Chart of Accounts - Account Types

Hello All,
In the chart of accounts, account types there are three choices: Sales, Expenditure and Other. Are Cost of Goods sold 'expenditure' or 'other' and why?
Thanks,
Kathy

Thanks Rahul. If a posting account has the wrong account type assigned what happens?
Is this correct? All balance sheet accounts should be 'other'; all revenue accounts should be 'sales' and all COGS and expense accounts should be 'expenditure' and all finance and other revenue/expenses should be 'other'?
I'm concerned an account will have the wrong account type and that I don't understand the ramifications of assigning the wrong account type to an account.
Thanks for your help!
Kathy

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Help Me : Import Chart of account

Hi all .
I prepare file chart of account , type .txt , I use data transfer workbench to import , so I received a messenge : "Legal parent number Application -defined or object-defined error65171" , please help me .
Thanks alot .

You need 5 columns in an Excel spreadsheet as follows:
 1. Code
 2. Type (0, 1, 2) for Other, revenues or expenditure
 3. Currency
 4. Account Name
 5. Parent (level above - title)
The first row with data is row 2, row 1 is for headings. In VB Macro turn on the DI API by selecting Tools > References > SAP Business One DI API Version 2007 (or 2005).
In VB Macro the code for non segmented COA for 2007 is as follows:
Sub Macro1()
Dim vCmp As SAPbobsCOM.Company
Dim lRetCode, lErrCode As Long
Dim sErrMsg As String
Set vCmp = New SAPbobsCOM.Company
vCmp.Server = "XXXX"
vCmp.CompanyDB = "XXXX"
vCmp.UserName = "manager"
vCmp.Password = "manager"
vCmp.DbUserName = "sa"
vCmp.DbPassword = "xxxx"
vCmp.DbServerType = dst_MSSQL2005 '(Change if not SQL 2005)
vCmp.Language = ln_English
row_no1 = 2
vCmp.UseTrusted = False
lRetCode = vCmp.Connect
If lRetCode <> 0 Then
 vCmp.GetLastError lErrCode, sErrMsg
End If
Dim vCOA As SAPbobsCOM.ChartOfAccounts
Set vCOA = vCmp.GetBusinessObject(oChartOfAccounts)
Get_COA:
coa_code = Range("A" & row_no1 & "").Value
If coa_code = "" Then GoTo End_sub
coa_type = Range("B" & row_no1 & "").Value
coa_curr = Range("C" & row_no1 & "").Value
coa_name = Range("D" & row_no1 & "").Value
coa_fath = Range("E" & row_no1 & "").Value
GoSub Write_parent
GoTo Get_COA
Write_parent:
vCOA.AccountType = coa_type
vCOA.AcctCurrency = coa_curr
vCOA.ActiveAccount = tNO '(Change to tYES for Active accounts or leave as is for titles)
'vCOA.AllowChangeVatGroup = tYES
vCOA.Details = coa_name
vCOA.Name = coa_name
vCOA.Code = coa_code
vCOA.FatherAccountKey = coa_fath
vCOA.Update
row_no1 = row_no1 + 1
vCmp.GetLastError lErrCode, sErrMsg
Return
End_sub:
If (0 <> vCOA.Add()) Then
MsgBox ("Failed to add item")
End If
End Sub
Give me a shout if you don't come right or if your COA is with segments.
Kind regards
Peter Juby

Add more "Account Types" in chart of account

Hi,
would it possible to add more account types to the "Account Type" drop down, and anyone who has an idea on how to do it?
It would of course be possible to catch the FORM_LOAD event for the form and add additional ValidValues, and in a similar way catch the FORM_CLOSE event and manually save the value to the DB, but this would probably cause problems in other modules using the value..?!
TIA
Martin Korsbro

I don't think it will be possible without breaking the data integrity of SBO.
The product has processing built in based on the 3 standard values (BoAccountTypes Enumeration), if you were to provide an alternate value it would probably cause exceptions in standard SBO screens and lead to some difficult issues for support.
It would be better to add a User Defined Field to the Chart of Accounts and specify the list of values you want there.
John.

No P4040L statement account type is defined in chart of accounts 4040

Hello,
I have maintained account group P & L in SPRO>Financial Accounting>General Ledger accounting>Preparation>Defined Account Group.
When trying to create G/L account FS00 it throws error message
No P4040L statement account type is defined in chart of accounts 4040
Saying "No P&L statement account type is defined in chart of accounts 4040"
Procedure Define a P&L statement account type in chart of accounts 4040
When I have given account group with chart of accounts 4040 why still I am getting this error? Once I deleted entry & added P & L in Chart of accounts 4040.
Experts, Please advise solution.
Thanks

hi,
Step.1 : Create Chart of Accounts - in your case you had created
Step 2: Goto T.Code OB53, it will ask for the Chart of Accounts enter the chart of accounts you had created.
Step 3: Once you entered the transaction, there will be two columns PL Statmt acct type and Account enter x in the first column and leave the account column blank.
Step 4: Try to create the GL account you can able to create.
If you are trying to do the configuration first time, you will face this problem, it is a basic issues when we start learning FICO.
thanks and regards
Praveen.J

Error in P & L aacounts not in chart of accounts

Hello,
I have maintained account group P & L in my chart of accounts 4040 in SPRO>Financial Accounting>General Ledger accounting>Preparation>Defined Account Group.
When trying to create G/L account FS00 it throws error message
No P4040L statement account type is defined in chart of accounts 4040. This is because I have to create Retained earning s in OBD4. Error is like
"No P&L statement account type is defined in chart of accounts 4040"
Procedure Define a P&L statement account type in chart of accounts 4040
When I have given account group with chart of accounts 4040 why still I am getting this error? Once I deleted entry & added P & L in Chart of accounts 4040.
When I tried to post Retained Earning it requires G/L account. While creating G/L account it says No P4040L statement account type is defined in chart of accounts 404. I have created P & L account in OBD4 Still not able to resolve. Experts please help me. THX.

Hi SAP Expert
I have had similar issue, I have created the account group as well as the chart of account and two earning accounts X and X1 respectively with their GL Account assigned to them with OB53.
But on creating the GL account with FS00,the system is giving me this message
" no ZGALL statement account type is defined in chart of account ZGAL.
I have followed this tread and try to implement it is not working. I later went to OB53 again, the system does not give me access because I have initially created retain earning account.
Could you guys come to my assistance please?

How can I Migrate a Segmented Chart of Account with DTW?

Hello.
If anyone could help me to solve this problem I would be most gratefull...
The templates installed in SAP Business One under the DTW folder do not include a segmented chart of account template, so I would like to know how can I transform (if that is possible) the standard model, or maybe find a way out, cause' the chart of account is pretty big and I have it all in a well defined CSV.
Thank you.
Luciano Silva - Lima-Perú

Luciano,
The forum that you have posted your question in is for questions related to the SAP Business One integration for SAP NetWeaver. You should post this type of question in the SAP Business One SDK Forum or the SAP Business One Discussion Forum as you may get a quicker response.
Eddy

G/L account 1212 does not exist in chart of accounts INT

Dear Seniors,
While i do stock upload in MB1C using movement type 561, it is giving an error that
G/L account 1212 does not exist in chart of accounts INT
Message no. M7054
Diagnosis
The G/L account entered is not included in the chart of accounts for your company code.
Procedure
If the system has determined the G/L account, the system setting is faulty. Contact your systems administrator.
If you have entered the G/L account yourself, correct the input. Copied from M8043
I have changed the G/L account in OBYC but still this error is coming. what would be the cause and how to solve it ???
Regards,
Jana

Hi ,
To create the account for chart of account INT use tcode FSP0 .
And if you are trying to replace the account with another account check two entries in OBYC
one is in GBB --- give correct combination of valuation modifier , valuation class , use general modifier BSA and your new account
another is in BSX --give correct combination of valuation modifier , valuation class .
If still you are getting error revert back .
Regards,
Anupam

Account determined for entry (chart of accounts no) WRX 0003 not possible

HI, I'm trying to GR a PO for a material using movement type 101 and am getting the following error
"Account determined for entry (chart of accounts no) WRX 0003 not possible"
I know that I need to go to OBYC to make an entry for transaction WRX for valuation group code 0003 and valuation class and then assign it to the relevant gl.
My problem is I don't know what the valuation class should be. In the PO there is short text entered for the item rather than a material number so I cannot go to the material master to check what valuation class is assigned. Is it linked anywhere to the material group?
Thanks in advance for your help

yes u can do
fist
u can make the entry and blank valuation class and give the gl account in wrx
so that it will take this GL account for blank materia number
or
u cna give valuation class to material group
MM purchasing -- materal master -- Entry Aids for Items Without a Material Master
hope this helps

Country chart of accounts mapping to operational chart of accounts

Hi All,
We intend to use country specific chart of accounts to one of our company code along with operational chart of accounts. We try to map 1 operational G/L account to a group of country G/L accounts, system not allowing doing this, understanding it allows only 1:1 mapping.
Is there any work around to achieve this?
Requirement at country COA level, G/L accounts should be created and reported by Department: e.g.
Salary u2013 Finance u2013 600100
Salary u2013 R/D u2013 600110
Salary u2013 Marketing u2013 600120
The same way for couple of P&L accounts to be created, but in operational COA we do have only one expense or revenue account these are used across the globe (all company codes).
I heard that, it is possible in SPECIAL PURPOSE LEDGER, creating new ledger and assigning the country specific chart of accounts, inputting some validation to achieve this purpose.
Simulating the purpose, with an example; during posting, where Operational COA G/L ACCOUNT equals to specific COST CENTER check FUNCTIONAL AREA and pick the appropriate country COA G/L ACCOUNT .
Substitution for Validation; Functional Area = Country Specific G/L Account
Currently Iu2019m using the mySAP and using New G/L (not document split), would like to achieve the Special Purpose Ledger functionality by creating a new ledger type in New G/L to map country specific chart of accounts to operational chart of accounts (N:1).
Please share any other alternatives avail to achieve this.
The reports are needed by functional area,
Balance sheet by functional area G/L accounts (country specific COA)
(Figured some difficulty to assign functional area to G/L accounts, though I have cost of sales accounting is activated)
T/B by functional area G/L accounts (country specific COA)
Journals by functional area G/L accounts (country specific COA)
Document line items by functional area G/L accounts (country specific COA)
Please try to share you thoughts and advice on this.
Thanks.
Vyas

Dear Vyas,
We have similar requirement as yours
Requirement at country COA level, G/L accounts should be created and reported by Department: e.g.
Salary u2013 Finance u2013 600100
Salary u2013 R/D u2013 600110
Salary u2013 Marketing u2013 600120
I would like to know how are u handling this situation.
Thanks and Regards
Anil

Country chart of accounts and alternative account No.

Hello Experts
we're using country chart of accounts and alternative account No. to fullfill FICO China localization, now I have below questions:
1, In manual FI posting in company code of china, eg. by transaction code FB01, which account number is used for this posting? Account number in operational chart of accounts or account number in country chart of accounts?
2, The alternative account No. in country chart of accounts also needs to be created with compnay code level master?
Or we just need create account in operational chart of accounts with company code level master?
3, If we use account in operational chart of accounts for FI posting by company code of China, after posing, two accounting documents are generated, one with account in operational chart of accounts? Another one with account in country chart of accounts?
4. Country chart of accounts is used for consolication purpose? Is there some difference with group chart of accounts?
Thanks,
Nicole

Hi Nicole,
1, In manual FI posting in company code of china, eg. by transaction code FB01, which account number is used for this posting? Account number in operational chart of accounts or account number in country chart of accounts?
> Account No. in Operation Chart of Accounts is always used for FI posting. Alternative Account No. is always for information purpose.
2, The alternative account No. in country chart of accounts also needs to be created with compnay code level master?
Or we just need create account in operational chart of accounts with company code level master?
> You only create Operational Chart of Accounts for posting. Alternative Account No. can be of two types 1):-is a freely definable text and you don't have any chart of Account for that, for example say legacy No. 2) The Account No. from a country Chart of Accounts, in this case you create a GL in Country Chart of Accounts.
3, If we use account in operational chart of accounts for FI posting by company code of China, after posing, two accounting documents are generated, one with account in operational chart of accounts? Another one with account in country chart of accounts?
> Not True. Only Operation Chart of Accounts will get posted. In the Alternative Account No., the Alternate Account No. will get populated.
4. Country chart of accounts is used for consolidation purpose? Is there some difference with group chart of accounts?
> No. Country Chart of Account is used for External reporting.. Group Chart of Account is used for Consolidation.
Regards,
SAPFICO

In MIRO G/L account is not defined in Chart of accounts

HI Experts,
when i am doing MIRO G/L account is not defined in Chart of accounts,HOW can i solve this problem pls suggest me.
regards
ramakrishna kakarala

Hi,
What is the error you are getting?
For automatic account determination,you have to Configure followings:
1.OMSK: Valuation Class with Account catagory reference,
2.OMWM: Active Valuation Grouping Code,
3.OMWN: Active Movement type with G/L account,
4.OMWD: Active Valuation Area,
5.OMWB: Active Chart of account,Valuation Grouping Code,Account Grouping Code,Valuation Class and G/L acocounts
For your problems follow the steps
1.Go To T.Code: OMWB,
2.Enter your Chart of account,
3.See Transaction key( your are getting error and click it) and assign G/L accounts.
Or One steps futher
4.Click Your Account Modifier , system will take you to next screen and then enter valuation modiofier, account modifier,Valuation Class,Debit G/L account and Credit G/L Account and Save.
Hope this will helpful then reward and close it.
Regards,
Biju K

Account group and Account Type.

Hi all,
Could you please tell me the diferences between GL Account group (by example cash, expense, revenue ....) which we define in IMG - Financial Accounting - General Ledger Accounting - G/L Accounts - Master Records - Preparations - Define Account Group and Account Type (by example: Vendor, Customer, Material, GL Account) which is in the screen "create account type" IMG - Financial Accounting - Financial Accounting Global Settings - Document - Document Header - Define Document Types ?
Thank you very much.
Sylvecast

Hi
Account Group Controls the Master records. It controls the number range of Master record and Field status group (Supress, Required, Optional and Display) also. SAP follows a Grouping principle all throughout SAP to handle the Master Records that may be in GL, AR AP any thing. See to create a GL Account group you define at OBD4 there itself you assign the Number Range or those groups which also controls Field Staus of GL Master Records. And for Creating AR and AP Master Records you create at OBD2 and Vendor at OBD3 which will also controls Field Status Group of And Number range of Master record. The only difference between GL and AR/AP is assigning of number range. For GL will specify at OBD4 itself but for AR/AP we need to create a number range at FBN1 then assign to AR And AP at OBD2 and OBD3 respectively.
One more thing. Remember only Field Status group of Master recard (OBD2, OBD3, OBD4) only contain Display option but not to Posting Key or Field Satus Group (OB41 or OBC4). I am so specifing becoz I commited this mistake in one interview.
In summary, the account group controls:
i) The number ranges of the accounts,
ii) The status of the fields in the company code segment of the master record. Since a chart of accounts contains many different types of accounts, they can be bundled into different "account groups ". Usually one account group bundles
accounts with the same tasks within the general ledger, e. g. cash accounts, material accounts, asset accounts, profit and loss
accounts,...
Surendra

G/l account not assigned to chart of account

Hi all,
While GR I am getting an error message.
G/l Account for the particular material type (e.g. Trading goods Val Class=3100 & G/l Acct 301000) not assigned to
the chart of accts.
Actually this error is only with this material type and not with others.
The particular G/l Acct is not created in the company code.
I have tried to create that G/l Acct using T.Co. FS00 but in vain. Because some error occurring.
So how to create G/l acct for that mat type and how to assign that to the chart of accts
Thanks in advance

Hi,
Check configuration whether your valuation class assigned propertly..
1.OMSK: valuation Class with Account catagory reference,
2.OMWM: Active Valuation Grouping Code,
3.OMWN: Active Movement type with G/L account,
4.OMWD: Active Valuation Area,
5.OMWB: Active Chart of account,Valuation Grouping Code,Account Grouping Code,Valuation Class and G/L acocounts
Regards,
BK

Reconciliation Account Type in FS00

Hi All,
I have installed IDES ECC6.0 and wanted to create GL through FS00.
It has all the fields except Recon. Account for acct type in Control Data.
Please help me how would I define Recon acct type for a GL.
Regards,
Ankur

Dear
This needs to be checked in Layout.
Img -->Financial Accounting(New) -->General Ledger Accounting(New) -->Master Data -->G/L Accounts -->Preparations -->Additional Activities -->Layout for Individual Processing
1.Define Layout
2.Assign Layout to Chart of Accounts.
3.Define Screen Layout for each Transaction
Regards
Venkat
Edited by: Venkat Dara on Sep 2, 2009 9:11 AM

Text ids for Chart of Accounts & Co Code Area

Hi,
Why do we need obt6 & obt7 i.e. Text ids for Chart of Accounts & Co Code Area.
Regards,
Vikas

in case when u want to use some additional text for the creation of GL at a crertain level like COA then u create the standard text types and tick the relevant text... then whenever u create the GL then it will give u the option of putting text there..... it is more of information text....

Chart of Accounts - Account Types

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