Commitment Management

Dear Experts,
What is the relationship between PM orders and Commitment Management ? Is it possible to activate commitment management for plant maintenance order types in the same way that we do for internal order dypes.
We are already using PM order without commitment management . What are issues and consequences if we activate it now?
Is there is any other suggested SAP process for managing commitments against plant maintenance orders?

Yes it is..
Go to TCode OIOA (order types) and set the Open item management flag
PeteA

Similar Messages

Commitment management settings

hi gurus,
can anyone tell me the settings required to activate commitment management in internal orders.
When iam trying to create PR/PO for an internal order for which budget is allocated it is not showing the value of PR/PO in commitment items. What settings are required other then these:
1) controlling area (activate commitment)
2) order type (activate commitment)
3) order (activate commitment)
siva

Hi
I am having the same problem about commitments at internal orders. I have done
the same settings that Mr. Siva did including KO31.
Can anyone guide us and tell us about any missing step.
Regards

Non valuated GR and commitment management

Hello all,
we have the following problem: we use commitment management in PS. Our Purchase orders have setting for non valuated GR. So the costs are only recorded on PS with the Invoice receipt.
At month end when posting accruals for goods receipt but not invoice receipts we have the problem, that there is still a commitment from the PO on the project and therefore the accrual to be posted on the WBS element exceeds the available budget (because of the commitment coupled with the accrual we are essentially putting double the budget on the WBS assuming that the Purchase order is for 100% of the budget).
We cannot get rid of the unvaluated GR as it is a fiscal requirement. We also want to keep the commitment until the Invoice is receipt for obvious budget control reasons. Is there a way to swap the commitment with the accrual to be posted?
Thanks
KAi

the cost element used for accrual posting can be set in the configuration oin PS busdgeting where you can exempt for availability check
this way the accruals will not be included in the budget check

Commitment Management Activation

Dear Gurus,
We need to activate Commitment management in CO area, before activating i must know what are the impacts, from FI module and other modules. if i activate what are all the components need to maintain like master data etc.....,
Appriciated if i get early reply.
Thanks and regards.
Sriram.

Hi,
The only impacts is that for all relevant logistic and FM documents (EMF), you will have CO commitment created and managed afterwards. There is no impact on the master data. If you use EMFs and you want them to create CO comiitment, you'll have to link them to G/L account (which is also defined as cost element) and CO object. If you use only logistic documents (PO/PR), then commitment will be created automatically.
Regards,
Eli

Commitment management and fund management

hi kings
I am unable to understand the Commitment management and fund management. What is actual role and function , objectives. What is the importance and why we useing the commitment mangt and fund magt.
regards
ram

Hello
As far as controlling is concerned, it is used to enter and analyze commitments at an early stage and control them in the module.
Example Po's and PR lead to financial commitments and the costs would be incurred in future, so commitments are included in funds monitoring.
For integration CO and MM need to integrated. The tasks created in MM are transferred to CO.
You would have various activities in commitments.
Funds commitments can be created in IO for orders, projects, cost centers etc
As far as funds managements is concerned, you could create and execute budgets.You could budget revenues and expenditures for areas of responsibility.
Funds management need to integrated with BCS(budget control system),GL,SD and MM and CO.
Also, you could analyse the source and use of funds and monitor variance and means to check and control.
Reg
*assign points if useful

Activate Commitment Management Retroactively

Hi,
We would like to activate commitment management for internal orders. Is there a process or program that exists to allow us to update the PO commitments that already exist? For example, PO 4500000001 was created with order 12345. At the time the PO was created, commitments was not active. Now, we have activated commitment management and want to see the committed PO amount in the commitment line item report for orders.
Is there a way to do this?
Thanks
Kory

The config help indicates, it becomes active immediately.
However there is a transaction KO31, This may be relevant to funds management as well. But it does a similar role.

Work Order & Cost Center Commitment Management

We have a business requirement to be able to view our work order commitments (Reqs and POs) from the work order as well as from the cost center assigned to the work order via a settlement rule. Our business users do not like the work order collecting all of the costs instead of the cost center where they perform their cost controlling.
The actuals will settle to the cost center eventually but without the commitments they have no way of planning for future costs. Commitments management is activated for both the cost centers and work orders involved. I am open to any suggestions on how to achive this requirement. Thanks!

Any thoughts?

The Exchange Rate in Commitment Managment

Now in our system, the commitment check for PR/PO (table COOI) , the the foreign amount to local amount is based on M rate.
Is it possible to changed by other exchange rate type? If yes, how to do it?
Thanks a lot.

Hi
I have applied this note 2 years back.. rather i got it adjusted from SAP based on my OSS message, as there was a bug in this note
You can raise an OSS to SAP that you want to implement this note or ask them to provide a relevant note
Regards
Ajay M

Open Purchase order can we maintain commitment item for the year

hi
my requirement is for the year open purchase orders we need to maintain commitment item previously it was not maintain from this year we need to maintain is it posssible

Hi
If your PO has an IO or WBS or a Cost center maintained in it - Run the Program RKANBU01 in SE38 and it will push all the past data of commitments into the CO objects
You need to activate Commitment management in OKKP as well as in IO Type... If IO was created w/o the tick ON, then I believe you dont have a choice here..
br, Ajay M

How do remove commitment value in the PO ? any SAP note avl?

Hi,
Project (WBS)releated service PO (Account assignment category P and Item category D), in which SES,GR,IR have been completed for entire Project services for the year 2005,PO history also updatd for SES, GR,IR in the 2005 only.But Now system is showing still commitment value in the PO for the year 2009?.
Henece how do remove the inconsistency of the commitment value in the PO for the year 2009?. (i.e value is comming from COOI table entry).Is there any SAP NOTEs are available for this case?
Note:
But this case no PR has been refered in the PO. PO has been directly created, and PO QTY,Value changes have not been done after SES,GR,IR completion.
But still system commitment value is showing in the PO for the year 2009, so HOW do remove the value?
i am looking suitable answers.
Regards,
kumar

Hi,
Pre-requisites for a commitment update are:
o In transaction OKKP, the commitment management indicator must be
       active for the given controlling area in the current fiscal year.
The controlling area is the highest organizational unit in Controlling,
however this area is missing from the accounting data of the PO.
o The accounting objects must be active for commitments:
- Work orders: The commitment management indicator must be set
          in transaction KOT2 for the given order type.
- Cost centers: In transaction KS02, in register "Control", the
          commitment update indicator must NOT be set.
- Projects: see note 47992
o In transaction CUNI, the unit of measurements used at item level
       must be set to value based commitment.
Please check the following notes 152571, 634298, 459509 and
772206 carefully and also 165823.
Please check also if the "delivery complete" indicator is set in the PO item (see note 735404).
Usually for service POs the "Delivery completed" indicator will be
hidden and this indicator is fully controlled by the "final entry
sheet" indicator in ML81N. You must allow to set this indicator trough a field selection customizing for your PO item.
Regards,
Edit

Commitment Item Error in MB1C

Dear Guru,
I am getting error while I am doing initial upload via MB1C.
Error is:
No commitment item entered in item 00000 1000 399999
Please help,
Swapnil

The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.
Procedure
Enter a commitment item.
If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element.
If you are practicing in the IDES system and dont have an idea about this commitment item ,
you can go to OKKP & deactivate commitment management there in activate components.

No commitment item entered in item 00001 1000 5100004

Hi Gurus,
I'm using IDES company code: 1000 company code for posting some invoices.
I created my own G/L accounts and trying to post telephone expenses & it is giving the above error. It says to deactivate the Funds Management & Commitment management.
So, i went to OKKP & inactivated the Commitment Item.
But still it is asking for commitment item. Can U please tell how to overcome this so that I can post to some accounts. (My G/L account I'm trying to post is cash account(balance sheet account).)
plzz help.
thanks,
chaitanya

I found out the problem and it has been solved. The details are as under :
=============================================================
The relevant material is not stock material and it has configured through
valuation class to GL Account mapped with GBB Transaction in QA server.
The same mapping and account assignment details are not available in PROD Server thro
T.Code: OBYC. I found the error and the relevant TR has been deployed to PROD Server.
Now it work find both PR & PO.
Just for information sharing with the forum.
=============================================================
GB

Service PO Commitment with reference to statistical IO is not get reduced.

PO is created with Account assigned to Internal Order stastically and Cost center as real cost object. Wih PO creation we check commitment in system
According to standard SAP, at creation of PO, system creates commitment & while doing GR/IR, system should reduce PO commitment and increase actual by that amount. Service PO is created for amount 239200 USD with Account Assigned Category K, Item category D, Account assigned to Cost Center & Statistical Orders (9 orders by approximate 11% ) So, initially there is commitment of 26000 USD on each service order. However from March 2009 onward business has done GR and IR for this PO approximate 50000 USD but nor commitment have reduced neither any commitment line item were posted in system.
As a result of it, business actual budget is fully consumed by (Commitment + Actual) and while doing IR budget deficient errors is received.
Here main problem is, non reduction of Service PO commitment while doing GR and IR.
Tried below approch so far.
CoAr / Order type Comitment acitive, Costcenter updates commitment and GL is valid on delivery date. Service PO order unit is JOB and commitment reduction is based on value match with PO details.
In order to test really probelm is with Commitment updation or reporting. I checked COOI and COSP with reference to object no.
but there is only one posting in line item of original PO amount and at total level there are two posting one is origiona one and seocind is with zero amount. but in both total line item for one of the peiod quantity is incomplete even after clicking Final Invoice.
Even after final Invoice ticked thre is not commitment line item gets posted in system. Even I run RKANBU01 program.
This is quite strange, if some one can give me other suggestion to proceed further.
With Regards
Nitin P.

Hi Nitin,
When in the purchasing document, the indicator goods receipt
non-valuated is NOT set, the commitments will take into account the
information from the GOODS RECEIPT booked against the purchasing
document in order to reduce the commitments. In this case
the commitment can be reduced fully by setting the final delivery
indicator in the PO item (EKPO-ELIKZ).
When the indicator for non-valuated goods receipt is set, then system
will use the invoice information in order to reduce the commitments.
In this case EKPO-EREKZ can reduce the commitment to 0.
For positions that are using quantity-based commitments (Customizing ->
General settings -> Check unit of measurement), the commitments will be
reduced based on the quantity invoiced and not in the value. In transaction CUNI, the unit of measurements used at PO ITEM
level must be set to value based commitment.
For the commitments reduction the base value used is always the local
amount. The commitments will be reduced according with the actual posted
amount in local currency and in order to reduce the committed value in
the foreign currency, system converts the actual amount in local
currency using the exchange rate from the purchasing document.
In transaction OKKP, the commitment management indicator must be
active for the given controlling area in the current fiscal year.
Cost centers: In transaction KS02, in register "Control", the
commitment update indicator must NOT be set.
Check also the attached notes carefully in order to solve
your problem:
735404    Delivery completed indicator, final entry sheet indicator
634298    FAQ: Commitment update in the service
772206    Commitment Update in Service Purchase Orders
639523    Commitments reduction behavior for Purchasing documents
534993    Short instructions RKANBU01
459509    FAQ: Commitments in purchasing
433597    Commitment update for services or invoicing plan
339264    IR plan:commts reductn for invoicing plan (net doc)
303610    Invoicing plan: commitments only reduced for period
204376    Commitments - valuated GR with value-based commitmt
165823    Incompl.reduct.PO commts in Cash Mgmt/Forecast
152571    Composite SAP note: Missing or incorrect commitments
Regards,
Edit

Problem in Commitment line items & Budget check

Hi Experts,
I am facing a problem in my system for Commitment line items & budget check.
I followed the below steps:
1. Created Project & structured the same.
2. Allocated the Budjet for WBS Elements.
3. Released the project.
4. The PRs are created for material and external services.
5. When I check in the report S_ALR_87013558 the commitments are not showing in the report.
6. After I performed the PO & GR (the PO value is more than the budget), still it is not producing any error message.
7. I have even consumed the material, for which the cost is more than the budget, still there is no error message from the system.
8 . I tried to perform transfer posting of the material from other plant or initial posting of the goods using 561 Q, at that time the system is producing the error message.
9. When I check the above report after GR & GI the actual line items are showing.
The problem is that why system is not creating the commitment line items.
In customization I have maintained as below:
1. Budget profile
2. Assigned the Budget profile to Project profile.
3. Maintained the tolerance limits for the controlling area and budget profile combination.
4. I have created the B/S G/L accounts as cost elements with category 90 (statistical).
5. AVAC for the WBS elements is active for the WBS elements
My doubt is:
Why system is not writing commitment line items?
Even after writing the Actual line items why the error message is not produced?
I am understanding that since the GR from PO is being done, probably this GR is not producing the error message as it is linked with the PO commitment. But at the time of GI the error message should be produced.
Can any one help me for solving this issue?
I tried searching the forum before posing, but couldnot get a relevant one.
Regards,
Praveen

Dear Nitin,
Yes I have checked it and the commitment management is active.
I also checked the table RPSCO table as well, there is no entried with the value key 21 or 22, the entires are available with 41 only for my project.
Also, I was maitaining the WBS element in a maintenance order. When I am trying to enter the materials in componenet tab, if the value is exceeding the budget value it is producing the error message.
Praveen

SC order to create commitment in CJ30 / CJI5

Hello SRM Guru's,
Extended Clasic Scenario
Business Process: SC is ordered with budget avalibility control active in ECC is created with a WBS element having budget assigned to it , this SC will go for approval>>> PO will be created in EBP, will go for approval .....PO will get replicated in ECC.
We want to create commitment in CJ30 for that WBS element as soon as SC is ordered and not wait untill SC is approved.
We dont want to wait until PO gets replicated and PO creates comittment.
How can we go ahead on this? Can BBPCO idoc handle this if i use this in new process code and add this in ALE Inbound/Outbound?
Has anyone did this for create , change, delete of SC.
Thanks,
Anil

Masa is rigt.
This is not standard or simple to acuhieve.
We also tried and dropped.
Pl. read useful remarks from one of the relevant thread.
BR
Dinesh
as the guys above pointed out - if the shopping cart does not create a backend document directly, you'll have no commitment posted.
You have to distinguish between check - this always happen, ie. a commitment simulation is done from SRM -- nothing is really posted.
If you like to implement a (lean) shopping cart commitment (standalone+extended classic SC is considered lean from budget/commitment management perspective), you have to create a mechanism analogous to the save methods of the PO --> here a commitment iDoc BBPCO01 is sent to the backend.
Unfortunately, this is not trivial at all. You have to build up the commitment with SC. This would be not overly complicated - but to achieve correct commitment management, you'd have always post the correct reference in the relevant follow on documents.
Example - with PREQ commitment implemented.
You create a SC with 3 line items -- each posted to a different IO.
You create commitment of the type PREQ on the IOs with reference to your SC in SRM.
Now you combine a PO in Sourcing Cockpit out of your original + 3 other SCs - each with several line items posted to diverse IO/CC/WBS/whatever. For the PO you create -- let's assume it has 5 line items, you have to check the budget correctly and create 5 BBPCO01-iDocs posted with the right reference into the ERP interface. This would minimize your PREQ commitment and built up PORD commitment. Just imagine further the second PO of the remaining SC's line items will be reduced in quantity partially, checked, ordered -- reduce PREQ commitment, building up PORD commitment. Then you delete some line items of PO No.1 and adjust some quantities on line items of PO No.2....
I mean this is the complexity you'd have to take care of. It is not easy - but it is not impossible.
There is a consulting solution from SAP for this. If you like get back to me, I can forward your request to this not-free-of-charge service.

Commitment Management

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