Controlling Access of end users on Categories and Activity versions

Question

Dear All,
I am having end users who are having full access in learning Administrator for Creating Categories and Activity versions , Offerings and Classes in using Learning Administrator responsibility.
As per the business needs i need to create a new responsibility where end users can not create categories & Activity version but they can create only offerings & classes on selected Activity version.
your guide lines will be greatly appreciated.
Thanks & Regards,
Edited by: user1113648 on Apr 28, 2011 11:55 AM

Answer 1

Hi CDA
You're not understanding the way Discoverer works. The lowest level of security control that can be applied inside Discoverer is at the business area level. Thus if a user has access to any part of a business area then they have access to the whole business area. This is done by your administrator using TOOLS | SECURITY from the Administration menu bar.
The privileges that can be set using TOOLS | PRIVILEGES control what a user can do with the data that they have access to (remember that access itself is at the business area). Thus if a user has the Create / Edit workbook privilege and they have access to two business areas then they have that privilege for both business areas and create or edit workbooks to their heart's content in both of them.
Further, and I think this is where you may be getting confused, you have to understand that an end user cannot grant the privilege for another end user to have access to their business area simply by sharing a workbook. The act of sharing a workbook does not share the access rights. In order for one user, aka the Registrar, to be able to run a workbook that was created by another user, aka the HR director), the Registrar must already have been granted access to the HR business areas by the Discoverer administrator. If a user does not have access to a business area but does have access to a workbook from that business area then they will not be able to execute the workbook.
It therefore sounds like you do not have security under control.
Best wishes
Michael
BTW: Are you using the SunGard Banner system by any chance, and are you using the ODS? If this is the case, you may be interested in knowing that my company has partnered with SunGard Higher Education to bring Discoverer training and consulting to their customers.