CONTROL ACCOUNTS DEFINITION

Hi Everybody,
A SAP BO client is asking me some documentation about Control Accounts definition including:
Down Payment Clearing Account
Down Payment Interim Account
Down Payment Receivables
Down Payment Payables
Open Debts
Could anybody send me some documentation about these ones?
Thanks!
Ronald

Hi Nitin,
If you mean for one particular BP, only one Control Account can be set. If you mean for the whole system, yes, you can set up more than one account. However, although there are no hard limits, you would be better off to create as less as possible in order to make easier control.
You can ceck this thread to find more:
Control Account
Thanks,
Gordon

Similar Messages

Aging report and Control account value not matching

Hi All
The value what i am getting from Vendor liabilities aging and Control account is not matching for the same dates, all my parameters or selection criteria are same
Same report if i am taking for the current date it giving correctly,
If i am trying for a previous day the problem is happening
How can i solve this issue

Hi,
Please check if the transactions are done for different Control Accounts and both the account balances are included in the Aging Report.
Also, check that ALL the customers/vendor groups are taken.
Make sure that you are running the backdated aging with the checkbox as mentioned in the Note 800294.
If still facing problems may be you can provide with more details as to what the control account balances and what is the Aging, difference.
PS: Check if there is any manual journal entry is created in the control account?
Kind Regards,
Jitin
SAP Business One Forum Team

I made my main account a parental control account and when I accessed the account created as admin, at the Parental Control options I deleted my main account and now I can't get back in it. I need help with this problem.

I made my administrator account a parental control account, at the time of creating it, the system asked for my administrator password, to restart the computer, and the new account was created. When I accessed that account at the parental control menu I could see my main account on the list and i deleted the account from that list, and now i'm trying to get back to it but I'm not able to because every time i restart the computer brings me back to the account I created. I searched for help on the web and it says to go to users and select the account I want to restore but I can't do it. Please help.

User account – restore missing admin

Entries appearing in Service Tax Control Account due to Error in System

Hello Experts,
     I am facing a problem in one particular GL i.e.Service Tax Control a/c
error-Entries appearing in Service Tax Control Account due to Error in System
entries are- Service tax control   a/c   -
Dr. 21,621.86
                        To Service Tax Control a/c     Cr.      21,621.86
My question is when i am making entry as Service tax Dr-21,621.86,Service Tax Cr.21,621.86,so it will adjust,and in FBL3N amt will show 0 but it was showing 21,621.86
Plz Guide me asap,very urgent issue
Thanks in Advance

Dear,
What was the balance before you posted the below entry?
Also run FBl3N with correct date parameters..
br,Vivek

Diferente Control Account in A/P Credit Memo copied from A/P Invoice

I have a strange situation in SBO2007. An A/P Invoice for Vendor X was created duplicating an A/P Invoice from Vendor B. The new Invoice was created with a differente Control Account from the assign in BP Master Data of Vendor X. The Invoice waas copied to a A/P Credit Memo but it used the right control account these time. Now I have an Invoice and a Credit Memo that reconcile each other but with different control accounts.. What is the best way to correct or undo these situation ?

Hi,
This problem is solved in B1 2007A SP01 PL12. To prevent this issue, you upgrade your current B1 version to the PL.
The existing problem in the db can be solved by SAP Support. Log a message to SAP support to obtain the solution.
Prior to uprade and log message, check this note 1463211:
Incorrect Control Account when duplicating invoice
Symptom
Create an AP Invoice for a Business Partner(BP1). Duplicate this invoice to another Business Partner(BP2) who has different control account. The journal entry of the duplicated invoice posts the amount to control account of BP1 instead of BP2.
Behavior is reproducible for AR Invoice as well.
Other terms
Control Account, Payables Control Account, Receivables Control Account, Journal Entry, Incorrect Control Account, Duplicate Invoice, JE, SAP Business One
Reason and Prerequisites
Application error
Solution
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.
In order to detect whether this issue affect your DB, please run the
following query :
SELECTt1.BaseRef as 'DocNum', t1.transid, t1.shortname [BP code], t1.account [account.jdt1], t0.debpayacct [BP control acct],
CASE
WHEN t1.transtype = '13' THEN 'A/R Invoice'
WHEN t1.transtype = '18' THEN 'A/P Invoice'
WHEN t1.transtype = '14' THEN 'Credit Memo'
WHEN t1.transtype = '15' THEN 'A/P Credit Memo'
WHEN t1.transtype = '204' THEN 'A/P Down Payment'
WHEN t1.transtype = '203' THEN 'A/R Down Payment'
ELSE 'Others'
END
FROM jdt1 t1
inner join ocrd t0 on t1.shortname = t0.cardcode
WHERE t1.account <> t1.shortname and t1.account <> t0.debpayacct
AND TransType in (13, 18, 14, 15, 204, 203)
If the above query retrieves results, please log a support message
via the Service Marketplace referring to this note including all
relevant information.
Apply the solution of the note to solve your problem.
JimM

Can't post JE to control account

I am trying to import my clients historical month end balances for 2008 (Jan, Feb, March etc...). However, my imports are erroring out with the message "Cannot perform transaction in controlling type account 1210-310-00." This is my client's A/R account. If SAP isn't going to let me post to any control accounts how can I upload my client's historical GL balances?

You do need to split the opening balance between the actual debtors. This can also be achieved using the Opening Balances form, and keying the data for each business partner.
It will make it more difficult when receiving payments against the however, so, we generally import open documents as service based documents with the GL account for "revenue" offsetting to an Opening Balances account. This should all reconcile to nil once all the Gl Opening balances have been entered.

GL ControL Account in 11.5.10.2

I am not able to see the 'Control Account' qualifier for natural account in our 11.5.10.2 Oracle instance.
Is there any patch which needs to be applied for this feature to be available? Or pls let me know the latest GL patch set (reqd in 11.5.10.2) which has this feature.
Thanks

You need to setup on your own.
Please read Global Accounting Engine User Guide [Chapter Define Control Accounts].
That has been referred in GL User Guide too.
By
Vamsi

What is Control Accounts? What is C/A for A/R and A/P?

I have US COA set up automatically by SBO. So all accounts are already set up there.
When I go to: Administration > Setup > Financial > G/L Account Determination:
In Sales (general) tab, I noticed Account Receivable with (...) next to it.
When I clicked it, it will bring window of Control Accounts for A/R.
In Purchasing (general) tab, I noticed Account Payable with (...) next to it.
When I clicked it, it will bring window of Control Accounts for A/P.
1. What is this Control Accounts?
Can I leave it blank as it is? If I left it blank, will it affect financial result? If the answer is it is OK to leave it blank then no need to answer my questions below. If I need to fill it out, then I need help with questions # 2 and # 3 below.
2. Inside this Control Accounts for A/R: (note: we do business Domestic only)
What will be the correct Account Code for Down Payment Receivable? (My guess it is A/R Domestic)?
What will be the correct Account Code for Open Debts? (My guess it is A/R Domestic)?
3. Inside this Control Accounts for A/P: (note: we do business Domestic only)
What will be the correct Account Code for Down Payment Payable? (My guess it is A/P Domestic)?
What will be the correct Account Code for Open Debts? (My guess it is A/P Domestic)?
What will be the correct Account Code for Assets Account? (My guess it is A/P Domestic)?
Thank you.

Hi Tom
You can define a G/L account as a control account.
A control account links the business partner accounts to the general ledger. You must enter a control account in every business partner master record. Whenever you post a document to a business partner account, the system automatically adds a journal entry to the general ledger, which posts the receivables or payables to this control account.
Some transactions, such as transactions with bills of exchange, must be posted to special control accounts. Therefore, you can assign these special accounts to predefined transaction types, such as
Open Debts, Assets Account, Down Payments Receivable/Payable or other (country-dependent).
You can also enter default control accounts under Administration  Setup  Financials  G/L Account Determination. These accounts appear by default whenever you create a new business partner.
The system displays the total account balance in the business partner master record. From there you can navigate to the line item display of the account. In the line item display, the system displays the debit values in black and the credit values in green and in parentheses.
If you are working with several control accounts, the system can display the business partner balances separately for every control account. To activate this, choose Administration  System Initialization  General Settings and select the Display Accounts Balance by Control Accounts indicator on the BP tab.
You must have the proper authorization to view the accounts and balances.
Hope this helps.
Nagesh

In B1 Import of G/L history does not go to Control Account? How then?

Hi Forum,
I have tried it myself and read through the forum to know, when we import transactions such as A/R and A/P G/L history, we can not import the renovations to the A/R or A/P Control Account.
If we make the control account, non-control, then it can not be made Control again after transactions are entered? Call these accounts that contain A/R and A/P history as 1111 and 2222.
Some customers may have many control accounts for A/R and A/p depending upon their warehouses etc.
The question is?
Going forward all current transactions from A/R and A/P will go to a different control account say 1000 and 2000, and all old transactions related to that customer from previous months is in a different account - 1111, 2222.
How do you handle this situation? What do customers of SAP B1 do? For getting history of Business partner, other statistics etc.
Thank you for your help.

Hi Son Tran,
I tried tried your suggestions the best I could in my setting, but I failed again. The DTW keeps complaining about Control Account can not be used. Here are my Journal Entry import header and lines that work (that is without control account).
OJDT Header below:
==================
RecordKey     AutoVAT     DueDate     ReferenceDate     StampTax     UseAutoStorno     VatDate
RecordKey     AutoVAT     DueDate     ReferenceDate     StampTax     UseAutoStorno     VatDate
1     tNO     20080402     20080402     tNO     tNO     20080402
Matching JDT1 Lines
==================
RecordKey     LineNum     AccountCode     Credit     Debit     DueDate     ControlAccount
RecordKey     LineNum     AccountCode     Credit     Debit     DueDate     Account
1     0     12350000     180          20080402
1     1     41100000          180     20080402
1     2     24100000          0     20080402
1     3     13500000          126     20080402
1     4     51100000     126          20080402
Note: Control account column is not used at all.
In the above JDT1 Lines all account codes are non control accounts. There is only one A/R account that I want changed to control account. That is 12350000 will be changed to 12110000 (this is a control account).
When I do the change to control account, the above DTW import fails with the error - 1000415 Cannot perform transaction in controlling type account JDT1 - 1211000 error 65171.
Look forward to your help.
I also tried many other combinations and failed.
Thanks.

How to create an object like "Control Account" in JE? u5982u4F55u7F16u5199u63A7u5236u79D1u76EEu63A7u4EF6

I want to create a user screen like Journal Entry. How could I create an object like "Control Account" in JE?
我想编写一个象u201C日记帐分录u201D那样的屏幕，但是不知道其中u201C控制科目u201D列的控件如何编。请教各位高手。谢谢
Edited by: An Ping Zhang on Sep 15, 2009 4:57 AM

Dear An Ping Zhang,
The "Control Account" column in JE is used ChooseFromList.
You could refer to SDK sample
SDK\Samples\COM UI\VB.NET\17.ChooseFromList.
BTW: you could post your question in Chinese into SAP Business One 中文论坛
/community [original link is broken]
Best Regards
Jane Jing
SAP Business One Forums team

Acct X for trans./event key BSX is a K control account.

Dear Experts:
I am not so familiar with FI and one question need your help:
When I was trying to post a goods receipt against one purchase order I created earlier, I got an error message: "Account 199999 for trans./event key BSX is a K control account'
For account 199999, the account group is Recon. account and acct type is Vendors.
Can anybody let me know the solution to this issue? Thank you all in advance!
Best Regards!
Tim

Hi Eli:
Thanks for your reply. But if I delete the account in OBYC, I will get another error message: "Account determination for entry TDCC BSX 0001 ___ ZZXX not possible". If I maintain the entry: "0001 ZZXX 19999" in BSX in OBYC, I will get the error above.
Do you know how to resolve that?
Thanks~
Tim

How to reconcile customer balances with control accounts

Hi!
Sanjay Here,
1. how to reconcile the customer balances pl. explain in details.
2. how to reconcile the customer balance with control accounts
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance.

1. how to reconcile the customer balances pl. explain in details &
2. how to reconcile the customer balance with control accounts
Ans:- Thru report painter T-code FGI4 (Form) & Report FGI1 using cutomer summary table we can define report, which shall give the desired requirement. It give customer wise & controll account wise balances.
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available
Ans. F.13 is used for GL automatic clearing basing on the required config for GL . Like GR/IR clearing is there in automatic posting we have to define COA, GL & creteria1, creteria2 ..... Incase of GR/IR field name can be VBUND (Purchase order). When configure this in F.13 when we check the check box GR/IR and GL system shall look for setting for automatic clearing based on creteria it shall automatically clear.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance
Ans. To reset a claerinf document Tcode is FBRA. Reset the clearing doc first and reverse the doc Tcode FB08.
Thanks
Colin Thomas

Down Payment Receivable control account?

Hi All,
I was hoping someone could help clarify account determination for me.
Currently I have assigned a 'Down payments received clearing account' as a liability account. Is this correct?
Then If I click the accounts recevable "..." I am presented with the control account selection for "Open Debts" and "Down Payment receivables". I have selected this as "Trade Creditors Domestic".
When taking DP invoice payments I can see that the DP payments received liability account is posted to correctly. When the DP Invoice payment gets applied to the AR invoice, the account is cleared as expected. I think this is correct.
I am however confused as to the control account determination. I dont see any postings made during this process. What should I see?
Many thanks.
John
Edited by: Jantzman on Jul 26, 2010 4:06 AM
Sorry... I clicked post before I as ready .. oops.

Hello John...
I am not sure what the Accounting Standards are where you are located, but generally a payment is not defined in the Liability Drawer, but in the Asset Drawer (because you are bringing in an asset of Cash - the so-called above posting). Of course, the company has to really define that...it is only a temporary holding account from "Down Payments Received" to permanent "Cash" account ...
I would suggest that you speak directly with the Finance folks of the company you are working with. Folks in the forum will give you the correct answer as they understand it, but in financial postings the "correct answer" can vary so widely. The only people who know how their individual books and related transactions work are the accounting/financial folks. And some times they even have some differing opinions. During the Blue Print Phase of Implementation I always sit in on the discussions to explain how SAP B1 works and we use the old school T accounts to walk through each scenario. But the accountants/financial personnel are the ones who have the final say, because they are the ones who will be living with it for years to come.
Regards,
Zal

Revaluation -Reconcile AP control account with GL

Hi ,
In oracle , currency revaluation is done in GL. All the AP invoices accounting entries in foreign currency are posted to GL .
When we revalue foreign currency journals in GL the control account value (AP Liability a/c) chances.
Then how to reconcile the AP value against GL to get the accurate respresentation of the balances ?
Thanks

Hi,
I see so many people asking on this topics in various words , does anyone have answer to the query.
After revaluation how do we tie back the AP aged balances to GL balances ?
Inputs greatly appreciated. Kindly also mention what is the exact account heads the journal entry get created when we revalue ?

Make a G/L account code (with transaction history) as control account

Hi,
Currently G/L account code = 10001 is not control account at the beginning.
It had few transaction records with this account code, however I had try to make adjustment so that the balance become "0"
But when I try to check box on the control account, it doesn't work.
So just wonder is it possible to make a account code with transaction history to become a control account?
Thanks

Hi
You can't be change the code after transaction.
Because it's stored in transaction history.
Even after if your account balance is zero.
Thanks
Mohammad Imran

CONTROL ACCOUNTS DEFINITION

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