Count documents in a SharePoint online library using PowerShell
Hi,
I would like to use PowerShell to iterate through a site (and its sites) and count how many documents are in each document library.
Does anyone know if this is possible for SharePoint online please?
Thanks
yes. You can set an ID on counter. I don't have any idea about how to do that from the PowerShell but from SharePoint online it is possible by going in to document library settings and then select default view (All documents). Then go and then select
ID as column and there is an option over there Total. If you select the ID column drop down you will get an option called count select that and click ok. Then go back to your document library and see the count of the documents you have in your doc library.
If you find this information helpful then please propose this as answer and vote. Thanks.
Similar Messages
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Can we query more than 5000 library items in Sharepoint online library using CSOM?
I am writing a console application to fetch all documents from the SharePoint Online Site. I am worrying what happens if library items grow beyond 5000 items. In my earlier experience from SP2010, I will raise the threshold limit from Central Admin Site
and then perform my CAML query operation. In SharePoint Online Site, is this possible ? If not, is there any alternative to get all the documents above 5000 limit ?At the moment I wouldn't advise it without using folders.
You can, definitely, add more than 5k items in Office 365 lists. If you design them well and add indexes before you go over the threshold then it should be fine.
HOWEVER, once you go over the 5k threshold you lose the ability to change all the items in the list at once. Which means you can't add indexes to columns, can't add new columns, can't remove columns or perform any large admin task.
Incidentally CAML queries and upping the threshold are either/or options in on-premises installs. CAML is the way forward and can be used without increasing the threshold in the vast majority of cases.
In terms of support the MS documentation is unhelpful:
http://office.microsoft.com/en-gb/office365-sharepoint-online-enterprise-help/sharepoint-online-software-boundaries-and-limits-HA102694293.aspx
There it states that MS only support 5k items in a site list/library. -
How can I copy documents from a Sharepoint On Premises library to a Sharepoint Online library and at the same time preserving their metadata?
I use the Open Explorer Windows to drag and drop the files, but the metadata are not copied. Thanks.To maintain the metadata you'll need to use one of the third party tools that does this kind of migration. Metalogix has a product with a free trial that we have used before. (Don't remember whether the free version maintains metadata or not).
You can read about it here:
http://www.metalogix.com/Products/Content-Matrix.aspx
Paul Stork SharePoint Server MVP
Principal Architect: Blue Chip Consulting Group
Blog: http://dontpapanic.com/blog
Twitter: Follow @pstork
Please remember to mark your question as "answered" if this solves your problem. -
How to update managed metadata column for all file in document library using powershell
Hi,
How to update managed metadata column for all file in document library using powershell?
Any help on it.
Thanks & REgards
Poomani SankaranHi TanPart,
I have changed the code which you have give in order to get the files from SharePoint 2010 Foundation Document Library.But i am getting below error in powershell.
Property 'ListItemCollectionPosition' cannot be found on this object; make sure it exists and is settable.
Could you tell me which is the issues in it?
See the code below.
$web = Get-SPWeb http://ntmoss2010:9090/Site
$list = $web.Lists["DocLib"]
$query = New-Object Microsoft.SharePoint.SPQuery
$query.ViewAttributes = "Scope='Recursive'";
$query.RowLimit = 2000
$caml = '<Where><Contains><FieldRef Name="Title" /><Value Type="Text">Process Documents/Delivery</Value></Contains></Where>' +
'<OrderBy Override="TRUE"><FieldRef Name="ID"/></OrderBy>'
$query.Query = $caml
do
$listItems = $list.GetItems($query)
$spQuery.ListItemCollectionPosition = $listItems.ListItemCollectionPosition
foreach($item in $listItems)
#Cast to SPListItem to avoid ambiguous overload error
$spItem = [Microsoft.SharePoint.SPListItem]$item;
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Thanks & Regards
Poomani Sankaran -
SharePoint Online Authentication using LiveId
Good evening.
I'm trying to use client side object model to perform operation on a SharePoint Online site.
using (var context = new ClientContext("https://xxxx.sharepoint.com/sites/xxxx"))
var passWord = new SecureString();
foreach (var c in "xxxxx.1") passWord.AppendChar(c);
context.Credentials = new SharePointOnlineCredentials("[email protected]", passWord);
var web = context.Web;
var newFile = new FileCreationInformation { Content = System.IO.File.ReadAllBytes(fileName), Url = Guid.NewGuid().ToString() + Path.GetExtension(fileName) };
var docs = web.Lists.GetByTitle("Documents");
docs.RootFolder.Files.Add(newFile);
context.ExecuteQuery();
Console.WriteLine(newFile.Url);
Well, this code works fine if I use federated user or email address like [email protected]
But I want to use CSOM using a LiveId that already has been invited on this site.
Any ideas?
Thanks,
Sergio
Regards,
Bubu
http://zsvipullo.blogspot.it
Please mark my answer if it helped you, I would greatly appreciate it.Hi Sergio Russo,
I haven’t seen samples to call SharePoint online CSOM with external user account, the following article shows how active authentication works in Office 365 SharePoint online:
http://www.wictorwilen.se/Post/How-to-do-active-authentication-to-Office-365-and-SharePoint-Online.aspx
For this issue, please in the Office 365 SharePoint online forum would be more professional on this, please go to that forum for more information:
http://community.office365.com/en-us/f/default.aspx
Thanks,
Qiao Wei
TechNet Community Support -
How check page level permission on SharePoint pages library using JSOM
Hi,
Can anyone tell me how check page level permission on SharePoint pages library using JSOM.
Tanks in advance .
Regards,
Hari
Regards, HariHi,
According to your post, my understanding is that you want to check the page level permission on SharePoint Pages library via JSOM.
I have made a simple code demo to check whether current user has edit permission for the pages in Pages library, it works like a charm.
You can re-write it to fit your environment.
<script src="http://code.jquery.com/jquery-1.10.2.min.js" type="text/javascript"></script>
<script type="text/javascript">
var web;
var list;
$(function(){
$("#Button1").click(function()
console.log(1);
getListItems('Pages',success_Items,error_Items);
console.log(2);
function getListItems(listTitle,success,error)
var context = SP.ClientContext.get_current();
this.web = context.get_web();
this.list = context.get_web().get_lists().getByTitle(listTitle);
this.items = list.getItems(SP.CamlQuery.createAllItemsQuery());
this._currentUser = web.get_currentUser();
context.load(this._currentUser);
context.load(web,'EffectiveBasePermissions');
context.load(items);
context.executeQueryAsync(
function() {
success(items);
error
function success_Items(items){
var e = items.getEnumerator();
while (e.moveNext()) {
this.item = e.get_current();
console.log(this.item.get_item('FileLeafRef')); //print File or Folder Name
console.log(this.item.get_item('FileRef')); //print File or Folder Url
if (this.web.get_effectiveBasePermissions().has(SP.PermissionKind.editListItems)) {
console.log('Nice, edit list item permissions!');
else {
console.log('Boo, no edit list item permissions!');
function error_Items(sender,args){
console.log(args.get_message());
</script>
<input id="Button1" type="button" value="Check Permissions"/>
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support -
When Deploying SharePoint 2010 solution using Powershell gives me nothing
When Deploying SharePoint 2010 solution using Powershell gives me nothing
And when go to Central Admin >> System Settings >> Farm Management >> Manage Farm Solution
I found my Solution Status is Deploying and still deploying and nothing.Hi,
According to your description, my understanding is when you deploy the SharePoint solution, the deploy status stuck on the deploying status.
To resolve this issue, I suggest you can do as the followings:
1. On any server, start, run, services.msc, enter, this will open the services console.
2. Now type s, this will give you all the services that start with S, look for SharePoint timer service and make sure it’s in started mode.
3. This service should be started on all the front ends as well as application server.
More information:
Solution deployment stuck on deploying: SharePoint 2010
Thanks
Best Regards
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected] -
How to use Blob storage to office 365 sharepoint online library documents
Hello,
Considering that we cant uploade a file with size more than 250 MB and it is recommended using Remote
Blob Storage (RBS) if large files are supposed to store in SharePoint.
My question is, how to use RBS or Azure Blob storage to store files instead of SQL database.
What is the configuration or code i need to write to accomplished this where i would prefer if it can be done simply using some configuration.
any sample or tutorial would be great help.
Thanks,
AsjadHI,
What we did, we deploy small Azure PaaS application what used Azure Blob Storage and table and then show it in Office365 SharePoint online trough iframe. This gives you flexibility to customimze the PaaS application and show the content at blog storage.
We tested this in SharePoint ONline multitenant and Dedicated plus in On Premise SharePoint with the custom code in separate IIS server published trough UAG to Internet. This allows you to save or replace your file server with Azure and small PaaS apps in
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Br Petri -
Controlling filename of local copies of PDF document taken from a SharePoint Online library
I have a library of technical documents in SharePoint Online. People need to be able to attach them to emails to send to potential customers but I want to define the filename that will be applied when the document is copied out of SharePoint into the email,
and it won't be identical to the filename under which the file was originally uploaded but rather a concatenation of the original file name and some other fields from the library including the document type and version number.
I only have out-of-the-box SharePoint Online available and I'm a SharePoint novice, but I'm willing to have a go at some customisation if it's not too difficult.Thanks for the reply Alex!
Certainly, as an example:
Under my top level site Collection:
/subsiteA has been created using the records centre template, and I have a document library: "test docs A" in this subsite.
In subsiteA I have a content type called "Test Content Type"
"Test Content Type" has a column "test column A" which is a basic text column.
When I upload a word document to this library, then open it again, I can see the "test column A" in the document metadata (which appears in Quick Parts). However, "Document ID Value" does not appear. If I run the same scenario
on /subsiteB (created using the team site template), Document ID Value does appear.
With regards to {_UIVersion}:
When I turn on an Information Management Policy and enable the Label feature, I can add {Version} to the field successfully. However, when I upload and open a document from the document library in /subsiteA, the "Label" metadata is inserted
in the word document, however the value is {_UIVersion}, rather than the numeric value of the sharepoint item version (ie, 3.2). When I do the same against /subsiteB, the "Label" metadata does contain the sharepoint item version correctly.
I installed the "SharePoint Manager 2013 Online" app to the library. As you say, it looks like the enableparser property is not anywhere to be found. The only difference I can see is: RootWeb->Webs->subsiteA.WebTemplate = OFFILE
whereas RootWeb->Webs->subsiteB.WebTemplate = STS.
I hope that makes some sense and thanks for the help! -
I have created a OData Connection to my Library and published to SharePoint online site.
To refresh the data, property is set like "Refresh when opening file"
When I downloaded and open the file, the new data is consumed to me successfully because this ODF file referenced to my local computer
If any other user downloads the file its not opening as reference file points to my local machine.
I want to keep this ODF file in "Data connections" Library (or in any site/Library) and establish the connection to the excel sheet. so that any one can use the ODF file.
or else any other alternative to use ODF file globally and get the SP Library data to excel ?Hi,
it will use the connection in the ADF library. I recommend though that you not save database connect information in the ADF library. Instead:
- define the ADF BC model to use JDBC data sources
- In the ADF library, configure it to only contain the data source name
- In the view project (the workspace) configure the database connection exposed by the library
When the library is imported, check Application Resources --> Connections and right click on the imported connection name to configure it
Frank -
I have been asked to see if it would be possible to get exchange emails downloaded and or sent to a document library .
I know of the sitemail box app. but we are not running Exchange 2013.
and setting up the lists and or document library to receive emails using the built in doesn't seem to be working...( maybe not configured correctly, i would need to see what the prior admin/developer did)
But is there a way to get the emails downloaded to a document library using a workflow and or a powershell script that is triggered via workflow?Hi,
Since workflow can only work on items in SharePoint sites, they cannot get Exchange emails, let alone download emails to SharePoint library. However, you could manually save email to local and upload it to SharePoint list/library.
I'd suggest you toubleshooting the incoming email settings in SharePoint. Please refer to the article below and check your configuration:
https://technet.microsoft.com/en-us/library/cc262947.aspx
http://blogs.technet.com/b/harmeetw/archive/2012/12/29/sharepoint-2013-configure-incoming-emails-with-exchange-server-2013.aspx
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected] -
Document Retreival from SharePoint Online with in Folders
In Requirement to retrieve a document from SharePoint Online, using CSOM, I came across a scenario where I need to retrieve a document (Excel, pdf, txt etc) . If the document is the Library level (https://XXX.Sharepoint.com/Sites/Site/DocumentLibrary),
I could successfully retrieve it, but if there are folders at 2 levels (https://XXX.Sharepoint.com/Sites/Site/DocumentLibrary/Folder1/Folder2/excel.xslx), My code
fails in reading the document.
Interesting part is if the file is .docx, its being fetched at any level of Document. I see this issue for formats other than docx
Any help or suggestions would be of great help!!
TIA,
TasaduqHi,
Here are two threads for your reference:
Displaying SSRS reports in SharePoint online 2013
http://community.office365.com/en-us/f/154/t/236914.aspx
Deploying 2012 SSRS Report to Azure SSRS? o365 SharePoint Online options?
http://stackoverflow.com/questions/16446146/deploying-2012-ssrs-report-to-azure-ssrs-o365-sharepoint-online-options
As this question is more relate to Office 365, I suggest you post it to Office 365 Forum, you will get more help and confirmed answers from there.
http://community.office365.com/en-us/forums/default.aspx
Best Regards
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected] -
Why do I have to logon each time when opening a office Document from a SharePoint 2010 Library
Hello guys,
I'm facing some design issue with sharepoint 2010 and Microsoft office, hope you can help me to fix this.
Why do I have to logon each time when opening a office Document from a SharePoint Library when I'm already authenticated via the browser?
Please help me to skip this authentication when i try to open office documents from sharepoint library.
Thanks
Jeyaraman SHi Jeyaraman, in addition to Alex's solution, check the following browser settings:
Make sure “Enable protected mode” in security tab & “Require server verification” in “sites” area are unchecked. In “Custom level,” choose “Automatic logon” way at the bottom.
cameron rautmann -
Documents stored in SharePoint Online are slow to open if moved out of SP Online
My organization has had several instances where an employee will receive a document from a co-worker and then store it in one of their SharePoint online sites. The employee then moves the document to another location not on SharePoint online.
From that point on the document is incredibly slow to open, often taking 30 seconds or more. In addition if a user who doesn't have access to our SharePoint online environment receives the document via email and opens it a Office 365 logon prompt is
thrown up during the time the document is attempting to load. It seems that once a document is stored in SharePoint online it will attempt to check in to the site it was stored in in some fashion when it is launched. Any ideas as to if this behavior
can be changed so documents which are removed from SharePoint online continue to open quickly?
Thanks,
Mattclear the office cache and try reinstalling office.
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Export sharepoint online list in powershell
Hi,
is there any commandlet to export content of sharepoint list to csv? I need some script witch does it automaticaly. Is it possible?
Thanks for help
JDHi Tian-An,
SharePoint contents (e.g. document files, list items, pages) are stored in SQL database, it may if you want to use the contents without SharePoint environment, I think you can click "Open with Exporer" from library ribbon and then copy them to
the file system(e.g. a network dirve fileshare), note that the library columns value would be unable to be copied/exported; for the list items you can click "Export to Excel" button form list ribbon to export list itmes to
excel file, or as you have done with connecting to Outlook.
And we have a dedicated Office365 SharePoint online forum, I would recommand you post there for getting a better assistance redarding this SharePoint online contents exporting.
https://community.office365.com/en-us/f/154.aspx
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact [email protected]
Daniel Yang
TechNet Community Support
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