Check Out Records through Workflow

Hi
I want to Check Out records that are added through Import Mgr untill they are reviewed and approved. However, if i enable "Check Out Records" for Start activity and select "Action on Records" as "Check In" for Stop activity - the Workflow fails to launch giving an error message "Not yet implemented".
How do i achive this functionality?
Regards,
Anoop

No way to checkin/checkout records from a non-main table.
This would not be logical. When you check out a record from a flat table and it is used as a lookup value somewhere in the main table, so what to do with such a situation? Checkout the corresponding main table recordt? This would be rather confusing.
In other words, it is quite a question how to handle checkin/checkout for records that are used somewhere else.
There is no such problem for the main table records - they can never be lookup values and no record in a repository can depend on them.
So, no way to checkout records from a flat table.

Similar Messages

Is it possible to update a checked out record in a workflow?

Hi All,
I want to join a checked out records in a workflow with a updated record.. I am getting the following error:
Import failed. Cannot import record because it is already in a workflow or is already checked out by another user
Import action: Update (All Mapped Fields)Source record no: 2
I have created a workflow with validations in it.. and they are failed and the records are held in that workflow.. Now I want to update those records with another import.. I am unable to join that check out records in the workflow..
Any inputs.
Thanks
Rajeev
Regards.
Rajeev

Hi Rajeev,
Yes we can not import the records which are in an Workflow your import fails.
As ravi suggested Auto join checked out records will work only when the user who checked out and the importing user are same.. but if you are trying to update the record which is checked out by another user you can not be able to update that record.
Why are the records which are failed in the other workflow are checked out? any reason.
when you design the worflow for validating a record are you using validation step or branch step ?
You should use branch step on default condition you should have an assginment(for stating some field in the repository as Error so that you can trace how many records failed) and another stop step which will check in\rollback those values.
So your records will be in check in after the first workflow is processed..... and you can proceed with your import then.
Let me know whether i understand your problem or not, if i am wrong please let me know the complete scenario which you want to achieve.
regards
Sowseel

Portal check out record does not check in when MDM workflow is active

Hi Experts,
We are using portal as front end for the MDM material creation/update.
when a user tries to edit a material via portal, the record is checked out in mdm and once the record update is done and submitted that particular record will be checked in. this is normal process and automatic in nature till date.
However, we have created a simple workflow in mdm, we havent checked out records in start step of workflow.
So it normally executes without check out /in via MDM Workflow.
workflow triggerring action = record import, record update, record add.
when i edit the material vai data manager WF triggers fine and all is well.
However when i edit the material via portal, record is checked out (which is normal) and once record is submitted, the workflow in mdm is triggered successfully.
Workflow ends with all necessary syndication's and validations and ends successfully, But after this the record still remains as checked out? ???
ideally as mentioned above (in bold) once the user completes editing the record and submits it, the record should be checked in, but this is not happening!!!
Please let me know why is this happening.
Please help.
Regards
Eva

Hi Eva,
That is useful.
Analyzing this issue I came across SAP note 1740194-Record remains in exclusive lock after workflow is completed.This was an issue observed in SAP MDM 7.1 SP08.
It gives a workaround -
The workaround is:
The owner of updating has to click on the modified record in Data Manager after workflow completed. The original modified record will be unlocked.
Ofcourse,resolution would require an upgrade.
Thanks,
Ravi

How to find the owner of checked-out record?

Hello Experts,
How to find the owner of checked-out record?

Hi,
I completely agree with Ravi.
If you are using MDM 7.1 you can see the Job ID of that record on the right in MDM
Login as Admin in MDM and search for the job ID to find the owner of the record
Regards,
Antony

Check resource connection through workflow

Hello..
How we test resource connection through a workflow.
I am using getConnection method but that is not working fine for me. I guess i am giving some parameters wrong.
Would be helpful if anyone could share their knowledge on the same.
Thanks in advance.

Create a Java method like in the following example and call if from anywhere you like
public static void testConnectionExample() throws WavesetException {
    Resource resource = (Resource) getSession().getObject(Type.RESOURCE, "Active Directory");
    ResourceAdapter adapter = ResourceOp.findAdapter(resource, resource.getCache());
    WavesetResult result = adapter.testConfiguration();
    assert result == null || result.getErrorMessages() == null;
}

Check out Error

Hi,
I am working with workflow,At the start i had checked out records,however accidently the workflow got deleted.
Now I am not able to delete or check in or rollback the record.
Its giving an error :Record already used in workflow.
Any suggestion
Regards
Nisha

Hi Nisha,
Login to Data manager using WF owner's credentials (Admin or WFAdmin, as per ur case) . Just right click on the record in data manager --> Check in/out --> All Versions. Now on the checked out version of the record launch the same workflow again (in which WF you have checked out the record in first step). Manually push the WF to next steps using data manager only (In workflows tab). Once this workflow gets completed, your record will get check in (Only if u have check in in the last step of ur WF configuration in visio). Then You will be able to perform any operations on that record.
Hope this solves your problem.
Regards,
Dheeraj.

Check-out Exclusive and Check-out Nonexclusive

Hi,
When we check out a record exclusively or non-exclusively why is the 'Modify Join Permissions' option active(not disabled).According to my understanding,if we make check-out non-exclusive, without modifying join permission,all the other users must be able to 'Join checkout'.If it is exclusive we have to assign user and role who can Join Checkout it.Then why is the 'Modify Join Permission' option coming for non-exclusive checkout also.Apart from my understanding is there any other difference between the two.Please help me in clarifying this.
Thanks and Regards,
Preethi

Hi,
(1) Exclusive, which grants join permissions to no other roles or users (by default, no other users can join the checkout); and
(2) Nonexclusive, which grants join permissions to the Everyone role (by default, all users can join the checkout).
Instead of checking in the duplicate record, the owner can use the Roll Backcommand to delete the duplicate and abandon changes.
You can use the All Versions command to display both versions (originals and duplicates) of all checked out records. This is the only way for other users to join the check out of new records.
You can use role-based privileges to decide whether owners and/or non-owners are permitted to check in, roll back, or modify join permissions of checked out records.
follow this link:
http://help.sap.com/search/highlightContent.jsp
hope this may help you,
Regards,
srinivas

Updating record with check out in Workflow by Import Server

Hi,
I have a Workflow starting with "Checkout". During the Workflow, a syndicate is executed, a WebService is called and the response is processed by Import Server.
The record is not updated because it's u201Ccheckoutedu201D.
The user that executes the Import Server is the Admin, which have all roles and the u201CAuto-Join checked out recordsu201D parameter is u201Cyesu201D.
Can I update a record with check out by Import Server? The MDM version is 5.5.64.71
Thank you,
Evandro

Lets start with this....
1. Auto-Join checkout records -->Yes ; should join the record which is already checkedout as well as in workflow.
2. Check the [owner] assigned to workflow record that might stop you to AUTO-JOIN this record to exisiting.
please feel free to revert.
thanks
Alexander

MDM Record Check out and Check in from the Portal

Hi everybody,
I'm trying to figure out what is the standard way to trigger the Check out and Check in from the Portal.
How do I need to configure the MDM workflows and the Portal, so the standard Item Details iView would automatically check out the record when the Edit button is pressed.
Do I need to configure Guided Procedures or UWL on the Portal or can I avoid that?
Thanks for your help in advance,
Boris

Hi Boris,
When we connect MDM to a front end system like Portal,the portal will replicate all teh functionalities of the backend sytem from the front end as in this case in EP.
But when we maintain Master data form the MDM Data Manager we get a lot of options in the context menu ,when we right click a record in the record pane.
All of these cannot be made available on the portal,but however the feature of Checkout can be made possible if you try to update the record through a MDM workflow.
As in MDM workflow you have to option of Checking ou the record at the beginning of the Uddate and then checking in back at the completion of the record update.
For this you can use the MDM workflows and integrate it through EP using UWL.
Kindly refer some additional docs which will guide you in the configuration of the same:
Re: MDM workflow with UWL
Re: Need to Integrate Universal Worklist in SAP Master Data Management.
Re: MDM Portal configurations.
Hope It Helped
Thanks & Regards
Simona Pinto

In workflow need to check in passed validaitons and check out failed once?

Hi All,
Can any one let me know is the following requirement possible?
In workflow can I able to split records based on validation result? I need to check in passed validations and check out failed validations..
Regards
Rajeev

Hi Rajeev,
You can try out both branch step and validation step and see which serves your purpose better.
In branch step you can give multiple validation/validation groups,if result is TRUE take the first branch and check in at STOP.
If FALSE,take dont checkin at STOP,either cascade or Rollback as the case be.Also here you can call the same or other Workflow.The split branches can later be combined using MERGE or Group.
Other way can be by using Validation step,setup iteration threshold.here failed jobs will be sent to previous step and passed ones will move ahead in WF.Later you can checkin at STOP and failed jobs would still be in WF in checkout state.
For your reference :
http://213.41.80.15/SAP_ELearning/OKEC/nav/content/011000358700000601512007E.PDF
http://help.sap.com/saphelp_mdm550/helpdata/en/43/e0615a82b40a2ee10000000a11466f/frameset.htm
Thanks,
Ravi

The workflow could not check out the list item.

Hi Guys,
I have a workflow enabled on document library and it needs to started manually.
Whenever user starts workflow manually, gets following error:
"the workflow could not check out the list item. Make sure the list item is not checked out." list item is not checked out & this workflow was working smoothly earlier.
OutCome: The workflow operation failed because the workflow lookup found no matching item.
I have gone through below links:
https://christopherclementen.wordpress.com/2014/05/23/oob-approval-workflow-error/
https://social.msdn.microsoft.com/Forums/office/en-US/f673d0f6-92eb-4057-95ff-ed3cb7790360/the-workflow-operation-failed-because-the-workflow-lookup-found-no-matching-item?forum=sharepointcustomizationprevious
Any clue on this?
Thanks, Nilesh

maybe check out for editing documents setting is turned on so wokrflow needs doc to ce cheked out before proceding and user might not have permission to do that.
please refer below link:
http://sharepoint.stackexchange.com/questions/32399/workflow-error-the-workflow-could-not-update-the-item-possibly-because-one-or
http://community.office365.com/en-us/f/154/t/243062.aspx
http://stackoverflow.com/questions/1272957/document-checked-out-in-sharepoint-when-workflow-starts
Please mark as answer if you find it useful else vote for it if it is close to answer..happy sharepointing

I can record midi data from my Mason & Hamlin Piano Disc Pro Record through my MOTU Traveller into Logic but Logic won't send midi data out to the MOTU Traveller to the Piano Disc player

Hello All,
I can record midi data from my Mason & Hamlin Piano Disc Pro Record through my MOTU Traveller into Logic Pro 9.1.8 but Logic won't send the midi data back out to the MOTU Traveller and thus to the Piano Disc player. I got it to playback one time but have no idea how and when it did it was looping or something because the velocity was way high coming back in and the damper pedal was slamming down. When I play a key on the piano the midi "in" light on the Traveller lights up. When I play the track back on my computer no lights blink on the Traveller and when I did the apple midi studio test in utilities when I play a key I get the confirmation signal noise and the Traveller blinks when I click on the down arrow of the Traveller in the Apple midi studio test the midi out light on the traveller never lights and the signal light on the piano does not blink either. No outbound signal at all...
I have messed with every possible parameter I can find and and have had help from one of Piano Disc's premier editors but no luck. The piano was prepped for me on Logic so it would work with my studio. I'm positive it's my fault and I'm overlooking something really simple and stupid but what!??!
Somebody please help. Thank you all in advance for ANY ideas you might have!

Blues Piano,
I'm not sure if this will be a help or not. I'm so Logic Pro wet behind the ears that I make newbies look experienced. However, I'm not expecting many on the Apple support forums have a PianoDisc system, much less one with the new optical record strip. While I don't have any record strip on my PianoDisc, I do have a PianoDisc iQ that's only a month old. I've been playing converted paper scrolls from hundred year old player pianos through it via the MIDI in port of the PianoDisc CPU. I've found I have to open the MIDI file in Logic Pro (10.0.4) then go to <Track><New External MIDI Track> then copy the existing track to that new external track. Only then can I see in the Track inspector (defaults left side of screen with the Icon for the instrument) the "Port" parameter. Then I can select my external MIDI device in that Port selector.
I've also encountered problems with the PianoDisc not using enough force on the notes or using too much force. To get around this problem, until I understand Logic better, I've been setting minimum and maximum volicities. To do that I right click on the track and select "Select All." Then I right click again and select "MIDI" then "MIDI Transform" then "Velocity Limiter." In the resulting pop up window in the center is a drop down and you can play with the velocity from "MIN" to "MAX" along with "ADD" "SUBTRACT" etc.
I hope this helps. I envy you your Mason & Hamlin. If you need more help on this just email me at pfleischmann at mac dot com.

Workflow condition to check error records in a multi line container element

Hi All,
My requirement is to change a standard workflow in which below condtion is checked and subsequent action is taken.
The condtion checks a return internal table contains a row or not. Now the problem is for success and Information messages
also the return table contains entries and the condition is becoming true. Subsequently workflow follows error recovery steps when there is no error.
SAP suggests a note with manual corrections and mentions to change the condition to check whether error records are there. So can we enhance the condition &return& NX to something that it checks error records. I dont want to create a new step and go to business object method to delete non error records.
Please let me know if this condition can be enhanced.
Thanks in Advance.
Aleem Mohiuddin.

Dear Aleem,
As this is sap standard workflow, should report this error and wait for feed back. Or add a loop step before of this check any E messages inside, if yes put a errflg as x other wise keep as blank.
Best of luck.
Regards,
Ranjith

Record Check out/in - Data Mgr

I have some records that have the gray (original) checkout icon in the column. There are only three of us who may have checked these records out and we've all tried the following:
1. When we try to join the checkout, we get the message that these records are not checked out. 2. If we try to delete these records we get the message that the record is already checked out.
We all have standard delivered Catalog Manager security. Version 5.5 SP5. Does anyone have any clue as to how we either delete these records or get them checked in. Is there any way to tell who might have checked a record out? This is our development system, but I figure if it happened here it could also happen in production.

If you are in a desperate situation you can always run these SQL queries:
The database name "MDMTEST_M000" should be replaced with the actual database name of your repository.
        DELETE from MDMTEST_M000.A2I_DATA_10_WFUSER;
        DELETE from MDMTEST_M000.A2I_DATA_10_WFSTEP;
        DELETE from MDMTEST_M000.A2I_DATA_10_WFLAUNCHEDDATA;
        DELETE from MDMTEST_M000.A2I_DATA_10_WFJOB;
This is for 5.5 SP05, the table structure is a bit different in SP06, but you'll be able to tell the difference in table names when you look at the database.
I haven't run these on SP06, you will experience some data loss. I would do an archive of the repository first.
Edited by: Harrison Holland on May 8, 2008 1:25 PM

Getting error: *cannot check out a record* in URM

We have recently implemented URM and it seems to be working fine as far as checking in records and the dispositions working. The problem occurs if someone tries to check out a record. An error comes up saying that a record cannot be checked out. Am I missing something here? Shouldn't I be able to check out a record, update it and then check in a new version?

No, that's the point of records, they are not alterable.

Check Out Records through Workflow

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