Create a custom alert message for my publishing site

Question

I have enabled outgoing email to enable sending alerts from SharePoint to users. But I want to have a simpler alert email. Where I do not need to include the item content within the email . so I am trying to achieve the following:-
Remove the item content from the alert email and just include a link to the item such as a link to a wiki page, announcement item ,etc.
Currently the link will include the servername in it such as
http://servernameSP01/sharepoint/Page1 . But we have defined a DNS name so that out SharePoint is accessible using a more user friendly such as
http://ourcompany.intra. So is there a way to include this instead of the server name in the email links?
Thanks

Answer 1

Hi,
For the first question, my understanding is that you want to add a link to the email alert. As there is no OOTB feature to achieve it, I suggest you custom
the alert template to achieve it.
The email alert template is in the folder below.
C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\TEMPLATE\XML
Before editing the xml, remember to copy the xml file to another location. You can edit the format tag of the xml and add your custom link to the format
tag.
Save the xml and update the list alert template to the new one.
Here is a similar thread for your reference:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/084b466f-8add-48e1-ac3a-8094ce3ec2c2/how-i-can-add-attachment-link-in-alert-email
More information:
How to customize alert email template:
http://www.alectang.com/blog/archive/2012/05/16/how-to-customise-sharepoint-alert-email-template.aspx
AlertTemplates Schema:
http://msdn.microsoft.com/en-us/library/office/bb802961(v=office.15).aspx
For the second question, my understanding is you want to replace the server name link with a DNS link. It could be achieved using alternate access mappings.
More Reference:
http://technet.microsoft.com/en-us/library/cc263208(v=office.15).aspx
http://blog.blksthl.com/2012/12/03/a-guide-to-alternate-access-mappings-basics-in-sharepoint-2013/
Best regards,
Zhengyu Guo
Zhengyu Guo
TechNet Community Support