CO-PA column formula in report painter

Hi all,
Sorry about previously explanation!
In KE34, when define a form, we need several columns with a formula that is a combination between cells.
Rows:
- Row 1: Revenue (Y001)
- Row 2: Total cost (Y002)
- Row 3: Wages cost (Y003)
- Row 4: Depreciation cost (Y004)
- Row 5: ...
Columns:
- Column 1: Plan - value (X001)
- column 2: Plan - % (X002)= Cost / revenue * 100
for example: Cell Z001 (interaction between row 2 and column 2) = Y002/Y001 * 100%
Cell Z002 (interaction between row 3 and column 2) = Y003/Y001 * 100%
How I can set formula for column 2?
I tried to define formula for each cell in column 2. It worked, but it takes too much time cause the report includes 3 column like column 2; and about 20 rows -> 3*20 cells need to define for each report like this???
Is there any tool or formula variable i should use instead?
Thanks for any help
HuyenTT
Edited by: huyentt4 on May 17, 2010 11:22 AM

Hi,
there is no need to define the formula for each cell.
Mark cell 1/1 (Plan revenue) Have no other cells marked. --> this is cell Z001
Define column 2 formula as: Column 1 / cell Z001
The formular will for line X take the plan value from line X and divide it by the plan value from line 1.
I have lots of reports where I use this
Regards
Nikolas

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Main Steps in Creating a Report Using Report Painter
The illustration below shows the main steps in creating a report with Report Painter:
In this section, you learn how to create a Profit Center Accounting (PCA) report with Report Painter.
For these sample reports, you should focus on the tables that correspond to the SAP application areas with which you are working. The examples shown in this section have been created in Release 4.6C.
Sample Report for Gross Profit Margin
Bungee Corporation wants to use Report Painter to create a gross margin report. This Profit Center Accounting report uses data table GLPCT. The desired PCA report displays the gross margin for each profit center.
Below is an illustration of the completed gross margin report.
Prerequisites to Creating a Report with Report Painter
Before you can create a report with Report Painter, you need to:
     Determine the table
     Find the library
     Create sets
     Create variables
The following sections explain these prerequisites.
Determine the Table
Before you can start creating the report, you must decide on the table you need to use. In this example, we use table GLPCT in Profit Center Accounting.
Find the Library
Determine the library you want to use for the desired table.
If you need to create a library, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Library → Create.
     In the Command field, enter transaction GR21 and choose .
In our example, we use existing library 8A2 for creating a report.
Create Sets
Create the required sets for your report. To create a set, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Set → Create.
     In the Command field, enter transaction GS01 and choose .
Note that this procedure is not necessary for creating the report given in the example that follows.
Create Variables
Create any variables for the fields that must be entered before the report is executed. To create a variable, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Variable → Create.
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Note that this procedure is not necessary for the sample report in the next section.
Creating a Report with Report Painter
When you are ready to create the report using Report Painter, use the following steps.
Example Task: Creating a report using Report Painter
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Create.
o     In the Command field, enter transaction GRR1 and choose .
2.     On the Report Painter: Create Report screen:
a.     In Library, enter the name of the library to be used for the report (for this example, 8A2).
b.     In the Report, enter a name for your report and a short text description.
c.     Choose Create.
1.
To help you better understand how to create a report in Report Painter, the next procedures explain the varying substeps. You can either:
o     Define the rows (or rows with a formula)
o     Define the columns (or columns with a formula)
o     Define the general data selection
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Example Task: Defining rows (including defining a row with a formula)
To start defining the rows, on the Report Painter: Create Report screen, double click on Row
On the Element definition: Row1 dialog box:
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b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From, enter the account number(s) you want to include in the row definition. Either enter to and from values or a group set (for example, the value 800000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
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c.     To continue, choose
On the Element definition: Row1 dialog box:
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b.     To transfer the selection to the row 1 definition, choose Confirm.
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On the Element definition Row 2 dialog box:
a.     To include characteristics in the second row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
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c.     In From and To, enter the account number(s) you want to include in the row definition (for example, 400000 and 490000).
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On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Costs).
b.     Choose Copy short text to copy the short text into the Medium and Long text fields.
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c.     Choose
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b.     In Medium and Long fields, enter the required text (for example, Gross Margin).
c.     Choose .
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On the Select Element Type (not shown) dialog box:
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b.     Choose .
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If you want to be prompted for the fiscal year at the time of running the report, you must make this a variable instead of a value.
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g.     To view the possible entries for the From field, choose .
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     Choose .
i.     On the Element definition dialog box, choose .
j.     On the resulting Text maintenance dialog box:
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     To copy the short text to Medium and Long text fields, choose the Copy short text button.
     Choose .
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k.     Back on the Element definition dialog box, choose Confirm.
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o     Repeating steps for column 1
o     Copying columns
o     Entering a formula that calculates the difference between columns (for example, between Current Year and Prior Year [variable is Pyear] in a column called Variance)
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General Data Selection
After you define the rows and columns, define the general data selection screen for the report.
Example Task: Defining the general data selection screen for the report
1.     On the Report Painter: Create Report screen, from the menu bar, choose Edit → General data selection.
2.     On the Element definition: General data selection screen:
a.     From the Available characteristics frame, select the fields to add to the general data selection as shown.
b.     Choose to move the selections into the Selected characteristics frame.
c.     Enter the values for each field. (For example, the standard ledger for PCA is 8A to 8E and the U.S. company code in IDES is 3000. This example is a year-to-date report, so all 12 periods are in the range. The standard Version in PCA is 0, the Record type for actual dollars is 0, and CO is 2000).
d.     To check the selections, choose Check.
e.     To create the definition for the general data selection for the report, choose Confirm.
      3.   On the Report Painter: Change Report screen:
a.     To save the report, choose
To include the report into a report group, choose Environment → Assign report group.
      1.     On the Insert Report in Report Group dialog box:
a.     In Report group, enter a report group name (for example, ZTGR).
b.     Choose .
2.     On the Create report group dialog box, choose Yes to create and assign to a new report group.
Display and Execute the Report
Example Task: Displaying the report you created in the previous steps
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Display.
o     In the Command field, enter transaction GRR3 and choose .
2.     On the Report Painter: Display Report screen:
a.     Double-click on your report.
b.     Review the report display.
c.     To execute the report, from the application toolbar, choose execute.
On the Selection screen:
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b.     On the application toolbar, choose execute.
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You can also execute the report through the report group (for example, ZTGR).
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Understanding the Report List
After executing a Report Painter report, several additional functions can be applied to the output to make your reports as meaningful as possible. You can:
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     Launch SAP Graphics.
     Send the report through SAP mail.
     Save as an extract to be brought up later.
     Expand and collapse rows.
     Change the layout settings.
     Display the report in Microsoft Excel with office integration.
hope this gives you an idea, and send me an email to [email protected] i will send you a doc on it,
if this was helpful then assign points ..
regards
Jay

CO-PA column formula in report painter

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