Setting Content Approval Status

I'm using content approval. When the user checks in a doc it is pending. I then run my own custom workflows. The last one being "MyPublishWorkflow". In that I need to set the status so it is Approved/Published. Otherwise
it stays in pending.
I see examples of "Set Content Approval" in previous versions (2010), but can't find that option in SP designed Actions.
Thanks.
Tom

You can use default UI to approve reject content.
or use below check-box for workflow update
See this detail link - Enabling Content Approval
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Workflow Error Message: System Account - The Workflow could not set Content Approval Status

This is the first time I try an approval workflow. I am using a template in MS Word and assigned an approval workflow to it. The approval workflow is only going to one person in this case.
When I start the work flow the following 3 error messages show up:
Workflow Error Message: System Account - The Workflow could not set Content Approval Status. Enable content moderation for this list and run the workflow again.
Workflow Error Message: System Account - The e-mail message cannot be sent. Make sure the e-mail has a valid recipient.
Workflow Error Message: System Account - The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly.
Thank you for your kind guidance.

Hi,
For the first error: Did you set Content Approval in the workflow? If so, see if you have it in the versioning settings of the list settings.
For the second error: double check your recipient is set up as being valid. Did you type in the email address or is it referring to a people picker field? also, make sure that in the workflow for the email that you actually populated it in the
To: field.
for the third error: I suspect that either your farm is not configured for email. Or, this error is a knock on from the second error. If you get the second error rectified it may clear this error. If not then double check the email settings
for your farm.
Johnathan Lightfoot

SP2010 Designer workflow "Set Content Approval Status" does not work

Hello
I'm having a problem with a workflow for one of my clients.It is a SharePoint 2010 environment and I can only use SharePoint 2010 designer (no visual studio).
We have an approval workflow in place, which works great. After the document approval workflow has does its thing, a new workflow can be launged by specific users (they have writing rights and can approve content). The workflow is used to set the release
date of the document. This can only be determined after content approval.
However, when the release date is set, the document approval status is changed to concept. This is of course to be expected, as we changed to document metadata. That is why I wanted to add the action "Set content approval" to this workflow. I cannot
seem to get this action to work. Right now the workflow does the following:
check out the document (check out is obligatory in our library)
set the release date field to the released date parameter (defined when starting the workflow)
check in the document
set content approval to approved.
The release date gets set to the parameter value, but the document is not checked in and the content approval status is not set. SharePoint produces the following error message (translated from Dutch): "An error occured. Cannot edit the item, possibly
because one or more columns require another type of content. Unknown error."
Guided by other posts online I gathered that this might be because the actions checkin and set content approval occur to close together. I tried letting the workflow pause for the duration of 1 minute after checking in, but this pauses the workflow indefinitely.
I then tried 5 minutes (as this is the time standard set by SP2010 designer) but this also resulted in indefinite pausing.
Posts online lead me to believe that I'm not the only suffering from this problem, but as of yet, I haven't been able to find a solution that works for me. Hopefully someone can help me.

Hi,
According to your post, my understanding is that the "Set Content Approval Status" didn’t work in SharePoint 2010 Designer workflow.
I try to reproduce the issue and the result is the same as yours.
If I only check out and check in the item, the workflow works well.
However, once I set Content Approval Status after checking in the item, the workflow get error.
As a workaround, I recommend to use two workflow to achieve what you want.
First, create the first workflow, and allow the workflow to be manually started.
Then, create the second workflow, and
start the workflow automatically when an item is changed.
When you start the first workflow, the document will be set value of the release date. And then the second workflow will be started automatically to set the content approval status.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Approval Workflow does not update the Content Approval status if started automatically

Hi,
I’m using a simple Approval Workflow associated with
Content Approval on site pages. It works fine when I set it to be started manually (by using
Allow this workflow to be manually started by an authenticated user with Edit Item permissions
option) and on the completion of the workflow the
Content Approval status is updated accordingly. But when I set it to be started automatically (by using
Start this workflow when a new item is created
/ Start this workflow when an item is changed
options), it does not updates the Content Approval status. Note that I’ve set the
Update the approval status after the workflow is completed (use this workflow to control content approval)
option to true.
Regards

Hello,
It is recommended to select "Start this workflow to approve publishing a major version of an item" when you want to use the workflow to manage content approval for
a library.
According to the Notes for “Enable Content Approval” option in
this reference:
If you are using this Approval workflow to manage content approval (moderation) for a library, and you selected the Start this workflow to approve publishing a major version
of an item check box on the Add a Workflow page..
If you did not select the Start this workflow to approve publishing a major version of an item check box on the Add a Workflow page because you do not want this workflow to
be the default content approval workflow for a library, you can select the Update the approval status (use this workflow to control content approval) check box to make this workflow a secondary content approval workflow that specific users can
start manually.
That means having an approval workflow start automatically when a document is changed or created is not a good practice when you want to use the workflow to manage
content approval for a library. You should either select "Start this workflow to approve publishing a major version of an item" or give users the option to start the workflow manually at the time they want to submit for an approval.
Thanks & Regards.
Lily Wu

Update Approval Status of parent Folder based on approval status of folder items

Hi,
I have a SharePoint list which contains folders. Each folder contains one or more items. I wish to update the folder approval status to "Approved" when all the items inside the folder are approved.
The workflow should trigger whenever the approval status of one or more items inside the folder is changed and is expected to check the approval status of all other items inside the folder. If all the items are approved the folder's approval status should
be set to "approved".
I am designing the workflow via SharePoint Designer 2013 and using SharePoint Online 2013 .
Thanks a lot in advance.

Hi,
According to your post, my understanding is that you wanted to update Approval Status of parent Folder based on approval status of folder items.
Per my knowledge,
there is no out of the box way to accomplish this with SharePoint.
Though we can loop the
folder items to set the content approval status, we can not get the parent folder and then set the content approval status.
As a workaround, I recoemend to create event reciever to get set the content approval status of the folder items.
For more information, you can refer to:
How to: Create a remote event receiver
How to create a simple Remote Event Receiver for a Custom List in Office 365 SharePoint 2013 site
Regarding SharePoint Online, for quick and accurate answers to your questions, it is recommended that you initial a new thread in Office 365 forum.
Office 365 forum
http://community.office365.com/en-us/forums/default.aspx
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

OOTB Approval workflow and content approval

I have successfully utilized the OOTB Approval workflow to manage the content approval status for document libraries.
But when I attempt the same on a list (custom, links, announcements...etc)..... the approval goes through without a problem but the content approval status remains in "Pending" status.
Does the approval workflow NOT work for lists? (And only document libraries?)
I found this article that describes that the solution is to uncheck the "start this workflow when an item is changed":
http://support.microsoft.com/kb/2908491
...which is somewhat ridiculous and pretty much forces the user to have to initiate the workflow manually each time they change the item?
At any rate... I did what the article suggested and manually initiated the WF and the approval status still remains in pending mode.
Can someone help clarify this for me?
Thanks in advance

Please make sure that Publishing Approval Workflow feature is enabled in Site Collection Features. Otherwise their should be no issue.
Adnan Amin MCT, SharePoint Architect | If you find this post useful kindly please mark it as an answer.

Approval status after copying sharepoint issue (help friend)

Re !
It's surely easy...I gonna try to be clear :)
In sharepoint I got 2 lists : list01 and list02
On my list01 I have a workflow.
In the list01, if the approval status of my item is "approved" then I copy the item in list02.
My problem is :
the copied item in my list02 (yet "approved" in list01) have a approval status "waiting for approval"
Strange ?
How to keep it "approved" ? What I do not do well ? I have to change my workflow on list01 ? Create a workflow on list02 ? Settings/configure on my list02 ?
I don't understand this behavior.
Thank you for reading.
Regards

Hi,
The approval status column is a system column, it cannot be copied by workflow.
You can click approve/reject button in the ribbon to approve or reject the new item in list02 manually.
Or you could change the approval status from “waiting for approval” to “approved” by code in the list02.
The article below is about how to update the content approval status column.
https://chanakyajayabalan.wordpress.com/2013/03/01/read-or-update-content-approval-status-column-or-moderation-column-using-sharepoint-client-side-object-modelcsom/
Best regards,
Sara Fan
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

SP2013 Content Approval Process, restrict status change on updates after Approval

Hi ,
I had implemented the SharePoint content approval process for one internal requirement. Now, there is a need for modifying the content after Approval Status and by doing so SharePoint modifies the status as 'Pending' after edit. But, I have to retain the
approval status.
Please share any thoughts on how to achieve this ?
Thanks in advance.
soundar

Hi Soundar_SP,
After you edit the list item, then the approve status will change to pnending. This is by design.
There is no OOTB feature to achieve your requirement.
As a workaround, you can create a custom Approve workflow with start Approval Progress action and set the workflow started when item created.
Best Regards
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Zhengyu Guo
TechNet Community Support

Approval status of Adobe Content Viewers v25

Hello everyone,
Here is the current status of the v25 Adobe Content Viewer approval at the various application marketplaces.
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Submitted January 24, 2013
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Submitted January 24, 2013
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Our what's new and bug fixes pages will be updated in the near future with new information for v25.
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Uninstall the folio producer tools (not the folio builder panel) from your machine, and then install the appropriate version from our website. You'll need v17, not v18 (I had the version wrong in my earlier post).
v17 is the release dated 11/15/2011. Mac download loaction: http://www.adobe.com/support/downloads/collection.jsp?collID=4&platform=Macintosh. Windows download location: http://www.adobe.com/support/downloads/collection.jsp?collID=4&platform=Windows.
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Our what's new and bug fixes pages will be updated in the near future with new information for v24.
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[edit] @Bob: This was a request/question, not a fact.
Message was edited by: Anselm Hannemann

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That is something I really would like to see. It would be great to be able to create custom viewer builders also as free member.
Another thing (this should only be for Pro/Enterprise) would be the ability to change the name and icons of the custom content viewer.
[edit] @Bob: This was a request/question, not a fact.
Message was edited by: Anselm Hannemann

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Amazon Marketplace for Android (Kindle Fire)
Submitted May 1, 2013
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I will update this post as each submission moves through the process. Remember that pro and enterprise customers can create their own v26 Adobe Content Viewer using Viewer Builder, and that you can continue to create folios for previons versions of the viewer after updating your tools by setting the folio version in the new folio dialog.
Our what's new and bug fixes pages for v26 are up-to-date with details on this release.
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Neil

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Another thing (this should only be for Pro/Enterprise) would be the ability to change the name and icons of the custom content viewer.
[edit] @Bob: This was a request/question, not a fact.
Message was edited by: Anselm Hannemann

Approval Status of Adobe Content Viewer - v23

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Here is the current status of the v23 Adobe Content Viewer approval at the various application marketplaces.
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I will update this post as each submission moves through the process. Remember that pro and enterprise customers can create their own v23 Adobe Content Viewer using Viewer Builder, and that you can continue to create folios for previons versions of the viewer after updating your tools by setting the folio version in the new folio dialog.
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That is something I really would like to see. It would be great to be able to create custom viewer builders also as free member.
Another thing (this should only be for Pro/Enterprise) would be the ability to change the name and icons of the custom content viewer.
[edit] @Bob: This was a request/question, not a fact.
Message was edited by: Anselm Hannemann

How to show catalog items with Approval Status:Pending in a Content Search Webpart

How to show catalog items with Approval Status:Pending in a Content Search Webpart using cross site publishing. Thanks in advance.

I don't think you're going to be able to. Usually Approval Status is used in conjunction with Major/Minor versioning and while Approval Status is pending the item is usually a draft.
As a result the search crawler should not be able to see the draft items as it would not have the necessary rights to do so. (Good practice ensures that the Search Crawler has only read access and is not an elevated account for this reason)
Paul.
Please ensure that you mark a question as Answered once you receive a satisfactory response. This helps people in future when searching and helps prevent the same questions being asked multiple times.

Setting Content Approval Status

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