Custom document management system

Hello.
Our sharepoint content database grew to 600GB (mainly documents and infopath forms... more than 500K of them), and the document system works more slowly evry day. My question is, is it a viable solution to remove all the documents and forms from the content
database to a custom database, and create a custom DMS app to use in conjuction with SP. We dont use any sharepoint features for documents except versioning wich is not a big problem if its not there. In my opinion this will be more scalable then sharepoint
DMS (we anticipate that the database wil grow over 1TB in the comming months), and we can easly transfer this system to another "intranet" platform if we choose to..
Does anyone have any expirience with this?
Thank you for your answer.
B

Yes we allready considerd all that you have pointed out, but deviding this content among different web apps is nearly impossible, becouse of the way this applicatin works. It would take alot more time to rewrite evrything to work with different web apps,
then a custom DMS (in my opinion). We only have 1 web app, that contains all the documents. Why is it like this I dot know, becouse this was done long before I joined.
We would only need a good search wich I think can be done beter using custom sql database than sharepoint lists (the app uses a sharepoint list with 900k items for searching becouse we need a lot of different data to search documents by, that has nothing
to do with document content). And a few other list with 100-200k items for support. The only other thing is concurrency on infopaht forms, wich can be again easily done with a web form.
My other concern is can this be deployed as a sharpeoint site/app (this is sharepoint 2007). I think that conecting to a database via BCS will not be a problem. So what we want to do is create a replica of our infopath form with web forms (or mvc), and display
some data and documents in a sharpoint site...

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Hello All,
I have come across a scenario where Customer needs a Document management system for their organization.
They want to keep the documents of different departments like sales, HR,Finace in corresponding folders and want to include a workflow for approval of the Documents. Also, Documents related to particular department can be modified or added by users in that
department.
I thought of creating a seperate site collection for this purpose & document libraries of each department, setting up the permission on document library level. Is this a correct approach?
I am new to Enterprise content management system of sharepoint. Can anybody give me a guidance on this how to get started.
Regards
Vishnu
dfd

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

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CALL METHOD OF picture 'INSERT'
EXPORTING
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and this URL it's nothing if I put in the internet explorer...
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If you have another idea I appreciate it.
Thanks.

Hi,
May be try this way . ( I am not 100% sure about this)
data : g_picture   type ref to cl_gui_picture.
data : g_thumbnail type ref to cl_gui_custom_container.
CALL METHOD cl_dms_thumbnail_display=>get_url
EXPORTING
i_doc = ls_doc "IMPORTING
e_url = g_graphic_url.
if not g_graphic_url is initial.
create object g_thumbnail
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create object g_picture
       exporting parent = g_thumbnail.
call method g_picture->set_display_mode.
endif.
aRs

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Hi All.
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Thanks in advance for all sap mm forum members.
Regards.
Parameshwar

Hi,
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2.     Industry sector systems are easier to create and maintain.
3.     Customizing can be performed at a business level.
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Document Management systems

Looking for Document Management system to replace GW
Is this a Fair analysis...
No improvements in GW8... (Sadly GroupWise is going nowhere fast specially
when it comes to DM).
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Since we are going to have to move from Netware soon - I guess Windows is
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I guess others who have moved from GW DM have already left the Novell forums
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For more detail about system price and modules contact us at
[email protected]
[email protected]
[email protected]
www.vt3soft.com
Cram Easy: Collaboration Knowledge Management System
Document Management System
What is document management system?
The capture and management of documents within an organization. A DMS includes Web access to support occasional users and work from remote sites as well as a secure document storage area (vault). Additionally a DMS includes search and retrieval, versioning, and content caching.
Benifit of using Document Management System
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* Improved retrieval time - obtaining paper from storage or an archive is typically slower than electronic retrieval of documentation. Along with the improved retrieval time comes the ability to perform searches for similar information. This is especially useful when trying to perform major changes or perhaps searching for information subject to litigation
* Saves paper, printer and toner costs - reduced need to print paper documents as electronic versions are available for use or reuse. Whilst the paperless office is still not a reality, it is anticipated that the availability of an DMS would reduce the need for multiple paper copies of documents. If the DMS does not have an electronic signature capability then at least one "master" paper signed document will need to be printed
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* Improved disaster recovery - DMS contains business critical documents and has its own disaster recovery plan that allows the documents to be restored in the event of significant disruption or disaster for the business
* Improved security through a single secure location for documents and ensuring that the right people are able to access the right documents
* Improved compliance with regulation or legislation
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* Reduced chance of "losing" documents
* Enhanced competitive situation due to improved internal document processes
* Improved customer service through faster access to and retrieval of important customer information
CramEasy Document Management System
Centralize storage
CramEasy provide central place to store all type of documents.
Tagging and categorization
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Locking
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Full Text Search
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Discussion
CramEasy provide unique facility of discussion which allows organization people to start discussion on individual document.
Auditing and History
CramEasy Provide audit and history facility to organization people, which provide organization users to check who has edit/work/add individual document.
Ratting
Organization people can rate individual document. Which help users to get feedback about document, help organization to produce high quality document.
Metadata
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www.vt3soft.com
Cram Easy: Collaboration Knowledge Management System

Integration with with 3rd Party Document management System

Hi
We are implementing Invoice Management in SAP, using the Opentext VIM ECC Addon.
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Dear Minesh
My suggestion would be use SAP Content server provided by SAP as is easily available and easy to setup.
Doing Integration with third party involves much time and efforts.
Client always thinks of Moon. Always show him his city.
With Regards
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Hello,
I work for the University of North Carolina. We have a very old custom content management system that is built in Oracle (UCM). When logged in, it has little edit buttons that allow you to click on items and launch edit windows. I don't know what's behind that -- it's not Java. I'm thinking javascript? All I know is that since the Firefox upgrade to 13.0.1, the edit buttons no longer display, and the sites are not editable.
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Drat... So, we tried taking out the javascript entirely. No real change, except lightbox actions would not function. Then, we tried referencing a different javascript version. No difference, except that lightboxes and Carousels still would not function.
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Dear Experts,
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Hi Sir,
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HI All,
does the EBS offer a document management system where I can store, check in/check out, display... documents with meta data and also original files (like a pdf or word file)?
If something like this exists, what are the corresponding objects and is there also an API for it (pl/sql or even better, web service)?
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Konrad

It is possible to store documents/attachments in Oracle EBS database.
attachment tables
http://forums.oracle.com/forums/search.jspa?threadID=&q=attachment+tables&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
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>
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Document Management System

i want to write a Document Management System to read the content of the MS Word file and convert it to the PDF file using java.
Does any java api can do this??
Thank You

There are a number of solutions, none of which, unfortunately, are trivial:
In decreasing scale of difficulty:
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I wouldnt recommend you try this.
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Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
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2. Where can I find DMS configuration part in SPRO?
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hi
try with this
SAP DMS - Document Management System
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Installing the SAP DMS requires a little bit of planning on how you want to do it.
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2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
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Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
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When assigning a document to a material, you have the following options:
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2. Viewing any originals of the document by positioning the cursor on the document and
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To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

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How can I implemet this scenario...Should i wrire code in ABAP or Any advaced technology(BSP or PORTAL) should i sue....
Please let me know??
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Preethi....

Document management system(DMS) and Webclinet??

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Hi,
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/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
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