Clearing of customer recon account

Gurus please help
We are having debtors recon account (GL) that is having a balance. All the debtors that were linked to this control account had been cleared, but somehow a balance remain on this account.
To change this account its balance should be zero. Now I can not post directly to this account, If I link a debtor to it than the problem pops up again when clearing the debtor account.
How should I go about clearing a control (Recon) account, without posting to a debtor?
Thanks

1. To: Paul Annotee
I want to change the message control (OAB5), but message I now getting is that the message is not allowed to be changed (message: F5354)
2. To: Morgan
If I create a credit memo, this will automatic post to the Debtors book and I don't want to post to the debtor, but only clearing the GL (control/recon account)
3. To: Siva
I only want to clear this account, not creating a new one. This account will not be used any longer. Debtors linked to this control account are all in zero.

Similar Messages

Customer recon account change

Hello Friends,
Our client had a requirement of changing the recon account for customer.
Customer A (recon account 100) already had line items posted from last 2 years, these line items are cleared also.
Now business wants the recon account for this customer A to be G/L#200. Along with that the reporting in balance sheet for this customer is required to be in recon GL 200.
In order to achieve this we did the following:
1. We made the balance of the customer account zero by transfereing the balance to temperory GL account. (Accounting document # 1200001 created)
2. Changed the recon account in customer master from 100 to 200.
3. Made reversal entry, i.e., transfered the balance from temperory GL account to customer account. (Accounting document # 1200002 created)
4. In balance sheet now the balance is transfered to recon account 200.
But now there is a problem, the customer statement has two open items (documents 1200001 & 1200002) when we are clearing these open items in the customer the impact created earlier with step 3 is getting reversed i.e., the balance from recon account 200 is getting nullified and its going back to recon account 100.
We just want to clear the customer open item how can we do this?
Please suggest.
Regards

Here is the official SAP help on the subject:-
Hello,
You should run balance sheet adjustment program after any reconciliation account change.
The system performs any adjustments required due to the change of reconciliation accounts or G/L accounts. The items from the old reconciliation accounts are allocated to the new accounts. Since you cannot post to the reconciliation accounts directly, the postings are made to temporary adjustment accounts.
These adjustment accounts should be displayed along with the relevant reconciliation account in the balance sheet. The postings are then reversed after the balance sheet has been created. The program for sorting the payables and receivables makes the necessary adjustments automatically. This means that you have to define the adjustment account numbers and the posting keys for these postings in the system. On the balance sheet key date the open items from the old reconciliation account are allocated to the new reconciliation account using adjustment accounts. This allocation is carried out automatically when you create a sorted list of receivables and payables using report SAPF101.
You should only run this program if your new reconciliation account is classified differently from the original in your FS. e.g.. AR to Intercompany accounts. It will just reclassify the existing balance. The line items will not be transferred. If not then no need to run the program at all.
Regards,

Changing Customer recon account in Customer Master

Hello everyone,
I have come across an issue and I would sincerely appreciate some help. Points available.
In the Sandbox, under the Customer Master, I have a customer (let's call it Customer # 55). The reconciliation account defined in the Acct Mangement area is 110000 (Trade A/R). This is incorrect. I need to change the recon acct to 150000 just for this customer 55. The rest of the customers all go to the original Trade A/R acct GL 110000. The problem is that the recon acct field is greyed out, so I am unable to change it.
I have read on this forum that you cannot change it if transaction exist, however, I have not performed any transactions for this particular customer (#55). I have performed transactions for other customers that have posted to the 110000 Trade A/R acct. Since no transactions exist for Customer 55, is there a way for me to change the recon account?
I tried changing the settings in OB20, but that did not help. I would appreciate your thoughts.

In OB20 on change customer account under company data, it the Recon account optional?
Moreover, Account has been posted to,by changing the reconciliation account in the open item master record, only , the proportionate values from the items open at the time of change are not posted to the new reconciliation account.
<b>Which means it still should be possible to change</b>
The documentation further reads
"On the balance sheet key date the open items from the old reconciliation account are allocated to the new reconciliation account using adjustment accounts. This allocation is carried out automatically when you create a sorted list of receivables and payables using report SAPF101.
The postings necessary are only carried out for G/L accounts and are cancelled on the first day of the subsequent month (balance sheet adjustment posting)."

Profit Center on Vendor/Customer Reconn account

Hi,
I have a requirement where we need to replace the dummy profit center on the Vendor/Customer line item in the Accounting document with the profit center from the offset line item. The transactions that will be used MIRO, VF01 and FB60.
We cannot user 3KEI or 3KEH since the profit center is dynamic and needs to be copied from the second line item in the accounting document.
I have used substitution rules to achieve the same. But the same does not work for MIRO since the BSEG-BUZEI is not populated and I do not have access to the entire item table to do the modification in the program of substitution.
Please let me know if I can achieve the using substitution or is there any exit or BADI that can achieve the same.
Thanks,
Preetham S

Hi
If you have new GL, profit center is copied from the second line item. I believe, you need to check your splitting configuration throughly. There is no need for any BADI or other configuration settings. Follow the path
IMG>Financial Accounting(New)>General Ledger Accounting (NEw)> Business Transactions>Document Splitting>Extended Document Splitting>Define Document Splitting Method
Here in check the Item Categories and Base Methods assigned for Document Splitting. Pls check for your Splitting Method, for Business Transaction 0300 - Vendor Invoice and 0200 - Customer Invoice, if you have all the categories assigned. For example for Vendor Invoice Business Transaction 0300, you should have at least the following base categories assigned like, 03000 - Vendor, 05100 - taxes on Sales & Purchase, 05200 - With Holding Tax, 01100 - Company Code Clearing to give you an example.
Pls check the configuration. In case of doubt, pls revert back
Thanks & Best Regards
Sanil K Bhandari

Customer Invoice-Account Assignment item

Hi,
When i am posting Customer Invoice through FB70 then getting as an error as " Account Assignment item"
Could you give sugguestion
Regards
Venki

Hi,
No, its asking at Customer (Recon account level) below is the error
Account assignment item 7270/ASDEUDOR does not exist
Message no. FI 590
7270 is the Company Code
Regards
Venki

Asset recon account

hi,
hope to get advice by point form.
1 may i know why acquisition account and accumulated depreciation account is reconciliation account?
does it mean both of them is reported in GL whereas the asset is in asset module just like customer number sitting in AR and customer recon account sitting in GL?
2 may i know why accumulated depreciation account is a reconciliation account? i know that depreciation account is p&l but why accumulated depreciation account is a recon account?
thanks

Hi,
Asset acquisition is similar to customer/vendor in the way that it really does not matter what is the actual asset you are buying as far as finance is concerned. As long as depreciation is going to be similar, all the assets in that depreciation bracket can be grouped together. Hence at the ledger level it is just 1 balance sheet account for similar kind of assets. Hence asset acquisition account is a balance sheet account/recon account and this is assigned to the asset.
Similarly cumulative depreciation is a provision for depreciation account and also it is the depreciation for the total life period of the asset. Hence it cannot be P/L account as it will include all the fiscal years and is not just an expense. It is a liability. Hence it is a balance sheet account. Moreover similar to acqusisition account it can be common for all similar kind of assets. Hence it is an asset recon account.
Regards,
Ravi

Can I change recon account for customer

I found that recon account cannot be changed? Is there any alternative to do except creating another customer? Thx

Hi,
SPRO-SAP IMG-Financial Accounting-Accounts Receivable and Accounts Payable-Business Transactions-Postings with Alternative Reconciliation Account-Define Alternative Reconciliation Accounts
You can maintain alternative reconciliation account for every reconciliation account. and in FS00 choose option In create/bank/interest Recon.account ready for input. While booking invoice or payments you can manually change the reconciliation account.
Hope it is clear,
Regards,
Sankar

How to change recon.account directly in Table with out changing customizing

Hi Gurus,
I want to change Customer reconciliation account but this is not possible any more due to display option for reconciliation account in customizing.
I know I can change customizing and then change the reconciliation account, but there is a better way doing this.
We can change this directly in the table without changing customizing, but I don't know how to do this. Does any one know how to change directly in the table?
Many thanks in advance

Hi there,
The steps that you should take include:
1. go to SE16
2. put knb1
3. on the field selection input the customer you want to edit
4. Execute
5. type to the transaction field /h and press Enter
6. double click to the customer line item you want to change the recon
7. this will navigate you to the debug environment
8. on the debug environment press find/search button -or- CTRL+F to find a keyword code
9. you should see if code = 'SHOW'.
10. now please double click on the word "code" to set the Breakpoint
11. Press F7
12. you will see the program routine will stop at if code = 'SHOW'.
13. Double click on the word 'code'
14. 'code' will appear on the righ hand side with value = 'SHOW'
15. change the value of 'SHOW' to 'EDIT' by double clicking the Edit icon (pencil) and replacing the value of SHOW to EDIT
16. press Enter
17. press F8
18. you can now change the recon field
19. Press SAVE button
20. Double click 2x (or more) on the STOP sign, until your breakpoint is gone
21. press F8 and you should see the message of "Database Record successfully created"
Good luck!
Regards,
Fausto
Edited by: Fausto Jahja on Jul 21, 2009 5:26 PM
Edited by: Fausto Jahja on Jul 21, 2009 5:50 PM

Payment Run - Clearing between Customer and Vendor and Partner Bank Account

Is there a way to have the bank details for the payment to be pulled from the vendor master if an outgoing payment is created or from the customer master if an incoming payment is created? Our requirement is to consider both vendor and customer items during payment processing. In doing so, if the net of the clearing between the customer and vendor account results in an incoming payment, we want to use the bank details specified from the customer and if the net results in an outgoing payment, we want the bank details on the vendor master to be used.
As such we tick the box on Vendor master to clear with customer and tick the box on Customer master to clear with Vendor. We have defined 2 payment methods and entered both payment methods on both the customer and Vendor. We have also entered the different bank accounts on the payment transactions tab of the vendor and customer masters.
It seems regardless of resulting payment method chosen, the bank details are getting pulled from the vendor master.

Hi,
It is possible without any doing any kind of config or master data changes
While doing F-53, after entering all the required data in open item selection screen, after getting vendor open line items, go to menu item edit->select more.
There enter account type as D and company code (customer account no's comp code) and click on process open items
So you can choose the line items from the other company code's customer also.
Thanks,
Srinu

Auto Clearing of Customer Account with Special G/L W

Dear Experts,
Currently auto clearing of customer account with norm items is running smoothly.
When we tried to run the same for Special G/L Indicator "W' in F.13 tcode , it is not happening (Category 'W' special G/L transaction were
not selected).
Even we tried to change the rules in Ob74 but no luck.
We can do manual clearing through F-32 but the volume is very high on every day.
Since we considered Open PDC's is one of the criteria for credit control customer in our business and hence system is blocking
all customers where documents having special g/l w even though net amount is zero in fbl5n.
Could you please suggest me how to do auto clearing.
Regards
Shaik

Hello,
Are you trying to clear Bill Of Exchange (SGL Code W) with F.13 ?
You have to use the remittance process (FBWE and report S_ALR_87012211).
Regards

EBS- Automatic clearing & posting to customer on-account

Hi FI Experts,
I'm hoping that you can help with the following SAP electronic bank statement (EBS) setup:
In EBS configuration, we have setup posting rule to clear customer sub-ledger (posting type 8). This is achieved using algorithm 31 u2013 Doc number search (customer no from doc line). So when MT940 file - note to payee field has correct doc number (invoice no), system clears the customer open item automatically
Now the requirement is if the note to payee field doesnu2019t contain correct document number (or missing doc number) but has the correct customer number- Is it possible to post the amount to the customer account based on the customer number available in the file? Business team can clear it against the invoice later manually. In summary, if doc number is available system should clear customer open item; if doc number is missing but customer number is available system should post the incoming amount to the customer account.
Is it possible to setup the above logic using standard EBS rules; if yes how? or do you reckon a development is needed?
Appreciate your inputs
Thanks,
Kalyan

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

F-32 to clear the Customer Account Balances through BDC

Dear Experts,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32.
But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
We have created BDC it is not giving any error but effect is not going to original documents.
It is preparing posting documents (FB03) but items are still open in open list(FBL5N).
My email: [email protected]
OR [email protected]
Can someone guide us.
Thanks in advance.
Mahendra Darwatkar

I've done something like this. The first thing you need to do is to get your functional analyst to walk you through the process he wants you to use and then do a recording (SHDB).
Rob

Reg F-32 to clear the Customer Account Balances

Dear experts,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32. But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
tks in advance,
ram

i am also having same requirement.but the logic is becoming too complex because single document number for clearing the open items.for a customer we can have n number of invoices and n number of payments.based on the base line date,assignment and xref3.
18.05.2010   DZ 2000
18.05.2010   DR 1000
18.05.2010   DR   200
20.05.2010   DZ 2000
20.05.2010   DR 1000
20.05.2010 DR      200
now we are creating 2 documents for 18.05.2010 and 20.05.2010 .but customer expects to create single document or both.
then we have to handle table control.page down and page up.
is the process folowing is correct or we have to create individual documents or single document

F-32 to clear the Customer Account Balances

Hi,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32.
But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
tks in advance,
Rajani

I've done something like this. The first thing you need to do is to get your functional analyst to walk you through the process he wants you to use and then do a recording (SHDB).
Rob

Customer with balance - Recon account change.

customer X has a balance of USD 1000.
Customer X is mapped to GL recon account 200000.
now for a biz reason customer required to move to GL recon account 300000
could u please advise how to transfer the balance ( line item wise ) to the new recon account 300000.

Here is the official SAP help on the subject:-
Hello,
You should run balance sheet adjustment program after any reconciliation account change.
The system performs any adjustments required due to the change of reconciliation accounts or G/L accounts. The items from the old reconciliation accounts are allocated to the new accounts. Since you cannot post to the reconciliation accounts directly, the postings are made to temporary adjustment accounts.
These adjustment accounts should be displayed along with the relevant reconciliation account in the balance sheet. The postings are then reversed after the balance sheet has been created. The program for sorting the payables and receivables makes the necessary adjustments automatically. This means that you have to define the adjustment account numbers and the posting keys for these postings in the system. On the balance sheet key date the open items from the old reconciliation account are allocated to the new reconciliation account using adjustment accounts. This allocation is carried out automatically when you create a sorted list of receivables and payables using report SAPF101.
You should only run this program if your new reconciliation account is classified differently from the original in your FS. e.g.. AR to Intercompany accounts. It will just reclassify the existing balance. The line items will not be transferred. If not then no need to run the program at all.
Regards,

Clearing of customer recon account

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