Cancel invoice problem

Hi experts,
I have the following case:
- create sales order (contains 3 line item) --> status completed
- create delivery (3 line item) --> status being process
- goods issue for delivery (3 line item) --> status complete
- create billing document (3 line item) --> status completed
- accounting doc --> status cleared
Then I need to cancel the billing, by creating Invoice Cancel.
- cancel invoice (S1) --> status completed
- accounting doc --> status cleared
Somehow, the cancel invoice contains only 1 line item (I think it should be 3 line item).
But the accounting document contains all the item as in the original billing doc.
It means, the accounting doc for cancel meets the accounting doc for billing.
I want to continue to cancel the delivery through VL09, but it is not possible:
"No data available for these selection criteria
Message no. VB 610"
Kindly advise.
thanks & regards,
rob

Dear Praveen ...
I make sure, no deletion flag for the material.
Dear Vivek,
From accounting view there is no probl, fine.
But the current status, the delivery order status is being process.
I need to continue or delete the document in order to complete the sales cycle, since the billing has been canceled.
Dear Kapil,
Kindly elaborate on the Split Analysis.
I just checked in VF02 --> Environment --> Split Analysis.
Which document do I need to compare with?
Kindly advise,
Appreciate all of your response.
Thanks and regards,
rob

Similar Messages

Problem with deleted delivery and cancellation invoice

I have a problem. I have to resolve a cancellation invoice with error saying Missing Export Data. However, when i try to update this invoice, the fields to be updated are all shaded out meaning they cannot be changed. now the problem is, the delivery where the cancellation invoice retrieves its data shows a status of Archived. but when we tried to find it, it seems that it has already been deleted though the status shows Archived. I do not know how they have managed to delete this delivery with the Goods Issue still active, even with the Invoices. All I know is that the user who has deleted the delivery has made a mistake for this.
Can anybody please help me?

Can you please check the OSS note 908748. It may be of some help to you. The contents are pasted here.
Symptom
A cancellation document cannot be transferred to accounting because the system has issued error message VF 072:
'Document 90001234 has been saved (foreign trade data incomplete)'.
However, the underlying business process concerns domestic business and the invoice to be cancelled does not contain any foreign trade data.
Other terms
VF02, VF11, VF072, cancellation, EXNUM, incompleteness, export data
Reason and Prerequisites
Prerequisites:
This is a partial cancellation document.
When you create the cancellation document, you inadvertently branch to the foreign trade data and choose 'Set'.
Reason:
When you choose 'Set' in the foreign trade data, the system assigns an export number, which then results in an incomplete document because the other export data is missing.
Solution
Implement the attached correction.
There is no provision to take account of a cancellation scenario in which foreign trade data can be entered or changed.
This correction deactivates the ready for input status of the 'Set' button in order to prevent the system from inadvertently assigning an export number.
In this context, refer also to Note 354222.

Acctg document not created for cancellation invoice

Hi all,
We have a vehicle sales order created with payment card. The SO contains one item for vehicle and one item for parts. The items were delivered and invoiced separately. Hence, SO has one vehicle sales invoice (VSI) and one parts sales invoice (PSI).
The standard procedure was to post VSI first before the PSI. Accounting documents have been created when both invoices were posted. However, there was a need to cancel the PSI. When this was done, cancellation invoice was created but there was no accounting document posted for the cancellation.
I tried simulating the scenario in our test server and cancelled VSI 90000081 first before cancelling PSI 90000082 to test if this can be an alternative solution. Cancellation for VSI was posted successfully but error persists for PSI cancellation.
Order 67 06/19/06 Completed
. Delivery 80000081 06/19/06 Being processed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000293 06/19/06 complete
.. Invoice 90000081 06/19/06 Completed
... Accounting document 2000077 06/19/06 partly cleared
.. Invoice cancellation 90000084 06/19/06 Completed
... Accounting document 2000079 06/19/06 partly cleared
. Delivery 80000082 06/19/06 Completed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000294 06/19/06 complete
.. Invoice 90000082 06/19/06 Completed
... Accounting document 2000078 06/19/06 Not cleared
.. Invoice cancellation 90000083 06/19/06
.. Invoice 90000085 06/20/06 Blocked
Accounting status of 90000083 (where error occurs) in VF03->Header->Details is set to K or <b>Accounting document not created (authorization lacking)</b>.
Any inputs? Thanks in advance.

Hello Sheila,
sorry - my first answer was in mistake - Status K means:
"The transaction is processed using payment cards. The order, however, does not contain valid authorization.
This problem occurs in billing documents for follow-up deliveries."
Could you check this ? Last way would be to set a breakpoint into the FM 'RV_ACCOUNTING_DOCUMENT_CREATE'
and trigger this via VF02 -> Release to accounting.
Regards Wolfgang

How to update pricing condition type in a cancelled invoice?

I have one invoice(let say invoice number 01) which did not posted any accounting documents because one condition type in pricing procedure didn't had any record at the time of creation of invoice. so i cancelled the previous invoice and maintained the condition record of the condition type and again invoiced(let say invoice number 02) the delivery which posted the correct accounting documents.
Now the problem is that when i am going to the invoice number 01 in change mode and trying to update the pricing procedure by going to item level then the system is now allowing to update the pricing procedure as the UPDATE TAB is grayed out and i cant click on it. (is it because for invoice nummber 01 follow on cncllation invoice has been created? or any other reason and is ther a solution for this?)
action required: i want to update the invoice number 01.

Dear Manpreet500,
If the invoice not having the accounting document no need to cancell that invoice.
In your case you might have done like this without cancell the invoice 01.
-->Create condition record for the condition type which was missed while creating invoice.
-->After creation of condition record you just go to VF02 transaction enter invoice 01 then go to condition tab here you can find the Update tab click on the Update tab now system will take you to the Pricing selection screen here you select B- Carry out new pricing now system will consider the condition record for the missed condition type.
Now you can release the 01 invoice manually by clicking on green Flag.
You can not update the 01 invoice may be due to the subsequent document cancelled invoice.
I hope this will help you,
Regards,
Murali.

Unmatch a PO from a cancelled Invoice

Hello Gurus,
we have a PO whose line is fully matched with an Invoice in AP. but now the invoice is cancelled by the user. Now the user needs to book the PO line for another new invoice. but the po line is not showing available for matching as the total quantity is showing as Billed with the old cancelled invoice.
please suggest on how to fix this issue, so that the PO quantity can be available for the new invoice.
Thanks,
SamD

The solution u have given is a complicated one. as in our case the PO has around 30 lines. and some of the lines are matched and some others are unmatched.
the problem is currently with Line # 20. line 20 shows billed quantity as 26 which the order quantity. we want to make this billed quantity as 0. and make new invoice on this PO Line.
please suggest.
Thanks,
SamD

Cancelled Invoice

Hi All,
We have Invoice that has a Status of "cancelled", Accounted Status of "Partial", and the distributions don't balance to the invoice header.
Client can't balance the distributions because the invoice is cancelled and no longer available to up date.
The fix is being requested by the business unit in order to clean up items on the Unaccounted Transactions Report.
Pleaese help

hi PV,
the problem is that you did the archiving in the wrong sequence. In the future always archive your documents in reverse order, that is, starting with the invoice...
The problem is, that the cancellation invoice is still trying to get back to the archived delivery.
I think the transfer is now only possible via debugging and filling the missing fields.
Balazs

Cancelled invoice not transfered to accountding due to Forign trade data is

HI,
We have problem with Cancelled invoice number.
Scenerio is like below.
We have already created the invoice number from the Delivery ( consignmnet Delivery)
User by mistake cancelled the invoice and also cancelled the respective Delivey number.
Now the issue is in cancelled invoice missing data is showing as error 'Missing export data' due to this this information is not posted to accounting.
Now user can not able to open the cancelled invoice in change mode this is due reference Delivery is already cancelled.
Please suggest me how to resolve this issue.
Thanks & Regards,
MK.

Hi MK
In Standard it is not possible to do any changes in the cancelled invoice.When you create invoice again then you can manually enter the foreign trade data.But make sure that foreign trade data is also maintained.,so that you should not face any error while creating billing document
Regards
Srinath

How to Restrict Return Sales Order with reference to a cancelled invoice

SAP Standard is allowing to create Return Sales Order with reference to a cancelled invoice which practically should not be allowed.
Has any body worked on this problem and what could be the possible solutions so that return sales orders can not be created against a cancelled invoice.
Kindly share your possible solutions.

Hi Standard Process will not allow to create a Sales Order With Cancelled invoice,
Kindly go through at Copy Controls
T.CODE:VTAF
in that some body might have maintained between S1 invoice to RE Sales Document.
Remove the settings then u will be not able to create Sales Order w.r.t to Cancelled Document.
Rewards if Usefull
B.Shyam Sunder
SAP SD Consultant

Cancelled invoices are also allowing to create Return order

Cancelled invoices are also allowing to create Return order with invoice references, how to restrict that so Cancelled invoice should not allow to create
Return order with reference.
Please help.
If it is possible in standard how?

Dear Gautam,
I am also facing the similar problem and looking for a suitable solution. In case you if you could implement some solution to prevent creating return sales order with reference to cancelled invoice , then please update me too.
Thanks & Regards,
Pawan Patel

T-code/ table in SE16N: Cancelled invoices associated to original invoices (document flow)

Hi,
I am looking for SE16n table or a T-code where I can see the cancelled invoices associated with the list of invoices.
Many thanks,
Monika

Hi Reazuddin,
Thanks for your reply,
I am concercerned about BSEG table and using user exit EXIT_SAPLV60B_008 to post the document in FI.
Now in we have enhanced this user exit for contracts and included in this way.
SELECT SINGLE ZZ_CONTRACT FROM VBAK INTO (LC_CONTRACT) WHERE VBELN EQ cvbrp-vgbel.
Endloop.
*Moving the values to final accounting table
loop at xaccit.
xaccit-vertn = lc_contract.
xaccit-VBEL2 = xaccit-AUBEL.
xaccit-xref3 = lc_vbel2.
MODIFY xaccit .
ENDLOOP.
Clear: lc_contract,lc_vgbel,lc_vgpos,lc_vbel2.
But I am getting correct data when checked other clients( development and quality), this problem I am getting in production.
Do I need to ask the ABAP'er to debug this enhancement in production?
Thanks
Ashutosh

Processing a cancelled invoice through RSNAST00

Hi Gurus,
I am working on enhancement for emailing the invoices. We created a output type ZRD3 for email invoices. The dispatch time is set as "Send with periodically scheduled job". We execute RSNAST00 via job to process those invoices.
The problem is, if the invoice got cancelled , RSNAST00 still process it because it just look into the NAST table entry.
Is there any way to control it through processing routine. I suggested to use a custom program which deletes the entries in NAST for cancelled invoices and then submit RSNAST00 program. This new custom program should be executed in the job instead of standard RSNAST00.
Please let me know any alternative suggestions. Thanks in advance for your kind help.
Poornima

Hi,
I created a requirement program for the output type, but as Jelena told the invoice is not cancelled at the time of execution of requirement program. So the validations in the requirement program is not getting triggered.
As of now, we are planning to execute a custom program which picks out the cancelled invoices and set the status in NAST table as processed.. Or i am trying to find a userexit at the time of cancellation of invoice(after save) where i could include my logic for updating the NAST table entries. If i get through the second method, i would be able to avoid the custom program...
Please let me know your opinions...
Poornima
Edited by: Poornima Pandiyaraj on Jan 5, 2009 4:00 PM

Unable to cancel invoice via MR8M

I would like to cancel vendor invoice through MR8M, but there was a message "cannot be processed further". Can anyone help me how to solve this problem ?

Hi,
While cancelling invoice in mr8m, FI documents to be cancelled manually.
If the cancellation / reversal of MIRO invoice is done through MR8M, only the MM invoice / documents gets reversed but the FI document will not be reversed or cancelled.
We have to follow the following procedure.
1. Goto T.Code MIRO
2. Select Credit Memo in the transaction field.
3. Fill up all the details in the fields for the invoice to be reversed.
4. Give the P.O. no
5. Select the line item to be reversed.
6. Simulate and save.
The impact will be as CR - GR/IR clearing a/c
DR - Vendor a/c
By this procedure, the purchase order history in P.O. will also get updated and there is no requirement of any manual clearing. Only in the Vendor a/c, the DR. and CR should be knock off.
Regards,
Satish Muvva.

Returns sales document for cancelled invoice

Dear SAP Gurus,
User has created a normal invoice with certain finished goods. Due to some reasons he cancelled this invoice with T code VF11. And then he tried to create a returns order wrt original invoice and created returns sales document without any error.
OR --> LF --> F2 --> S1 (Cancel invoice)
F2 ---> RE ?
Is this the standard behavoiur of the system or...is there any problem in copy controls config from Invoice document to Sales document.
Request you to please suggest me how to process further..
Thanks & regards,
Praveen

> My original billing document is already cancelled and when copying from F2 to RE, want an error message to be poped up saying billing document already cancelled, you cannot create a returns sales order.
My ques. is Why will you create return sales order wrt billing document (F2) when it is not cancelled ?
In other words, you will create return order when there is problem with material. So, for that you have to cancel the billing doc. which you already have done.
So, when you create return order, you want the material to be entered in return order. So, you can use either original sales order or billing doc. (F2) as reference so that you need not enter all the items again in return order. You can also configure return order so that it will not take any reference while creation.
In short, while creating return order you need to cancel the billing doc (F2) if it is there, so that all the accounting entries will be reversed and then have to create return order with ref to this billing doc. or original sales order.
Hope you get some idea. Correct me if i am wrong anywhere
regards,
Sagar

Status of Accounting Doc of Cancelled Invoice

Dear All,
Please find following doc flow.
Invoice 1
Accounting Doc 1
Cance Invoice 2 (Invoice 1 is cancelled)
Accounting Doc 2
Please let me know what shold be status of Accounting Doc 1 (Cleared/Not Cleared) with proper clarification.
Also Accounting Doc 2
Thanks & Regards,
Ganesh.

Hi Guys i have a problem regarding duplication of invoice.
Lets undestand by following Example:
Invoive F2 Generated
Accounting Document (Not Cleared)
Then
Cancellation Invoice Genrated ......( But With Future Date)
Accounting Doc ( Not Cleared)
New F2
Invoice Generated with date before the invoice date of cancellation doc(as that was scheduled in future)
Accounting doc (not Cleared)
My issue is the system is allowing to created two invoices for the time being which is wrong.
System should not allow any New F2 doc till the coresponding accouting doc of cancellation is cleared.
Can we check this..Any suggessions????

Error in cancel invoice - Message 8B462

Hi Gurus,
I need your help for find the solution about one error in MR8M - delivery cost.
When we try to cancel invoice document (MR8M) - NF type - C1 - Conhecimento incoming, the system shows for us the message:
An error occured while reading table M1
Message no. 8B462
We search this message in SAP, and we found some relevantes notes (639709, 683239 and others), but all notes are for other version. The version of my client is ECC 6.0.
Someone already see this problem ?
Thanks very much.
Cristina

Hi Cristina,
Please, review note 1422287 - MR8M: 8B 109 Type of partner not found with doc type 4 or 7
the symptom seems different, but should help you...
Regards,
Mauro

Cancel invoice problem

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