Content Approval Issue
I am using a Forms Library with an InfoPath form as the content type and would like to have it for the user to only see their own and the manager (approver). My issue is that when I turn on the content approval, all the forms go to "Approved"
(just like expected) and then I set the status back to pending (so not everyone can see) and it makes it so no one excepted the Approvers can see any form. As soon as I turn it off, it goes back to the normal way.
Has anyone encountered this before? If so, what was the work around? It works for new content, but I want to make it work for the old content as well.
Pat Petersen
When you Publish the InfoPath form, you can publish the infoPath fields as Columns to SharePoint List. Later You can use to Create filtered Views so that they can see forms created by them or if they are the Supervisor.
We have achieved a similar for Leave Application. Username and Supervisor and Status fields are published as columns. Which I later used in the views to filter User=[Me] or Supervisor =[Me].
This will not work if the Users have permissions to create their own views.
Similar Messages
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SP2010 Designer workflow "Set Content Approval Status" does not work
Hello
I'm having a problem with a workflow for one of my clients.It is a SharePoint 2010 environment and I can only use SharePoint 2010 designer (no visual studio).
We have an approval workflow in place, which works great. After the document approval workflow has does its thing, a new workflow can be launged by specific users (they have writing rights and can approve content). The workflow is used to set the release
date of the document. This can only be determined after content approval.
However, when the release date is set, the document approval status is changed to concept. This is of course to be expected, as we changed to document metadata. That is why I wanted to add the action "Set content approval" to this workflow. I cannot
seem to get this action to work. Right now the workflow does the following:
check out the document (check out is obligatory in our library)
set the release date field to the released date parameter (defined when starting the workflow)
check in the document
set content approval to approved.
The release date gets set to the parameter value, but the document is not checked in and the content approval status is not set. SharePoint produces the following error message (translated from Dutch): "An error occured. Cannot edit the item, possibly
because one or more columns require another type of content. Unknown error."
Guided by other posts online I gathered that this might be because the actions checkin and set content approval occur to close together. I tried letting the workflow pause for the duration of 1 minute after checking in, but this pauses the workflow indefinitely.
I then tried 5 minutes (as this is the time standard set by SP2010 designer) but this also resulted in indefinite pausing.
Posts online lead me to believe that I'm not the only suffering from this problem, but as of yet, I haven't been able to find a solution that works for me. Hopefully someone can help me.Hi,
According to your post, my understanding is that the "Set Content Approval Status" didn’t work in SharePoint 2010 Designer workflow.
I try to reproduce the issue and the result is the same as yours.
If I only check out and check in the item, the workflow works well.
However, once I set Content Approval Status after checking in the item, the workflow get error.
As a workaround, I recommend to use two workflow to achieve what you want.
First, create the first workflow, and allow the workflow to be manually started.
Then, create the second workflow, and
start the workflow automatically when an item is changed.
When you start the first workflow, the document will be set value of the release date. And then the second workflow will be started automatically to set the content approval status.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support -
OOTB Approval workflow and content approval
I have successfully utilized the OOTB Approval workflow to manage the content approval status for document libraries.
But when I attempt the same on a list (custom, links, announcements...etc)..... the approval goes through without a problem but the content approval status remains in "Pending" status.
Does the approval workflow NOT work for lists? (And only document libraries?)
I found this article that describes that the solution is to uncheck the "start this workflow when an item is changed":
http://support.microsoft.com/kb/2908491
...which is somewhat ridiculous and pretty much forces the user to have to initiate the workflow manually each time they change the item?
At any rate... I did what the article suggested and manually initiated the WF and the approval status still remains in pending mode.
Can someone help clarify this for me?
Thanks in advancePlease make sure that Publishing Approval Workflow feature is enabled in Site Collection Features. Otherwise their should be no issue.
Adnan Amin MCT, SharePoint Architect | If you find this post useful kindly please mark it as an answer. -
Workflow Error Message: System Account - The Workflow could not set Content Approval Status
This is the first time I try an approval workflow. I am using a template in MS Word and assigned an approval workflow to it. The approval workflow is only going to one person in this case.
When I start the work flow the following 3 error messages show up:
Workflow Error Message: System Account - The Workflow could not set Content Approval Status. Enable content moderation for this list and run the workflow again.
Workflow Error Message: System Account - The e-mail message cannot be sent. Make sure the e-mail has a valid recipient.
Workflow Error Message: System Account - The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly.
Thank you for your kind guidance.Hi,
For the first error: Did you set Content Approval in the workflow? If so, see if you have it in the versioning settings of the list settings.
For the second error: double check your recipient is set up as being valid. Did you type in the email address or is it referring to a people picker field? also, make sure that in the workflow for the email that you actually populated it in the
To: field.
for the third error: I suspect that either your farm is not configured for email. Or, this error is a knock on from the second error. If you get the second error rectified it may clear this error. If not then double check the email settings
for your farm.
Johnathan Lightfoot -
Display Name of Approver when Content Approval is enabled
Hi,
is there a way to see who is the approver in case that Content Approval was set on a document library?
i saw that there is a column named "Approver Comments" which may be added to the view but it doesn't show the approver name
keren tsurHi
The user Approver
is not the user "Modified
by"
If you use Content Approval,
SharePoint does not save the name of the approver.
If you use approval workflow, the information
is saved in Tasks lists
workflow and workflow history
Miguel de Hortaleza -
Part 2: Flat files and Business Contents: Any issues with this scenario?
I will appreciate some clarification on the some points made in response to my previous post "Flat files and Business Contents: Any issues with this scenario?"
1.
" ...youd better analyze those cubes for data redundancy and presence of data youll never use. " I will appreciate some clarification on the type of analysis you are referring to. Examples will help.
2.
"If you want to combine several found IOs in your custom dataprovider, then again you must know (or figure out) relationships between these IOs." I will appreciate some clarification on the type of relationship you are referring to. Examples will help.
3.
I am a bit confused with "..include into ODS structure ALL fields required for the cube" but you also noted noted that "...except navigational attributes and chars and KFs that are going to be determined in TRs or URs."
If you exclude ALL these, haven't you excluded all the fields you included in the ODS structure?
4.
"Consider carefully the ODS key fields selection. Their combination should not allow data aggregation that you dont need."
I may be missing the point here, I understand that you need to select the fields which will form the unique ID for the records in the ODS under the Key Field (please correct me if I am wrong with the purpose of the Key Field), but I don't understand the discussion of "aggregation" in the context.
Thanks in advanceHallo
I try to give some exaplanation based on the previous answer.
1. Data redundancy - make sure you do not store the same information. does not make sense to have data redundanty across you Data Warehouse. this is also a cost. just sotre the same information one time if you get all what you need.
2. whatwhever you build you dp, which consist of IO, you need to know with kind of relation (1:1 or 1:n - n:n and so on) exist between them. that will help you when you model you infoprovider. For example I would never pit togheter IO (n:m) in the same dimension if you expect an high number of cardinality. Sometime an IO can be an attribute of another one (depend on relation. For example
Business Partner and his Address. Usually you have a relation 1:1, in this case address is an attribute of BParten and store it in the Masterdata instead then DP
3. Sometime when you load from ODS to CUBE, you can fill some IO (which are in the infocube and not in the ODS)through ABAP routine in TR-Start Routine of Update Rule. Does not make sense to include these IO in the ODS as they are NULL or Blank (the deault value). This can happen when for example, you first load in the ODS (Price and Quantity) and then you calculate Sell price later (Price * Quantity). of course it could be doen also in the Bex. Depends on other factors (Performance - Loaidng -Sizing)
4. Make sure that the KEY definition of ODS is accordingly to the data otherwise you will aggregate the data and later maybe if you need the detail you miss it.
for example: customer - product - Distr Chan - Sell Price
if each Customer can buy each product for any Distrution Channel, then when you build your ODS(Customer - Product and Distribution must be KEY) otherwise (if you have only Customer - Product KEY for example) you will lose the details for Distribution Channel.
I hope eveyrhting is clear
Regards
Mike -
Hi Experts,
I knew to WF
We get the approval issue . In Ebuy of China, we have the approval workflow as go to the highest approver if the approval limit is over the default approver manager. That is User A have mgr B with limit 40,000 and mgr B have mgr C with limit 80,000. If raise a Shopping cart to 50,000, the shopping cart will go to Mgr C. User A need to add the mgr B as the first approver. But after all mgrs are added, and ordered, and back to Check status, the first 2 mgrs are disappeared. can u help on this issue?
Thanks & Regards
VijayHi Nazeer,
The value of Tan(45) is beng wrongly calculated by ABAP because internally the data type for all the Trignometric functions are represented as Floating point numbers.
Please refer to this:
The results of the following functions have the data type f:
 Trigonometric functions: cos, acos, sin, asin, tan, atan
 Hyperbolic functions: tanh, sinh, cosh
 Exponential functions (base e): exp
 Natural logarithms (base e): log
 Logarithms (base 10): log10
 Square root: sqrt
In case you have any further clarifications,do let me know.
Regards,
Puneet Jhari. -
Approval Workflow does not update the Content Approval status if started automatically
Hi,
I’m using a simple Approval Workflow associated with
Content Approval on site pages. It works fine when I set it to be started manually (by using
Allow this workflow to be manually started by an authenticated user with Edit Item permissions
option) and on the completion of the workflow the
Content Approval status is updated accordingly. But when I set it to be started automatically (by using
Start this workflow when a new item is created
/ Start this workflow when an item is changed
options), it does not updates the Content Approval status. Note that I’ve set the
Update the approval status after the workflow is completed (use this workflow to control content approval)
option to true.
RegardsHello,
It is recommended to select "Start this workflow to approve publishing a major version of an item" when you want to use the workflow to manage content approval for
a library.
According to the Notes for “Enable Content Approval” option in
this reference:
If you are using this Approval workflow to manage content approval (moderation) for a library, and you selected the Start this workflow to approve publishing a major version
of an item check box on the Add a Workflow page..
If you did not select the Start this workflow to approve publishing a major version of an item check box on the Add a Workflow page because you do not want this workflow to
be the default content approval workflow for a library, you can select the Update the approval status (use this workflow to control content approval) check box to make this workflow a secondary content approval workflow that specific users can
start manually.
That means having an approval workflow start automatically when a document is changed or created is not a good practice when you want to use the workflow to manage
content approval for a library. You should either select "Start this workflow to approve publishing a major version of an item" or give users the option to start the workflow manually at the time they want to submit for an approval.
Thanks & Regards.
Lily Wu -
SP2013 Content Approval Process, restrict status change on updates after Approval
Hi ,
I had implemented the SharePoint content approval process for one internal requirement. Now, there is a need for modifying the content after Approval Status and by doing so SharePoint modifies the status as 'Pending' after edit. But, I have to retain the
approval status.
Please share any thoughts on how to achieve this ?
Thanks in advance.
soundarHi Soundar_SP,
After you edit the list item, then the approve status will change to pnending. This is by design.
There is no OOTB feature to achieve your requirement.
As a workaround, you can create a custom Approve workflow with start Approval Progress action and set the workflow started when item created.
Best Regards
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Zhengyu Guo
TechNet Community Support -
Email marketing content approval
Hi all
I have just set up a client wityh Business Catalyst, as a handy all-in-one solution. They need to get an email out to a mailing list asap and it has been waiting for content approval for nearly 24 hours. The purchase is still in the statutory 28 day cooling-off period and the client will cancel unless I can get this through very quickly and with some suitable explaination as to why it will not happen again.
If the answer is that you can't send out an email until Adobe get back to the office on Monday, they will certainly cancel!
Can anyone help me out?Eek. I knew posting on here would show up something really stupid I'd missed. I thought the client had paid on Wednesday, they thought I'd done it for them.
Best go and actually purchase the service for them .. ahem ... -
Update on Captivate HTML 5 content playback issue in Google Chrome Browser
Good night,
I am having a problem implementing projects generated in html5 and run on Chrome. The video does not run.
I think I found the solution, a correction patch for Captivate 7. But I just link and is broken.
http://blogs.adobe.com/captivate/2014/07/update-on-captivate-html-5-content-playback-issue -in-google-chrome-browser.html
I have several e-learning generated with html5 and want to avoid make the change manually.
Does anyone have the patch and can share?
Thank UI saw this email ID in a comment of that post. I guess you can send a mail asking for the fix.
Shriyansh Agnihotri: [email protected]
Sreekanth -
Setting Content Approval Status
I'm using content approval. When the user checks in a doc it is pending. I then run my own custom workflows. The last one being "MyPublishWorkflow". In that I need to set the status so it is Approved/Published. Otherwise
it stays in pending.
I see examples of "Set Content Approval" in previous versions (2010), but can't find that option in SP designed Actions.
Thanks.
TomYou can use default UI to approve reject content.
or use below check-box for workflow update
See this detail link - Enabling Content Approval
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply. -
How to check A document library that has document publishing enabled and content approval
HI
1) how to check A document library that has document publishing enabled
2)A document library or a list that has content approval enabled
adilFor both question, check version settings of that library
>>1)Document Version History "Create
a version each time you edit a file in this document library?" should set to either create major versions or Create
major and minor (draft) versions.
http://office.microsoft.com/en-us/sharepoint-server-help/publish-or-unpublish-a-version-of-a-file-HA101862529.aspx
>>2)Content Approval "Require
content approval for submitted items?" should be set to Yes
My Blog- http://www.sharepoint-journey.com|
If a post answers your question, please click Mark As Answer on that post and Vote as Helpful -
How can I automatically enable content approval on a SharePoint 2010 document library
Hi All,
I would like to enable
content approval feature 'Yes' in version setting page by default when the new site is created under SharePoint 2010 farm. How could achieve this. Kindly help.Hi, Are you creating publishing site? if yes Turn on Content Approval for SharePoint 2010 Sites By default, Content Approval is turned off in SharePoint 2010 and (usually) any user with Read access can see Draft items in most libraries. Sites created with
the publishing site template, however, already have Content Approval turned on in the Pages library.
Please remember to click 'Mark as Answer' on the answer if it helps you -
Multi-step content approval process
Dear All,
We have a requirement like this:
A content (after it has been authored) has to go through an n-step approval process. In our requirement, suppose if the 3rd approver rejects the content, then it should go back to the 2nd approver. But if we use SAP's built-in approval process, if any approver rejects the content, it goes back to the Content Author.
Any idea to solve this issue?
Please share the code if you have.
Kind regards,
Sreejesh.Hi Sreejesh,
the requirement in my eyes doesn't give much sense: What should the 2nd approver do with the content rejected by the third approver?! To approve makes no sense, for he knows that the 3rd approver would reject again. And to reject "makes sense" - anyhow, this is already implemented...
So, beneath the question of the usefulness of the requirement, you may implement your own reject command which does exactly what you expect. This probably would mean a modification of the standard behaviour.
Hope it helps
Detlev
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