu and enter 1 as the starting number.
12. Choose Space from the Separated By pop-up menu.
13. Select the Make All Numbers check box, and enter the value 2.
[View full size image]
14. In the Library column, click the Preview icon and double-click to apply the Pad Images action.
15. Enter a Width value of 720 and Height value of 540.
16. Click to activate the Scale Image Before Padding check box; you should be careful when resizing images that you don't lose quality by enlarging your picture too much.
[View full size image]
17. Double-click the Crop Images action.
18. Choose To Dimensions from the first pop-up menu and Scale To Height from the Scale Before Crop pop-up menu; this will squash or stretch the image before it is cropped.
19. Enter a Width value of 720 and Height value of 480 to allow for nonsquare DV-NTSC pixels.
[View full size image]
20. Choose File > Save As Plug-in.
21. Name your plug-in Lesson 12 Image Converter, and choose Finder from the Plug-in For pop-up menu.
22. Click Save to create your plug-in.
23. In the Finder, open the Lesson 12 Media directory.
24. Cntrl-click the Raw Stills folder and choose Automator > Lesson 12 Image Converter from the contextual menu to activate the workflow.
Feedback on the workflow is provided in the menu bar.
More Info
You can download prebuilt Automator workflows on the Apple Web site: www.apple.com/downloads/macosx/automator.

Required material to learn workflow from begining?

hi,
anyone can provide material to learn workflow from the begining with example.
Please if u can..
Thanks,
Saurin Shah..

Hi,
there are many articles / tutorials available in sdn, you just have to search...
here are some threads / tutorials on the same
workflow tutorials
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/6ce9d51d-0b01-0010-00ba-b7934da764de
http://help.sap.com/saphelp_nw04/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
WorkFlow Tutorials with Screen Shot
http://help.sap.com/saphelp_nw04/helpdata/en/fb/135983457311d189440000e829fbbd/frameset.htm
http://www.****************/Tutorials/Workflow/Workflow.htm
PradeeP

Workflow Trivia....and begin..

TOOLS:
FCP 5.04, G5 Quad, 8GB of Ram.
FACTS:
90min program that needs to go to DVD Studio Pro 4 but cannot go thru Compressor from FCP.
I have to run Compressor on another machine to keep the Quad open for other projects.
A Quicktime Movie file said 8 hours+
An H264 may be the answer....(to put into Compressor)
Now for the kicker: It is currently 1920x1080 (16x9) and needs to remain in widescreen format.
Any help, suggestions, comments, experiences or jokes are welcome...
Thanks

Hi David,
Workflow Task (Organizational object type WF) is Client dependant and the Workflow Template(Organizational object type WS) is Client independant.
Whereas the customer task(Organizational object type T ) is Client dependant and
Standard task (Organizational object type TS ) is Client independant.
Note : Workflow Task and customer task are Obsolete
Thank you
Srinivas

Workflow stopping @ beginning of sub workflow

Guys,
I am calling Sub workflow from MAIN workflow.
Processing of Main workflow stopping @ the STEP, wherein i trigger sub workflow.
The status is : In process. (it is a background task to trigger sub workflow)
If i process it manually with SWIA t-code , it is porcessing further.
But, it is not processing automatically.
Please guide.......
Regrads.
santosh.

Hi Arghadip,
Design Description of MAIN WF.
BO: ZBUSECM(original: ECM).
1)WF get triggered by ECO(CC01).
2)ACTIVITY STEP to extract fields for both (Material & BOM ).
3)2 level FORK to trigger BOM & Material WF.
4) CONDITION to check flags for both BOM & Material.
5) BOM : if yes, reset flag to space & proceed. if no, no action. proceed further. till end of FORK.
6) MATERIAL :if yes,reset flag to space
6a)BLOCK to trigger material WF.
6b)STEP to Trigger material WF(This will call sub workflow).
6c)WAIT step to receive material WF "COMPLETED" event.
6d)ENDBLOCK to trigger material WF.
7) END of 2 level FORK.
8) ECH: Release ECO.
9) WAIT step to ECM Close.
10) Send mail for ECM Closure Notification.
11) WF Complete.
Design Description of Material(SUb) WF.
BO: ZBUS1001(supertypel: BUS1001006).
starting from 6b above.
1)WF get triggered by 6b event "INITIATE".
2)ACTIVITY STEP to send the material for editing to MM COntroller agent.
3) ACTIVITY STEP to send material for editing to fianance agent.
4) ACTIVITY STEP to complete the sub flow by triggering custom event "ZMANITRIGGERMATWFCOMPLETE" , which further calls the "COMPLETED" event by function module to hand over the control back to MAIN WF.
Now, the above mentioned step(4) is not handing over the control to main WF........
& also matnr is not being passed to sub flow now........
Regards & thanks.
santosh.
Edited by: santosh koraddi on Jun 22, 2010 7:22 PM

Steps to take before a workflow can begin

Hi,
I am trying to create one Workflow definition from the SWDD transaction. When I get the first screen, I try to save by giving the abbreviation "z_test_wf" and Name "WF_Learning". When I press 'enter', I get an error message saying "Prefix number: entry missing for system DM0 client 800". I am trying it in the training system.
I think we have to do some customization before we start creating Workflow. Can you please describe all the initial customization we have to take care before starting the Workflow?
Thanks in advance.
Regards,
Rao N

Hi,
check this blogs
Go to the Transaction SWU3 and do the Automatic Workflow settings for details check the second link.
Workflows from the scratch!!!
Workflows for Dummies - Introduction(Part I)
Creating your first SAP Business Workflow
Sudheer. A
Edited by: sudheer Addepalli on Aug 6, 2008 1:18 PM
Edited by: sudheer Addepalli on Aug 6, 2008 2:26 PM

Workflow Planning Unit Ownership - Begin the budget review process

As an Admin, is there a way to assign multiple planning units with an import option or something like that? Right now the only option I see is to go in one-by-one and start the fcst cycle and then assign the ownership to the person who is entering the budget information. I have 150 Entity members to assign for one forecast cycle and was wondering if there was a "smarter" way to do this.

Hi!
We are referring to the same example of wf for which you answered some time ago. But we need to extend the process to the whole entity dimension. Thus we have this situation.
our entity dimension: --> http://postimage.org/image/d3utdauzn/
Our wf process:
free format wf. (since the entity hierarchy does not follow a linear path: bottom-up or top-down)
1.ENTITY 1 inserts data and submits them to a reviewer.
2.the reviewer approves or rejects data.
3.then the process should be sent to ENTITY 2,3,4 (lower levels of ENTITY 1) to start to modify/adjust data that ENTITY 1 has imputed and distributed to their levels trough a rule.
the problem is at the 3rd point. How could ENTITY 1 or the REVIEWER pass the process to ENTITY 2,3, and 4 at the same time? I see that I cannot make a group of users owner of one PU, and then limit their level trough the provisioning. The only solution that I have found for this is to send an e mail to ENTITY 2,3,4 and then let them start to input their data (the drawback in this case is that they can always modify data in cells for which they have the write provisioning , and not only when the reviewer has approved data.
moreover in the case the reviewer approves data sent by ENTITY1 he becomes the new owner of the PU, that is the only way trough which ENTITY 1 cannot modified them after the approvation)).
Thank you very much.
Edited by: user648334 on Jun 6, 2012 2:51 AM

Begin of Workflow

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