Change vendor in SRM contract.

Dear All,
I have a general query related to SRM contracts. Once the SRM contract is created and released. Will I be now able
to change the vendor if so what is the impact. When I go into the contract in change mode it anyway do not let us change the vendor. So what is the best followed practice is such a case. Or is it better just to delete the contract and create a new contract with the required vendor ?
Thanks in Advance.

yes. Jay i s correct .best is to create a new CONTRACT.
Jay suggested is good. CLOSE the existing GOA and create a New contract .
fyi ..
but one concept is available in SRM. Changing Suppliers in Central Contracts
NOVATIONYou can transfer some or all central contracts and purchase orders from one supplier to another in the case of a merger or buyout. This is known as novation. In addition to changing the number of a supplier in a contract, you can define a new validity period for the contract. The system recalculates the validity period for the old supplier.
Note
You can also use this function to search for central contracts with a particular supplier.
End of the note.
Prerequisites
You are assigned to one of the roles in the following table:
Roles Role Name
Portal Role
SAP SRM Server Role
Operational Purchaser
com.sap.pct.srm.ro_operationalpurchaser
SAP_EC_BBP_OP_PURCHASER
Strategic Purchaser
com.sap.pct.srm.ro_strategicpurchaser
SAP_EC_BBP_ST_PURCHASER
SAP SRM Administrator
com.sap.pct.srm.ro_srmadministrator
SAP_EC_BBP_ADMINISTRATOR
Activities
In the SAP Supplier Relationship Management (SAP SRM) system, choose Central Contract Management Change Suppliers in Contracts (transaction BBP_CTR_01).
Enter the number of the old supplier, the number of the new supplier, and other required data, and choose Execute.
The system displays all contracts with the number of the old supplier.
Select the contracts in which you want to replace the number of the old supplier with the number of the new supplier.
Note
If you want to simulate the changes, be sure to select Test Run.
End of the note.
Choose Carry Out Novation.
More Information
About
See
Purchase Orders in SAP SRM
Searching for Purchase Orders With/Without a Central Contract
Upload and management of central contracts in SAP ERP
SAP Help Portal under http://help.sap.com SAP ERP Central Component Logistics Materials Management Purchasing (MM-PUR) Outline Purchase Agreements with Vendors (MM-PUR-OA) Contract Central Contract SRM Central Contract

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Updating SRM contracts from R/3 to SRM....

Hi all,
I am working in SRM, my requirement is to update the SRM contracts from R/3 to SRM and if any changes happen in R/3 contracts (previously updated contracts to SRM) then it should replicate those changes in SRM contracts also.
I found the program BBP_CONTRACT_INITIAL_UPLOAD (This program can be used to upload contracts from ERP to SRM. A separate contract in SRM would be created for each successfully transferred ERP contract.)
My question is, so if any changes happen in R/3 contracts it should update SRM contracts also.
Please let me know the solution how to solve this?
Highly appreciated any kind of help..
Thanks
Rajesh.

Hi Rajesh,
I think that your scenario is very risky as there is no master system for contract : one time it is srm and after it can be r/3 !
Besides this comment, you can search the forum and find some threads for contract replication in both ways (but no activated in the same time...)
Kind regards,
Yann

SRM contract in awaiting approval state

Hi Gurus,
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The step which sets the document status to released status is called in background step in workflow.
If we examine the workflow logs they indicate the successful execution of this release step without any error.
However document is not released.
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
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Hi Rohit
you have a root cause of this problem
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
for testing purpose you can delete this test user or ask basis person to inactivate this user .
1. create a GOA by test user19 buyer1)
2. Approve a GOA by test manager1
3. now delete user1 or inactivate the user1 id BY CHANGING THE VALIDIDTY DATE OF THE USER .
4. revise the GOA by user2 (buyer2) and approve it . will you recreate the same /
RELEASED AT TOP BUT CHANGE VERSION AWAITING FOR APPROVAL IN THE APPROVAL PREVIEW.
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Have anyone worked on Vendor Hierarchy and Contract Hierarchy scenario in SRM?
We want to implement GOA (Global outlline agreement)with main vendor and operations supplies from local dealers of the main vendor.
How to implement this process in SRM 5.0 and how to create procurement contract from GOA.
Thanks for your help.
Best Regards
Tushar

Hi,
Hierarchal Contracts can be accessed through Catalog. So when you create hierarchal contracts transfer it to catalog & then you can use those.
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yaniVy
reward if helps

SAP SRM Contracts Vs SAP CLM Contract

Hi SAP Gurus,
Can you guys please tell me the difference between SAP SRM Contracts and SAP CLM Contracts.
In which factors SAP CLM serves better than SAP SRM??
Why SAP CLM came into existence when we have SRM Contracts? What are the draw back and what is not achieved with SRM Contracts?
Thanks in Advance

Hello Sanjay
There are many differences, SAP CLM Contract run in Sourcing and SAP SRM Contracts run in SRM.
Advantages CLM Contracts:
- Establish a contract as a result of a project
- build the draft agreement from a template
-   - Create your own folder structure to organize your contract attachments
    - Transfer quickly attachments between the different folders
-   - Download easily multiple attachments with a single click
- Administrator can create new customer fields (extensions) and customer tables (extension collections) for all      master agreements or specific master agreements
     - New customer fields are immediately available in the UI and as a search parameters
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     - Template Library with approved legal contract templates for quick contract generation
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-     - Creation of a unique barcode on the contract header
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The are the possibility to integrate CLM contract to SRM Contracts
Regards

SRM Contracts

Is there any table(s) from which I can download the contracts?
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Is there any workaround to accomplish this hence the question about can I directly access and table and download.
We are on SRM 5.0.
Thanks

Hi
Please go through these pointers and links as well.
Refer to Function module - BBP_PD_CTR_CREATE / BBP_PD_CTR_CHANGE
Tcode BBP_PD is a wealth of knowledge. you need to select proper object type from the drop down and enter the relevant Object number and execute.On the next screen in the details double click on each separate node and it will take you to table and display the records, There are vaiorus object type like Shopping cart, PO Contract, Bid etc.
Other related links ->
Re: SRM and MDM for material master in SRM contracts for multiple R/3
Re: Purchase Contract creation in SRM
Re: Upload Contracts
What is the name of BAPI or Function module to change and cacel the SRM PO
Initial Uploald of Contracts from ECC to SRM 5
Uploading contracts into SRM from flat file...
Re: SRM Contract Download - Multiple contracts in one shot
Updating SRM contracts from backend R/3 to SRM.
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Regards
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No return value <> 0 allowed in update routines in transfer mode
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The return code was set to <> 0 in routine 'r0063_0SR_TARGVDC ', but the corresponding data field is updated with MOVE. You therefore can not prevent the update of a single data field for certain key values.
System Response
The load process is terminated.
Procedure
When you update with MOVE, you do not have to update all the data records. In this case you should use a start routine in the update rules in which you delete the data records that you do not want to update from table DATA_PACKAGE. Set the return code for all routines affecting a data field that is updated with MOVE to 0 (also the corresponding key field routines).
Procedure for System Administration
2nd error:
Error converting currency to standard currency (see long text!) RSBCTBBP
Diagnosis
Record number 1 : Error during currency conversion to standard currency.
The currency JPY of field 0OUTAGTARGT could not be determined.
Procedure
 Possible causes are listed below:
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 Check the erroneous data record, currency unit, and date.If all data is
 available, check whether the standard currency was created correctly.
You can change it in transaction <rscur> by changing the settings for InfoObject 0SR_DEFCUR.
Furthermore, the global settings must be transferred from the source system in order to get the currency keys of the currencies (maintained for currency JPY in table TCURR). Use transaction <rsa1> to transfer the global settings. Select 'Source Systems' and choose the entry 'Transfer Global Settings' for the respective source system.
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Any idea/solution?
Thanks

Hello All,
As I have already mentioned the condition types in SRM are identically matched to ERP condition type hence the data is flowing correctly and even the idoc has the z-condition type Z123.The IDOC in backend ERP has status 53.
On trial and error method we did unchecked the manual indicator check in the pricing schema for the relevant condition type and because of that now the Z-condiiton type can be seen in the backend ERP contract.
If the indicator was checked, this means that this condition can be maintained only manually (directly in the transaction
ME32K in ECC) and nothing can be transfer from other source.
Note: If the same condition type is being used in more than one pricing procedure then ensure that the check bok is unchecked for agianst the relevant condition type.
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Download of SRM Contracts in Excel - Unit of Measurement Missing

We are using SRM 5.0 in Extended classic mode.
I downloaded the SRM contracts in Excel. One field that is missing is the Unit of Measurement at the Item Level (On the Basic Data Tab). Anybody having any clue how this can be taken care of ?
I tried both individual download and bulk download.

Hi
Please go through following SAP OSS Notes which will help ->
Note 859049 SRM 5.0: Restrictions for uploading and downloading
Note 673479 - Excel download: Quantities not displayed correctly
Note 790860 - Frequently asked questions for Excel upload and download
Note 734946 - SRM: Restrictions for upload and download
Note 812884 How to change the fields used for Excel Up- and Download
Note 673479 Excel download: Quantities not displayed correctly
922328 Upload: Product category change is not checked
921258 Upload: Old name displayed after changes to the partner ID
921302 The scales of cond is not arranged in proper order in excel
876176 Mass upload: Terms of payment not accepted
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810646 Excel upload & download: Incorrect partner type in download
809437 Problems uploading and downloading documents
741837 SRM Upload & download: Conversion of amount fields
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Note 641621 Language of the product description in contract items
Regards
- Atul

Changing Vendor Account group

If the account group was set up incorrectly and did not get noticed until there was master data against the account- what can be done to correct the situation?
Thanks
raj

Hello Rajendra,
You wanted to know what to do so I replied accordingly.
btw, the Account groups determine:
- The type of number assignment (So if the new account group has the same number then I dont think it will impact),
- A number range for assigning account numbers
- Which fields are displayed and whether their entry is optional or required (field status) when you enter or change vendor master data (You need to take care for manatory field for new account group).
- Whether the account is for one-time vendors (I dont think it will get affect)
Rest of the thing will be fine.
Try to change it and see if it throws error for any data inconsistancy.
Hope this helps.
Regards
Arif Mansuri

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Hi Guys,
we are facing issue while changing PO in SRM , this is extended classic with version 5.0.
The system status is active() is error message and PO remains unchanged. Kindly help to resolve this issue. we have an approval for even PO if a user changes the qty in the PO then it calls the approval WF logic.
Thanks
Srujank

Hello Srujan,
Go through the following thread:
Re: PO status change
Hope it helps.
Thanks,
Neelima

Error during creation of Local Vendors in SRM

Hi
I am trying to create a Local Vendor in SRM using "Manage Business Partner" option through browser. After giving in all the details when I save the vendor the system creates a Business Partner ID (BPXXXXXXXXXXXX) but doesn't create a Business Partner Number. And moreover the vendors below the Root Node are created as Plant and not Persons.
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Hi manoj
What value given here for Central Organizational Object for Bidder in Company code data? in the managing Business partner. You need to Give your vendor organisation structure value PPOSA_BBP (5XXXXXXX). However whenever BP created it will be available in bUT000 table
Create as a vendor.
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SRM and MDM for material master in SRM contracts for multiple R/3

Dear all,
my question is:
We are implementing SRM 4.0 in classic scenario with multiple R/3 back-end and we want to set-up Global Outline Agreements in SRM in a multi-backend environment where the Material Master are not harmonized.
We heard that MDM and COntent Integraton can be a solution.
Then detailled question is:
Can we have 2 material numbers (e.g. ABC and XYZ) in 2 different R/3 systems refering the same product.
Have the mapping done in MDM (Content Integrator?) to a third material number:123
Replicating the material master 123 to SRM from MDM(?)
Create global Outline Agreements in SRM for Material Master 123.
Distribute the GOA as Outline Agreement to R/3 system 1 with the translation to ABC and to R/3 system 2 with the translation XYZ, all of that during the distribution step (or another).
Have the call-offs quantities correct on 123 in SRM and BW?
IF yes, how is it working, do you have some documentation discribing the scenario and the config steps to do?
Thanks in avance

Hello RD,
That's a good question.
You are on the right way. MDM is the tool for you.
But..
Content Integrator (CI) was first developped for Shell, to address the need of cross-referencing of material/supplier/category IDs, for:
- reporting purpose (actual Spend Analysis)
- mapping purpose (send of XML PO)
CI was later "fusionned" into the new MDM (1.0) solution.
So now, you can not order CI without MDM (even if some SRM slides still present CI).
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Call ECI
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      TABLES
        it_input          = lt_mapping_in
        et_output         = lt_mapping_out
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        logsys_not_found = 1
        driver_not_found = 2
        product_not_found = 3
        internal_error    = 4
        OTHERS            = 5.
So it is ok, you have the mapping call, but I don't know if all the rest of the process was really "finalized" (call of API mapping in CI, via XI). I personnaly never used it, but I assume it should work.
I my opinion your process is supported by SAP:
- Extract materials from both R/3 and consolidate them as a single product in MDM.
- Distribute this product into SRM.
- Maintain contracts on those products.
- Distribute them to R/3 (The ECI call is also used during contract distribution).
- Call offs corrects in SRM and BW
For MDM documentation, look at netweaver area of service.sap.com.
For MDM/SRM integration, look at SRM 4.0 spend analysis:
https://websmp206.sap-ag.de/~sapdownload/011000358700004424262004E/GlobalSpendOverview.ppt
For SRM contract distribution, call-offs, BW, look at SRM in details in service.sap.com/srm/SRM4.0:
https://websmp206.sap-ag.de/~sapdownload/011000358700001966382004E/contracten.ppt
For SRM5.0, see online help on help.sap.com.
Rgds
Christophe

How to change VENDOR payment transactions in T-code XK02

when I use BDC code to change vendor payment transaciton in XK02.
There is a problem.
AT the payent transaction view,bank details at the control table,When i want to change it ,i use cursor to decide which line change. But at the run time,it may be wrong. The fact,i want to change the second line bank data,but at my code,it change the
first one line.
SO, have FUNCTION MODULE to change it or how to avoid my problem?

HI,
This function is update module , I am not sure that I can correct use it . I solved the problem with BDC programm.
Thank you all the same.

Unable to Change Vendor Account Group

Hi All,
             Due to certain client requirement, Account group for few vendors was changed from ABCD to BLCK (Blocked). Now the clients have come back and asked for the Account Group to be changed back to ABCD.
However, when I go to T-code XK07, it displays the below note prior to change.
Vendor - ELMORERA
Acct Group - BLCK
"when changes made to acc. grp, this is to be maint. for"
Company Code    Company Name    Purchasing Org   Description
X000                      X Ltd.                     1000                 Purch. Org
However, once I enter the account group (ABCD) to which it needs to be changed to, I get below information.
"you cannot make this chage because the new account group results in the following field groups being switched off".
Group   Group name              Modification Group   Group Name
D310      Purchasing Data       041                           Account with Vendor
Can someone please help me with this. We have about 1300 vendors with whom we are facing this problem.
Regards
Suresh

Hi
Change vendor Master Data
FK05
To Block / unblock vendors follows this menu path :
Accounting >Financial Accounting >Accounts Payable
Master records > Block/unblock
VENDOR BLOCK/UNBLOCK: INITIAL SCREEN   ACCOUNTING
Enter the following mandatory fields:
Vendor : enter the account number of the vendor you wish to block.
Company code: enter company code
Press ENTER button
VENDOR BLOCK/UNBLOCK DETAILS ACCOUNTING
Select one of the following indicators:
All company codes : Selecting All company codes blocks/unblocks the vendor from postings on all company codes
Specified co. code: Selecting Specified co. code blocks/unblocks the vendor from postings against only the company code entered in the initial screen.
Press SAVE button
Delete vendor
FK06
To delete vendor account it need mark it for deletion.
Use Menu path :
Accounting > Financial Accounting > Accounts Payable
Master records > Mark for deletion
VENDOR MARK FOR DELETION : INITIAL SCREEN
Enter the following mandatory fields:
Vendor : enter the account number of the customer you wish to mark for deletion
Company code
Press ENTER button
Regards
udaya

Change vendor account group

Hi All,
Is there anything I need to check before changing vendor account group (with different number ranges) in XK07. User has selected account group wrongly and also posting done for those vendors.
I think there would be no effect in open items.
Thanks,
Vishal

Dear Mr. Visal,
please be so kind to review the documentation regarding the transaction XK07:-
"Changes to the account group and the accompanying partner functions
can only be made from a lower level to a higher level. For example,
this means that a sold-to party cannot be assigned the function of a
payer as fields which have already been maintained for this sold-to
party would have to be masked. However, you can assign the sold-to
party function to a payer."
Therefore, you can change from an account group with fields set as
not visible to optional fields. However, if you are trying to change
an account group with optional fields to other account group with any
of this fields invisible, the system will give you the error message
"You cannot make this change because the new account group
   results in the following field groups being switched off:"
And you will not be able to change the account group. This will happen
although you have not updated a value for these optional fields.
Really it depends on which is the field you want to change; there are
some fields that could produce some data inconsistency (reconciliation
account, withholding tax data, and so on).
Please consider that the account group controls the successing
screens and field layout plus it controls whether the numbering
should be internal or external.
Please take in consideration all the above information before doing it.
I hope this can help You.
Mauri

Change vendor in SRM contract.

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