Cleaning and organizing iphoto folder in HD

hi,
I was wondering if there is something I can do (or delete without eliminaing important or required files) to clean up and reduce unnecessary usage of my HD capacity.
Currently in my iphoto folder is the following:
albumdata.xml
Data (folder)
dir.data
iphoto.ipspot
iphotolock.data
library.data
library.iphoto
library6.iphoto
modified (folder)
originals (folder)
Thumb32Segment.data
Thumb64Segment.data
ThumbJPGSegment.data
any information would be of great assistance. Perhaps there are hidden files that I can delete that are stored in other parts of my computer ie. if it is deleted is the deleted file still stored somewhere else ?
thank you in advance for any advice
-y
Mac OS X (10.4.9)

iPhoto is a database application (not a file browser) with limited version control. It's fundamental philosophy is to always keep your original, imported file in its original condition. If you edit a file, it always changes a copy of your photo. Each of the 3 folders contains a different, yet necessary, version of your photos.
Originals: holds your full-sized, original imported files. These are kept safe and remain unchanged, no matter what you do. This gives you the option to "Revert to Original" if you wish to discard your edits. Movie clips you import into iPhoto are stored here, too.
Modified: holds any edited version of your files, including photos rotated by a digicam's auto rotate feature. Also in this folder is a jpeg image matching the first frame of any movie clip in your iPhoto library. This jpeg allows the film clip to be represented when you view your library. If you shoot in camera RAW, the RAW file goes into Originals and a jpeg is created in the Modified folder.
Data: holds the thumbnail version of every file in your library. These are necessary for displaying your photos quickly. You see the thumbnails until you move the size slider up to a certain point, when iPhoto grabs the full-size version for you. The thumbnail always reflects the most current version of the photo, whether it resides inside the Originals folder or in the Modified folder.
DO NOT try to "clean up" your iPhoto Library folder from within the Finder. This is a recipe for disaster. Any changes you make will cause the link between your file and the iPhoto database to be lost. At worst, you can corrupt the database and have to start over with a fresh library (and re-import all your photos).
Anything you need to do to organize your photos can and should be done from within iPhoto itself. You can even set it up to allow you to edit in another application, like Photoshop Elements. If hard drive space is an issue, then you can move the entire library folder to an external hard drive and use it from there. The only catch is that the drive must be mounted to use iPhoto. It's very easy to do, so post back if you'd like instructions.
The one file you've listed that might be unnecessary is the library.data file. That one is left over from your previous version of iPhoto, and is not used by version 6. Look at it's Last Modified date. If it's old you can pull it out to your desktop. Launch iPhoto and test it. If all is well you can delete that one file.

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I'm trying to figure out the best way to condense and organize my pictures that are stored both an internal and external hard drive. I've been reading some different posts and articles to figure out what to do but am still not sure.
I recently just started to keep closer track of the photos on my internal hd by changing their titles, assigning keywords, etc. and want to do that with my photos that are on my external as well. I don't have the hard drive space to import all of these pics back in to iPhoto but thought I could do this is in batches. Once I've imported and organized these as I'd like what's the best way to move these batches back to the hard drive?
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Welcome to the Apple Discussions.
As you are using iPhoto 6 it’s very easy to simply have 2 Libraries, one on your internal, one on your external drive:
Hold down the option (or alt) key key and launch iPhoto. From the resulting menu select 'Create Library' to make a second Library on your external.
Hold down the option (or alt) key key and launch iPhoto. From the resulting menu select 'Choose Library' will allow you to choose which Library to open too.
As you are still using iPhoto 6 keywords added to Photos are not maintained outside of an iPhoto Library. (If you upgrade to a later version you can do this)
drag from the data/original/modified folders (in the iPhoto library)
Never, ever. Don't change anything in the iPhoto Library Folder via the Finder or any other application. iPhoto depends on the structure as well as the contents of this folder. Moving things, renaming things or otherwise making changes will prevent iPhoto from working and could even cause you to damage or lose your photos.
Managing Multiple Libraries - including moving pics/albums/rolls and metadata between them - is greatly facilitated by using iPhoto Library Manager
Regards
TD

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It sounds hard because the number of albums and photos.

There is a 3rd party application, iPhotoTool, that will let you select the top folder containing many subfolders and import all of them into iPhoto and create an album of each sub folder. That will save you a lot of manual work. Then all you need to do is create folders in the Source pane to organize your albums. Be sure to not allow duplicates each time it asks or you'll get duplicates in many of the folders. You'll be asked for each subfolder above the lowest but that's lot easier than manually finding and dragging each folder into iPhoto's Source pane.
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Click to view full size
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Newbie Question: Importing (from PC) and Organizing Photos in iPhoto

Hi everyone,
I am currently a PC user and am contemplating buying an iMac, and I'm trying to determine if iPhoto will meet my needs for photo importing and organization.
I currently have around 20-30 gigs of digital photos and am using Windows Photo Gallery (for Windows Vista) to view/organize/import them.
The directories are organized by the photo date taken in the format "yyyy-mm-dd" .
Some of these directories are appended with an event name if applicable, i.e. "2011-12-25_Christmas Party" while others will only have the date, i.e. "2011-12-20"
My photos are named according to date/time taken so that a file listing will display the photos in chronologic order. Again, some of these will be appended with an event name or other descriptive label. So, many photos will look like this: "yyyy-mm-dd_hh-mm-ss" while others will look like this: "yyyy-mm-dd_hh-mm-ss_event name"
A possible complicating factor in all of this is that some of the photos were taken with a camera where the time/date was not set properly, or with cameras whose date/times were set for a different time zone. I adjusted this within Windows Photo Gallery, but I am not sure if it permanently changed the date/time in the photo file's properties... I've seen some evidence that it may not have. I did make sure that the file name was named according to the correct date/time in every case, however.
Now, here are my questions about using iPhoto:
1) When I initially import my photos into iPhoto, will iPhoto recognize (or is there a way to make it recognize) each separate directory as a separate event based on the directory in which it is found?
2) If I copy photos into iPhoto library, will it respect and preserve my directory structure wherein photos are separated by date taken? If not, then is it practical to still use iPhoto without copying the files into its library (by keeping them organized as subdirectories in a directory elsewhere and having iPhoto setup to automatically display photos in that directory)?
3) If I use iPhoto to import pictures from a digital camera, can I control how it sorts those pictures into directories by making it name the directories in yyyy-mm-dd format? This is what Windows does and I find that format very convenient for organizing and viewing photo files, especially those that I have not yet tagged.
4) Again, if I use iPhoto to import pictures from a digital camera, can I control the naming convention so that photos are named according to date&time taken (i.e. yyyy-mm-dd_hh-mm-ss ), or at least according to just date taken (i.e. yyyy-mm-dd) as well as appended with event names?
5) Will I be able to edit photo properties, such as date taken, within iPhoto if I discover that a photo is incorrectly organized?
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Here's the thing: You've put a lot of time developing a system of managing files. iPhoto is all about Photos. So, frankly. forget your current system and use iPhoto. it has more powerful and more varied tools for managing your snaps.
There's a conceptual leap to be made with apps like iPhoto. The illustration I use is as follows: In my iTunes Library I have a file called 'Let_it_Be_The_Beatles.mp3'. So what is that, exactly? It's not the song. The Beatles never wrote an mp3. They wrote a tune and lyrics. They recorded it and a copy of that recording is stored in the mp3 file. So the file is just a container for the recording. That container is designed in a specific way attuned to the characteristics and requirements of the data. Hence, mp3.
Similarly, that Jpeg is not your photo, it's a container designed to hold that kind of data. iPhoto is all about the data and not about the container. So, regardless of where you choose to store the file, iPhoto will manage the photo, edit the photo, add metadata to the Photo but never touch the file. If you choose to export - unless you specifically choose to export the original - iPhoto will export the Photo into a new container - a new file containing the photo.
All of your queries are about files and filenames and file storage. They're all pretty much moot if you use iPhoto. If you use iPhoto it becomes the "go-to" app for all your photos. Everything you need to do with the photos can be done via iPhoto or with iPhoto.
When I initially import my photos into iPhoto, will iPhoto recognize (or is there a way to make it recognize) each separate directory as a separate event based on the directory in which it is found?
Yes, but... Events are organisation for those who can't really be bothered. They are automatic - based entirely on Date and Time the camera records the photos as taken. You can move photos between Events, you can Merge Events, you can Rename them and sort them in various ways except one: You cannot manually sort in an Event as Events are all automated.
Albums are a much more varied and powerful organising tool.
2) If I copy photos into iPhoto library, will it respect and preserve my directory structure wherein photos are separated by date taken?
Well forget about "directories", you're talking Events, Album and Folders now. But yes, you can define Events (or Albums) based on date. However, given that iPhoto can sort on date, can search on date and date ranges and can generate Smart Albums based on date (say, All the Photos from 2010, only the photos from June 2010 or just the photos fron June 10, 2010, or even the photos from May 12 2009 to July 11 2010) how the fies are organised on the disk is of little concern. You never access them via the HD anyway.
If not, then is it practical to still use iPhoto without copying the files into its library (by keeping them organized as subdirectories in a directory elsewhere and having iPhoto setup to automatically display photos in that directory)?
Yes you can do this. It's called a Referenced Library. I don't recommend it - especially for a new Mac user - and it adds nothing except complexity to the process. It has no extra capability. It's just dumb file storage. For more on this:
https://discussions.apple.com/thread/3062728?tstart=0
3) If I use iPhoto to import pictures from a digital camera, can I control how it sorts those pictures into directories by making it name the directories in yyyy-mm-dd format?
No.
This is what Windows does and I find that format very convenient for organizing and viewing photo files, especially those that I have not yet tagged.
There are various tools in iPhoto that will allow you to find photos that you have not yet tagged or organised.
Again, if I use iPhoto to import pictures from a digital camera, can I control the naming convention so that photos are named according to date&time taken (i.e. yyyy-mm-dd_hh-mm-ss ), or at least according to just date taken (i.e. yyyy-mm-dd) as well as appended with event names?
You can add titles to photos, yes. But as the date and time of the photo are already in the Exif, using those in the name of the photo is a bit redundant.
Will I be able to edit photo properties, such as date taken, within iPhoto if I discover that a photo is incorrectly organized?
Yes.
It's a bit to take in I know, and I always suggest to people that the best thing is to create a library on their Mac, import a couple of hndred pics and explore what it does (and doesn't), and see if it works for you.
iPhoto uses a lot of virtualisation. Photos are stored in the Library. (Events are just one of two possible views of the Library). Albums reference photos in the Library. So a shot can be in any number of albums and use no extra disk space. Keywording is also very powerful. Here’s a stock answer I use for folks when wondering what iPhoto can do:
I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.
I keyword on a
Who
What
Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.
Using this system I can find pretty much find any pic in my 40k library in a couple of seconds.
So, for example, I have a batch of pics titled 'Seattle 08' and a typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
File -> New Smart Album
set it to 'All"
title contains Seattle
keyword is mountain
keyword is snow
rating is 5 stars
Or, want a chronological album of John from birth to today?
New Smart Album
Keyword is John
Set the View options to Sort By Date Ascending
Want only the best pics?
add Rating is greater than 4 stars
The best thing about this system is that it's dynamic. If I add 50 more pics of John to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.
Finally, all of this can be exported from iPhoto should you decide to migrate to a different app or different OS in a year or two.
Regards
TD

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I understand I cannot edit these photos using any software
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If you want to copy all of your photos to a Windows machine and have them in folders representing the iPhoto Events the were in quickly and easily just do the following:
1 - open the library with the Finder as shown in this screenshot:
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Message was edited by: markselise

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thanks for any suggestions.
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There are several ways to erase photos, slideshows and albuns from iPhoto.
First of all, to make you more feel secure all you photos are actually in your iPhoto library- that means they have been copied to you pictures folder. Whatever you do with them, the originals are kept. I mean, if you have one photo in a certain album and if you erase it from that album, the original is kept in the Library and pictures folder. All iPhoto does is like an alias to the Library, so it is perfectly safe to erase an album or slideshow in iPhoto, since the real photos are in the Library, and the most real ones are still kept in the pictures folder on the finder.
..."how do i properly erase an iphoto folder?"- select it and press "delete" or on the "edit" menu--> "erase/delete/cut"... again... don't worry about the content of this folder/album, because they will remain either on the iPhoto Library and pictures folder on the Finder.
Sorry to be so confusing...
Hope I've been helpfull.
Kisses from Portugal
CV

Cleaning and organizing iphoto folder in HD

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