Bring in a shared field from a sub report

Post Author: Set_Shot_Dave
CA Forum: General
Hello All,
Let me set what I'm doing first.
I have a running total on my sub-report.
Second I have a running total on my main report.
I have to get a percentage of sub-report running total by main report running total.
I shared the sub-report running total as followed:
formula name @shared1
shared numbervar share1;
share1:= (sub-report running total)
then I created a formula called Calculation just to see what I get.
I did the following
@calculation
shared numbervar share1;
numbervar calculation;
calculation:= share1 this is where I get 0.00.
But on my sub report running total I get a 309. (which is correct)

Post Author: PeterLiebich
CA Forum: General
In the formual in the main reqport u need to set the EvaluationTime To WhilePrintingRecords - the reason that the formula is displaying zero is becuase it is evaluated once per report, (before the sub -report is executed) . This is because there are no databases fields etc.
ie you formula should be (crsytal syntax)
WhilePrintingRecords;
shared numbervar share1;
share1;
(Basic Syntax)
WhilePrintingRecords
shared share1 as number
formula = share1

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Pass a shared variable from a sub-report into cross-tab

Hello everyone!
I need to pass a calculated value in a shared variable from a sub-report into a croos-tab in the Group footer of the main report. When I place this variable in the group footer I can see the value, when I use this variable in the Cross-tab, it is 0.
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whileprintingrecords;
shared numberVar Total_SF;
Total_SF:= calculation.
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whileprintingrecords;
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Do you guys know what I need to do for this to work?
Thank you,
T.

Hey Tat,
I have learned to avoid passing shared variable from sub reports back to main reports. You just always seem to run into issues with execution order.
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This may not be possible but i though i would see if i had any options.
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stuck!
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Thanks for the reply but this has not worked.
I created a formula field on the main report HEADER @myValue with:
Whileprintingrecords;
Shared numbervar myValue:=0;
Then I created a formula field in the sub report @myValue with:
Whileprintingrecords;
Shared numbervar myValue;
myValue:= {@Budget-Month};
@budget-month being the field i want to pass through to the main report.
I placed this formula in the same section as the @budget-month formula field which is in the report footer
Then i created a formula field @AVG, added it to a new section below the current fields and used the below
Whileprintingrecords;
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I get an error with the @myValue part in this formula "a number or currency amount is required here"
I did have to change the Shared number from your formula to shared numbervar as number was not accepted. Does that matter?

Is it possible to pass a formula value from a sub-report to a main report

Hi there,
Im trying to pass a formula value from a Sub-report back upto into my Main report but the value doesnt seem to be getting passed up. Ive tried it the other way around, that is, passing a value from the main report to the sub-report and that works fine.
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Also thanks Raghavendra, Asha,
I've tried adding the "whileprintingrecords" statement but that doesnt seem to make any difference.
I notice that the subReport is being called from my the GroupFooter section of the main report, and I am trying to reference the variable in the main repot in the Page Footer section. Could it be that the variable hasnt been calculated in the Page Footer by the time I calculate it in sub-Report? I thought Crystal Reports does at least 5 passes over the report evaluating all the formulas before it prints the report?
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Regards
Robert.

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When I try to back arrow from the sub report Firefox skips the summary report page and reverts to the initial page where the sub category can be selected to run the summary report.
Can you help? IE8 works well with this but has severe spped issues with reports that contain multiple selection parameters. Firefox handles the multiple parameters very fast but has the page back issue.

Get data in a subreport based on a shared variable from the main report.

Goodd morning,
My question/problem is how to manage this scenario.
I am transfering 2 shared variables (pereiod from /period To, ) from the main report to a subreport and now i would like to get data in this subreport based on these 2 variables...
The problem is that i can not find the shared one in select expert icon...
Could anyone point me to solve this issue?
Thks for any help.
Jose Marin
Crystal Report XI SR3

Hello Jos,
I recommend to post this query to the [Crystal Reports Design|SAP Crystal Reports; forum.
This forum is dedicated to topics related to the creation and design of Crystal Report documents. This includes topics such as database connectivity, parameters and parameter prompting, report formulas, record selection formulas, charting, sorting, grouping, totaling, printing, and exporting but also installation and registering.
It is monitored by qualified technicians and you will get a faster response there.
Also, all Crystal Reports Design queries remain in one place and thus can be easily searched in one place.
Best regards,
Falk

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Post Author: Auburn
CA Forum: .NET
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Post Author: blairwheadon
CA Forum: .NET
This is what SQL Expressions are for. I suggest you try using those (visible in the Field Explorer) to capture custom SQL field logic.
Alterantively you could use a SQL command with your hand-written SQL.
Thanks, Blair

Main/Sub Report Passing Parameter

This is a twist on the general passing parameter question:
1. The main report is a detail report based on a stored procedure.
2. The sub report is also based on a stored procedure. This SP calculates the values that will be introduced into a 'table' drawn on the report canvas. The SP consists of a CTE which is a 'reduced' version of the Detail SP used in the main report - to ensure that all the same records are being retrieved between the main and sub reports. Another select, following the CTE, sums the values and makes them available to the Sub Report.
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Jamie -
Thank you for your reply. I've spent the morning working on the two directions you had provided me with.
Cross tabs: I took one report, created a cross tab for it, and, as expected, it worked as desired. The issue I'm having is where to place it on the report canvas. If I'm correct, the only place where it can be placed is in a header or footer - the sub report is currently residing in Page Header D (there's a lot of suppression and reveals in these reports). The cross tab does not want to be placed there. It's currently living in the Report Header... further, the cross tab occupies page 1; the remainder of the report starts on page two. Not what needs to happen. The current business specification for the report is: Page 1 includes a page header which includes (through iterations a-e) logo, print date info, the sub report showing the summary a series of group headers which in effect creates an index into the various business units. By clicking on a business unit, any groups under it are exposed. By clicking on the sub group, customer data is exposed. As you go to the 'next page', the Summary sub-report is eliminated and the groups under the Business Unit are shown. All of these dynamics are based on section suppression and unhiding based on the user's interaction, which why the placement of the Summary data is important. If you have any hints on managing the cross tab and its placement, I would be eager to hear them.... (btw - the number of rows in the cross-tab can range from 0 to 12. That dynamism is not a problem with the sub report - would it be for the cross tab?)
Parameter Passing: I took one of the reports and (1) ensured that the sub report had the exact same parameter (called Account Open) as the Main Report. (2) ensured that the Saved Data filters in both reports were the same. (In order to do that I had to update the stored proc for the sub report to include an account date field). (3) I then went to link the two reports selecting the Account Open parameter in both the containing and the Fields to Link To list boxes (see the graphic LINK.JOG. This produced no useful result - the Summary showed ALL records- the container report properly showed the count for last full month (see SUMMARY.JPG) (4) I then tried to link a field from the sub report to the Parameter, but only 4 of the six fields from the stored proc's select were displayed. (Prior to this Select there is a CTE which collects the data with a ROW OVER.. PARTITION function):
SELECT
customer_business_unit_name,
account_open_date_newest,
sum (CASE WHEN currentrisk =1 THEN 1 Else 0 End) lowcount ,
sum (CASE WHEN currentrisk =2 THEN 1 Else 0 End) midcount ,
sum (CASE WHEN currentrisk =3 THEN 1 Else 0 End) highcount,
sum (CASE WHEN currentrisk =0 THEN 1 Else 0 End) unknown
FROM    records
WHERE   rn = 1
group by customer_business_unit_name,account_open_date_newest
Only the COUNT fields show up in the Fields box (see the graphic LINKS CHECKED.JPG).
Where have I gone wrong??
Again, thank you for your earlier reply.

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I have two sub-reports on a report. Each of these sub-reports have a quantity summary on them. I want to find the difference between these two summary totals.
So let's say Sub(A) total is 200 and Sub(B) total is 25, is there a way to subtract the 25 from the 200 and bring that total to the main report?

HI SD,
1.you have share the value to main report from both sub report by using formula .
2.Sub Report Formula
For A Sub Report
shared numberVar Aqty;
Aqty := Sum ({Command.Qty})
For B Sub Report
shared numberVar Bqty;
Bqty := Sum ({Command.Qty})
3.Main Report Formula
Aqty
shared numberVar Aqty;
B Qty
shared numberVar Bqty;
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5.you should put formula in both sub report and you should place the main report formula in below of sub report then only it will work. -Rajesh N

Passing Parameters to anf from Sub-Reports

I have a report with two subreports in it, and I want to be able to tell the main report about the data in the sub-report so I can supress a detail section if the sub-report contains certain data. How do I pass a parameter from the sub-report to the main report?

Passing a variable from subreport to main report and vice versa
Declare a variable as shared in the subreport.
Shared numberVar NoOfrecords;
Assign some value to this variable,
Shared numberVar NoOfrecords :=Count()
Then in the main report, create a formula and in that formula again declare the vairable and use it as u like
//Declaration
Shared numberVar NoOfrecords;
//If you want to supress a section based on this count,then
if NoOfrecords = 0 then TRUE
click ok..
NOTE:
For the shared variable to return the correct value in the main report, you must place @MainFormula in a main report section that is beneath the section containing the subreport. This ensures Crystal Reports evaluates the @SubFormula before @MainFormula.
Very Important : Dont just create the formula, u have to place this forula somewhere as mentioned above. If u dont want to show this formula value,then hide it by changing its colour to white or by some other way. If u dont place the formula in the report,it wont work.
and same thing applies when passing values from main report to subreport.
In this case define the @MainFormula first and then @SubFormula.
I have used this successfully in my report.

Sub-Report Running Total

Post Author: Set_Shot_Dave
CA Forum: General
Hello All,
Let me set up my problem first.
I have a running total from a subreport and a running total from my main report.
I shared my running total from both reports ( it didn't work when I did or didn't).
when I do my calculation I get a boolean true as my answer.
By the way my running total from my main report is controled by a formula.
In subreport I did the following;
Called the formula share1
shared numbervar Cong1;
cong1 = sub-report-running total
in main report i did the follwing
called the formula share2
shared numbervar Cong2;
Cong2 = main-report-running total
Still in main report
I create a a field called Calcuation
shared numbervar Cong1
shared numbervar Cong2
numbervar calculation
calculation = Cong1 / Cong2
I get a boolean True

Post Author: Set_Shot_Dave
CA Forum: General
I brought in the shared variable into the report on its own.
No calculation just a formula field as followed
@calculation
shared numbervar share1;
numbervar calculation;
calculation:= share1
I get 0.00
The fields are in the report footer of the main report and report footer of the sub-report is there a problem with this
the

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First page of report                    "Fred's Place"                 Page 1 of 2 (Correct)
Second page of report              "Fred's Place"                 Page 2 of 2 (Correct)
Third page of report                   "Fred's Place"                 Page 3 of 2 (Not Correct)
Fourth page of report                "Fred's Place"                 Page 4 of 2 (Not Correct)
The first/second page are printing correctly with data being pulled from the main report, but the third/fourth pages are not printing correctly with data pulled from the sub report. My question is how to get the third/fourth pages to print as follows:
Third page of report                   "Fred's Place"                 Page 1 of 2 (Correct)
Fourth page of report                "Fred's Place"                 Page 2 of 2 (Correct)
Thanks for your help
Jim Dyer

Jim,
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Extract Data in sub report to main report

Post Author: Karl1975
CA Forum: Formula
Hi I have written both a main and sub report in V10 that shows grouped data by Name with a total count on each Name:-
EG:-
Name                               Numbers
Tim Smith                         10
John Smith                        15
I need to extract the data from the sub report that matches each of the Name into the Main report. So I can calculate a ratio.
EG
Name                               Numbers              (Numbers from Sub Report)
Tim Smith                         10                       10
John Smith                        15                       12
Is this possible?
Many thanks.

Post Author: sharonmtowler
CA Forum: Formula
you can use shared variables to pass the data from the sub to the main. in the knowledge base you can find instructions on creating these.
make sure you do not surpress the value in the sub or it wont pass through. place the variable in the main below the sub report.

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Hi experts,
please i need a help on editing AR invoice crystal report version in SAP business one .
i want to add some fields to the sub report named summary section.
For this particular customer he or she wants to see the sum of the individual row VAT and the individual row Freight.
From the summary section all i see is parameters set but no tables added and parameters set can not be edited.
Individual Vatsum and freights total (TotalExpns) can be found under table INV6. I added that table but nothing worked.
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@Nithi,
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Hi,
I have a report in which I am using on-demand sub-report.
In the Sub-report I added a working Hyperlink to one of the columns to drill-down to transaction details.
However when I run the report I can't drill from the Sub-report. The hyperlink inside of the Sub-report is not working.
Is there any work around to make this to work?
Thank you,
Tanya.

Hi Tanya,
Let's try breaking this down a little bit more granularly. I'd like to know what the formulas in the subreport shows and what the main report shows. It's always a possibility the subreport's formula is returning 0 and passing it properly to the main. So this will show that.
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WhilePrintingRecords;
shared numberVar Nar_Count;
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WhilePrintingRecords;
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I want to see if the formula in the subreport is working and not just returning 0.
If the formula in the subreport works then I want to know what the formula in the main report is showing.
If this does work:
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WhilePrintingRecords;
shared numberVar Nar_Count;
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WhilePrintingRecords;
shared numberVar Nar_Count;
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Brian

Bring in a shared field from a sub report

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