Consolidated invoices in AP

How do you consolidate invoices in Account Payables?

Hi,
U can Create Manual invoices for this.Like create total invoice worth 800 which will have 3 lines of 200,100,500$ each.
In this case ,you will have to insert data into ap_invoice_interface table.and run payables import program.
Hope this will ease ur solution.
Regards,
Amol

Similar Messages

  • Consolidated invoice needed for different shipment dated lines in a sales order

    My client's requirement is, they need a consolidated invoice for one order even though the lines are shipped in different dates.
    Suppose order A created with 2 diff line B and C.
    Both the lines are having different line types, sales persons and shipping warehouse.
    Line B shipped earlier and lince C shipped after few days.
    Requirement is to generate single invoice for both the line once all the lines are shipped.
    Could you please help with any solution except Invoice Hold and Fulfillment Set.

    Hi  All ,
    Thank you all for your quick respose . Let me give your more info for a better understanding of my requirement .  Basically here two prices are to be compared . List price which is based on sales org / distribution channel and material . The other is special price matained for sales org , customer and material . 
    In my system I have 2 different pricing reports ( T- code SAP1 )  , one is based on sales org , material - This I can use to find list price . I also have another customer based report and using this I can get the special price
    But user wants to see both these prices side by side in a single report . Is there a way these two reports can be combined ?
    Regards
    Raghav

  • A report to see the consolidated invoices

    Hi,
    Are there any standard reports which would display the consolidated invoices for a customer who can carry out consolidated billing?
    Appreciate your help.
    Thank you.

    Hi,
    List of standard report available related to billing/customer balance:-
    VF05 - List Billing Documents .
    VF25 - List of Invoice Lists
    VF04 - Process Billing Due List
    S_ALR_87012197 - List of Customer Line Items
    S_ALR_87012178 - Customer Open Item Analysis by Balance of Overdue Items
    S_ALR_87012168 - Due Date Analysis for Open Items
    S_ALR_87012186 - Customer Sales
    S_ALR_87012172 - Customer Balances in Local Currency
    S_ALR_87012169 - Transaction Figures: Account Balance
    S_ALR_87012171 - Transaction Figures: Sales
    would this help?
    regards
    Vivek.

  • EDI for Consolidated Invoice

    Hi All,
    We have a requirement to send EDI to customer who are on Consolidated Invoice. I have used standard SAP Idoc Type INVOIC02 with message type INVOIC. I used the Output type RD01 and then created a Consolidated Invoice. The problem is the segments that are populated for this IDOC type doesn't have the reference Invoices. Does anyone of you have an idea on what is the standard IDOC type that i can use for EDI for Consolidated Invoice. I will appreciate if someone can help me in this. I treid reading various threads and the experts here are mentioning about EDI 811.
    Can anyone of you help me in this regard.
    Thanks
    Ashit Taneja

    Hi,
    Can you throw some more light on what is the IDOC type that i need to use for that. I can understand you are saying that 811 is for Consolidated Invoice, but i need some more clarity on the IDOC type, the message type and the segments which are populated. I tried using the IDOC type INVOIC, but the segments that are populated has only the Consolidated Invoice number and doesn't have the referenced Invoices.

  • Consolidated invoices

    Hi All,
    I have a smart form for standard invoice that is attached to the output type RD00, now the consolidated invoices are also to be printed thorugh the same form but with the consolidation based on ship to, sold to , Cust PO and ship date .
    for standard invoice I am using VF02.
    Can anybody suggest how to deal with the same smart form and what modifications are to be done for the consolidated invocies?
    What may be transaction for the same?
    Thanks & Regards,
    Anuj Saraswat

    Hi
    Creating a smartform which caters both the needs is difficult. Because It needs huge layout changes.
    I dont know if it would work but If u have time try creating two different layouts..and create an alternative flow logic to choose it based on the condition to create a standard smartform or consolidated one.
    YOu should have clarity on the fields you want to display in the consolidated smartform..
    Regards,
    Vishwa.

  • AR Consolidated Invoices - Oracle R12

    Is there a way to cancel or revert AR consolidated invoices from FINAL or ACCEPTED STATUS.

    Pl. visit below links
    Step by Step : ‘AuditTrail’ | OracleApps Epicenter
    A quick tutorial with examples on Audit Trail in Oracle 10g Release 2

  • Minimum Values in Billing Doc - Consolidated Invoice - How to exclude items

    I have a requirement to apply a minimum charge to an invoice but the minimum amount is not to be based on the total value of the invoice.
    The invoice is used to bill a rental contract via a billing plan, via deliveries based on actual usage and other manually entered transactions. All these contribute to the minimum value.
    The invoice is also used to bill other debit notes during the period but their value MUST not be included when the minimum value is to be determined.
    The minimum pricing condition is working as standard SAP, BUT I need to exclude the value of some of the line item. I can distinguish which item are to be excluded by the preceding document type.
    Anyone has any idea of how to do this?
    Regards

    question marked as answered because it is no longer required.

  • Creation of consolidated invoices in AP from legacy

    We have a requirement where we need to import AP invoices from legacy system. There is a specific requirement where the invoices from legacy system needs to be summed up and create one record in Oracle Payables.
    For example, if we have 3 invoices with amounts $400,$300 and $ 800, instead of creating 3 different invoices in AP through AP interface, we have a requirement where we need to sum these amounts and create one single invoice for $1500.
    Any pointers as to the best way to accomplish this task would be highly appreciated
    Thanks
    Ramakrishnan

    Hi,
    U can Create Manual invoices for this.Like create total invoice worth 800 which will have 3 lines of 200,100,500$ each.
    In this case ,you will have to insert data into ap_invoice_interface table.and run payables import program.
    Hope this will ease ur solution.
    Regards,
    Amol

  • Requisites for invoice consolidation

    Hi Experts,
    I have a requirement from client. Client wants me to configure for consolidated invoice for its customer.
    For ex. ABC is the customer of my client. ABC wants invoice to be created at the end of every month for all its sales orders and deliveries. And in the system, all the invoices are created in scheduled jobs.
    What would be requisites I have to ask from my client to make this change? And how to go about the change config? Please advice.
    Thank you.
    Chetan.

    Hi Experts,
    Leave apart scheduled job part.
    Atleast advice on how to config for consolidated invoice in standard way.
    Waiting for your reply.
    Chetan.

  • Invoice consolidation in SBO

    I have a requirement to issue consolidated invoices at regular intervals. How can this be done without invoicing the client twice. Has anybody ever come across a similar requirement and how can it be tackled.
    Thanks

    Hi Funke,
    Your problem is this - you allready created invoices for the client. That affects your accounting. You can not invoice them again - this will push the client balance into a "wrong" amount. Therefore you can not use the invoices object. The only way to draw a consolidated invoice is to design a report (date driven I would guess) and issue this as the "consolidated invoice".

  • Consolidated Customer Invoice

    Hi Dina,
    My client's requirement is to generate AR invoices such that all projects belonging to one customer be grouped as a single consolidated invoice with lines representing each project and its corresponding amount. We are on 11.5.10.2.
    I have this solution in mind:
    Let's say we have 5 customers and 15 projects shared across them.
    I would run the invoice generation process for all projects and then run 'Interface Invoices to Receivables' to move the invoices to AR Interface tables.
    I would now customize the 'Auto Invoice Import Program' such that it creates only 5 invoices (one for each customer). Each invoice created will have lines such that one line represents the project and its corresponding amount specific to the cusotmer.
    Please advise if this solution would work and also let me know if there will be any implications on the 'Tieback Invoices from Receivables' process.
    Thanks,
    Chandu
    Edited by: user13405365 on Jul 2, 2012 5:02 PM

    Hi
    Your understanding is correct.
    You may want to review the AR user guide for further details. Here is the quated text from the User Guide.
    Imported Billing Number_
    The Imported Billing Number feature provides you with an alternative way to group
    your imported invoices at the site level for consolidated presentation of billing. You
    supply the value for the billing number and then create your own custom consolidated
    bill formats.
    AutoInvoice has been enhanced to accept the billing number when you use this
    alternative method. You can use existing receipt application functionality which allows
    you to match your customer to their payments using this billing number.
    When the Imported Billing Number feature is activated, AutoInvoice validates all of the
    invoices imported under a single bill. For all invoices grouped under one bill,
    AutoInvoice checks each invoice to ensure that:
    • all invoices have the same customer bill-to address. (If any single invoice from the
    group fails the validation, then all of the invoices belonging to this bill will be
    rejected.)
    • the Imported Billing Number is unique for the given operating unit.
    To use the Imported Billing Number feature:
    1. Set up the customer profile to enable Balance Forward Billing. Select Imported as the format.
    Important: The Imported format is available only if you select site as the Bill Level.
    2. Run AutoInvoice to populate the CONS_BILLING_NUMBER column in the RA_INTERFACE_LINES table.
    Note: This lets you group invoices under one bill even if the invoices have different payment terms, receipt methods, payment
    details, PO numbers, or invoicing rules, as long as they are all addressed to the same customer bill-to address.
    3. Generate custom invoices.
    Dina

  • SD Billing: Whether two invoices can be consolidated to one

    Hi experts,
    I'm wondering whether any functions currently in SD that can merge two invoices  under the same customer (like consolidated invoice).
    Please advice.
    Thanks in advance.
    Rgs, Michelle

    Hi Michelle,
    It's good that you have resolved your problem.  If you could take a few moments to share how you solved it, others could learn from your experience.

  • Invoice and delivery notes - idocs..

    Hello SD experts,
    I am new to SD.
    Can any one tell me what is the invoice. I mean
    what are the table AND transaction codes I have to go and check ?
    What are delivery notes ?
    My functional consultant is telling that
    there is a consolidated invoice and there are 2 delivery notes that are being combined for this invoice. The invoice # is 6016186004
    For DN#   6073107044 there is a VICS BOL that was passed back that is = 04000000000016146 
                   6073107045 there is a VICS BOL that was passed back that is = 04000000000016023
    and he wants to know how the program selects which VICS BOL fields in IDOC.  He gave me to use IDOC #77122253 in quality system for testing.
    In this case , Idoc checking/testing...I need to go to RSNAST00 program ?
    If so then what are the I need to give
    Output application    (is it V1 or MR ?)       
    Output type    ??

    hi ..
    Please refer below..
    for invoice ,  tables: VBRK and VBRP
    AND transaction codes : VF01 to 03.
    What are delivery notes ?
    after goods issue, we need to issues delivery note to customer.
    In this case , Idoc checking/testing...I need to go to RSNAST00 program ?
    you need to go to VL70 or you can process with RSNAST00.
    Output application type : V2
    Output type : LD00
    Regards
    Venkat.. Ananth Technologies

  • How to generat multiple invoices based on per employee/contractor/services?

    Hello Experts / Dina,
    I am in situation where customer is in business of body shopping and charges to his final customer based on individual invoice / per employee /contracor & customer services. This was happening in legacy system but after the implementation of Oracle Project costing and Oracle Project billing, customer is not able to generate invoices per employee services. Rather consolidated invoices are getting generated.
    How to achieve this functionality in oracle project billing?
    Lets take example - On Project P1 for customer ABC, 3 below employees are working on different task for 3 months.
    Now after one month employees have been billed as shown below.
    Emp 1 - 1000 USD - for 100 Hrs
    Emp 2 - 2000 USD - for 200 Hrs
    Emp 3 - 1000 USD - for 50 hrs
    Now @ end of the month when invoice is getting generated is 1 invoice including 3 lines of amount total 4000 USD. There is problem; customer wants that there should be 3 different invoices per employee shoud generated based on above mentiond 3 diff lines for customer ABC.
    I guess with oracle projects billing - You can split the invoice based on Accrue through date ( which is not possible in this case ) and agreement ( which is also not possible in this case ) and different currency ( which is again not possible in this case) - I may be wrong when saying it is not possible. plz correct me if I am wrong.
    even I guess billing extension wont work. So is there any way to achive this?
    Right now only option i am thinking is let single invoice of 4000 USD with 3 different lines should pass to AR and while priniting the invoice customer can create 3 diff prints which includes individual lines. and while applying receipts on the single invoice in the system, customer can apply the receipts to indivual lines.
    but I am not sure about AUDIT issues.. Can some one think about any AUDIT issues comes to this approch or issues with TAX rounding amount issues ?
    Infact I would like to solve this issue with the help of Oracle Projects billing and not with custom invoice print program. I guess someone from you experts can figure it out to generate muiltple invoice based on employees / suppliers / contractors / materials etc.
    A suggestion on Extension / customization / seeded functionality of Oracle Project billing on thi issue would be gr8 help.
    Please help.
    Thanks
    Edited by: oracle_samba on Jan 7, 2013 1:06 AM
    Edited by: oracle_samba on Jan 7, 2013 1:07 AM

    Hi Dina,
    First of all thanks for your update :-) Your solution looks much promising.
    I thought of using billing extension but rejected on the ground that I would end up in generating events based on employee for their corsponding billig amounts so finally generating a consolidated invoice only in One GDI run. But what i was missing was pre-processing extension and running the extention in loop based on employee count.
    I am fully sure business would not have any issues of auto approving and releasing invoice upon generation. But my question is "is it possible to just approve the invoice & not release it using auto approve and release extension?" The reason is I think when GDI runs it only deletes Unapproved invoice & spare Approve invoices. - So please suggest.
    Also please validate my understanding about your solution with an existing example -
    As with the current example, there are 3 EMP presents so need to run GDI 3 times and develop pre-processing ext in a such a way that at each time it will put on hold on all the billable items except EMP1, and EMP2 and EMP3 on each consecutive run respectivly. And ensure that Auto Approve and release extension should be used in order to avoid overriding previously generated invoice? Am I right ?
    Many Many thanks for solution !!!
    Regards,
    :-)

  • Invoice is not sent through e-mail (RRB)

    Hi Good Morning,
    This issue is related to RRB Invoice output.
    Invoice has been created and saved, mail will be sent to the concern user after the batch job done.
    Here the invoice has not been sent to the user through the e-mail.
    The error log saysUnable to process output for consolidated invoice; Please use VF23 to process consolidated
    Could you please share some information regarding this.
    Thanks in Advance
    VNR

    Hi Santosh,
    Thank you for your prompt response.
    We send the invoices to the concern users through e-mails by running background job.
    In this particular invoice the error occured " Unable to process output for consolidated invoice; Please use VF23 to process consolidated"as mentioned.
    Its not invoice list it is an Invoice.
    But not sure why system gives the error.
    Appreciate your kind help
    Regards,
    VNR

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