Data Ownership Authorization for JEs & Banking

Hello All,
Is it possible to have data ownership authorization for documents other than Sales & Purchase documents? For a company with multiple branches, we need to block access of Financial related information such as JE, Incoming & Outgoing payments, Deposits of one branch to the other. Can this be done?
Any help on this would be highly appreciated.
Thanks & Regards,
Gyanesh Rupani
Edited by: Philip Eller on May 27, 2008 11:48 AM
Edited by: Philip Eller on Jun 10, 2008 9:13 AM*

Hello Suda,
Thanks for the reply. The requirement is that a user from one branch should not be able to see what the other branch is doing. However, stock levels at all the branches should be visible to any branch.
Hence, similar to marketing documents, the display of Journal Entries, Vouchers, Posting Templates, Inventory Transactions, Banking transactions of any given branch should not be visible to other branches.
Can this be accomplished using Transaction notification stored procedure or by some other means? If yes, I would appreciate if you can throw some light on it.
Thanks & Regards,
Gyanesh

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Critical Problem with "Data Ownership Authorization"

Dear Guru's,
I am facing a problem with applying Data Ownership Authorizations and badly needing your help.
The scenario is as follows.
For example "A" is a Product Manager sitting in Mumbai (Main Branch) and person "B" is a Sales Manager sitting in Banglore (Sub Branch).
In Mumbai there are say 5 product managers, no i am able to make DOA such as particular product manager will be able to view only his sales opportunities and can edit,delete it. I have made it with the owner of the document basis by forming a team called "A" and made A as a member of the team.
Now person B sitting in Banglore should be able to view sales opportunity with branch as Banglore and not any other branch but these opportunities can have any product manager (from Mumbai) as owner.
Please tell me how can i do this in B1.
Thanks in advance
Regards,
Ashish Tambe
Edited by: Rui Pereira on Nov 7, 2008 1:49 PM
Edited by: Rui Pereira on Dec 9, 2008 5:07 PM

Hi,
It is given on the link that for using DOA on Branch basis, the user and owner must be from the same branch, but this is not the case here.
Owner is from HO and user is from branch office.
Problem still persists sir.
Edited by: Rui Pereira on Apr 28, 2009 12:17 PM

Data ownership authorizations

Hi Everyone,
Can anyone help me with data ownership authorizations screen in 2005 A. How to use it? This screen is grayed all the time.
thanks,
Abhishek

Hi,
Data ownership means that every document or even every line item within a document is assigned to an owner.
To activate the data ownership authorizations, choose Administration --> System Initialization --> Authorizations --> Data Ownership Exceptions and select the Owner Filtering Active indicator.
Furthermore, for every document you have the following options:
No Filtering: The document is available for all users. Data ownership is not active for that document type.
By header and line owners: Any owner on header or line item level is considered to be an owner of a document of that document type.
By header owner only: Only the owner on header level is regarded as owner of a document of that document type.
This functionality will make your user unable to see and even edit or send other's document, but if you have hardware sizing low (or only using minimum), it will give a slow performance for SAP B1 when running, especially if you have branches accessing the SAP B1 from other site using citrix. We experienced that here
Rgds,

Data Ownership Authorization

Hi All,
I want to apply data ownership authorization but there is nothing in employee list.In employee master data, I have done all settings.
Waiting for your valueable suggestion.
Regards
Deepak Tyagi

Hi Gordon,
I have done these settings but there is nothing in employee list at data ownership authorization window. If I do update any employee master data through dtw then its shows all employee list. but when I do login again then again the employee list is unvisiable.
Regards
Deepak tyagi

Vendor Master Authorization for the BANK DETAILS

I have a question about authorization to display the bank details for a vendor. Right now, all of our users can display the vendor master name and address (which is the GENERAL DATA --> ADDRESS screen. We want most of these users to continue to be able to display the ADDRESS screen, but NOT be able to display the BANK DETAILS (which is the GENERAL DATA --> PAYMENT TRANSACTIONS) screen. How can that be done, since they are both on the GENERAL DATA screen?

I didn't use OB33, I used "Group Fields for Vendor Master Records" in SPRO. I assigned the bank fields to a field group, if I specify the field group in the F_LFA1_AEN auth object, then the users can still display the bank data (because there is no activity in that auth object). The users are given access to display the general fields, but I don't want them to display the bank details.
What do you suggest now??
Message was edited by: Bonnie Mohammadi
Message was edited by: Bonnie Mohammadi

Data Ownership for Outgoing payment document?

Hi All
How do I enable data ownership authorisations for outgoing payments window?
Thanks
SV Reddy

Hi
Read Below line
The checkbox labeled Owner Filtering Active is a global flag to activate or deactivate data ownership authorizations for the entire company. Once this is activated, for all sales or purchasing documents and sales opportunities, access will be granted only if the user has a relationship to the owner and has the permission for that relationship either as Read Only or Full. In the case that a document or sales opportunity has no owner, then any user can access it as if no data ownership is in place. Any user can assign an owner to a document or sales opportunity that does not have an owner. Once an owner is assigned, only the owneru2019s manager or a superuser can change the owner.
Excluded Forms Tab
For each selected document, choose one of the filtering options:
· No filtering: Data ownership is not active for this specific form irrespective of the owner fields at the header or line or stage.
· By Header Owner Only: The document or sales opportunity is visible to the owner of the document and to all those users that have a defined relationship to the owner of the header and have the requisite permission for the specific relationship. The owner of any of the lines or stages will have no affect on providing access to the document or sales opportunity
Kevin

Data Ownership for Reports - ex Customer ageing

When we run Customer Ageing. The Ageing details for the customer belonging to the Sales employee to be shown.
Currently shows all the customers.
Ex - Customer 1,2,3 belong to Sales employee A
Customer 4,5,6 belong to Sales Employee B
Now when I run Customer ageing, Sales Employee A should see only the Ageing report for Customer 1,2,3
and Sales Employee B should see the ageing report for Customer 4,5,6.
Is this possible to establish through Data Ownership.
Regards,
Sid

I believe it may not be achievable just by built-in data ownership authorization. That is because authorization mostly only block updating. You probably need SDK to get solution.
Thanks,
Gordon

Data Ownership in Sales Analysis Report

The company has sales employees around the world and the company is not interested that each of them
can see the others sales, so when an employee runs a sales analysis report they should only see
their own documents but it not happened despite the data ownership funtion was activated and all the
options related with the sales analysis excluded forms was filtered by header only.
According to SAP Support team their comments were:
"We have reproduced the issue in our testing database. After verification, we noted that this is the current system definition as described in the attached Data_Ownership2004_A.pdf file. In page 11, it mentions that Data Ownership Authorizations apply to sales and purchasing documents, the Open Items List, Sales Opportunities and Sales Opportunities Reports. This is why the header filtration does n ot work in Sales Analysis Report.
As the requirement is currently not available in the standard software version of SAP Business One, we would like to ask you post your requirement in our SAP Business One Product Development Collabora tion forum."
Due to the current situation and the disconfort that this can produce, I will appreciate a lot your help.
Thanks in adavance,
Manuel Barrero

Hi Vassilis,
Sorry, but in my opinion it's correct.
We also use Drop Ship and like you said in the Stock Posting List we don't have any document and it's perfect. In other way when we sell an item we want and it's true the quantity that B1 is showing.
We want to see the for a itemcode we sold 100qty qith the value of 1000.
There's no way to avoid this SAP B1 behaviour.
Kind regards,
Augusto

Cloud Computing Data ownership

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Hi Rosi,
Your issue has to do with the method you've defined for filtering the data ownership authorization. According to your explanation, I can conclude that you are using the By Header and Row Owners method for all those documents that belong to the user 3 and that are also being seen by both users 1 and 2.
To solve your question, go to Administration\System Initialization\Authorization and open the form Data Ownership Exceptions. In that form, and for all those documents that you want an exclusive access by the user 3, set the filtering method to By Header Owner Only and make sure you set the header owner of these same documents to the user 3.
This will solve your issue.
Kind Regards
Victor

Document List in Data Ownership Window

Hi,
Can we extend the list of documents in the Data Ownership Authorization Window?
This list contains Sales and Purchase documents only. I have issues regarding dataownership of Activity and Leads(Business Partner).
How can I do so?

Dear Mr/Ms Sengupta,
It is not possible to add other options to the Data Ownership Window. However, the Data Ownership exceptions can be of some use for you.
Besides, you can use the authorizations. If you go to the Authorisation window and you select the user you can choose if s/he is fully authorised, not authorised or read only the activities and the Business Partner Master Data when the user is lead.
In this second case, you have to remember to set the Business Partner Type Customer and Vendore as no authorization and the Lead with full authorization (under Business Partner, Business Partner Type).
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

Data Ownership Authorisations

We have a form that was created in SDK and would like to apply Data Ownership Authorisations - Is this possible and how?
Richard.

You cannot use 'Data Ownership Authorisations' for user-created forms.
Alternatively, You can use 'Administration -> System Initialization -> Authorizations -> Additional Authorization Creator Window'
The 'Additional Authorization Creator Window' is used to create and add a new permissions object for user-created forms through SDK.

Data Ownership Authorozation

Dear All,
I have a situation here where I have enabled the Data ownership authorization and it is based on manager relationship. What i notice in this situation that even the user's transaction(superuser) are not accessible to the normal user after I have enabled the data ownership authorization even if the user is not the manager. The filtration is based on Header owner only and it is applicable in the Purchase documents only. I just want that only a particular user for example A's transactions should not be visible to others and for others it is normal. Please can you point out where I am going wrong?
Regards,
Gary

Yes, i have linked the super user to the Employee Master data and have assigned him proper credentials. But my question is these superusers are not linked as manager to other employees. Only 1 user is linked as manager for all the users. But for the documents processed by the superuser is not visible to other normal users. This is strange.
Regards,
Gary

Restrict authorizations for payment item transaction

Hi All,
This is regarding authorizations for a banking system.
The requirement is the users need to be restricted for the following transaction based on the Bank Posting Area or the contract managing unit.
BCA_PAYMITEM_CREATE
When the user goes to create payment item the user should be allowed to enter an account which has been created with the contract managing Unit ZSUM007 or Bank Posting area ZSUM. The user should not be allowed to go in for any other values of contract managing unit and Bank Posting Area
BCA_PAYMITEM_MAINTN
The user should be allowed to enter an account which has been created with the contract managing Unit ZSUM007 or Bank Posting area ZSUM .The user should not be allowed to go in for any other values of contract managing unit and Bank Posting Area.
I checked the transactions in SU24 and found only authorization object S_TCODE associated with the transcations BCA_PAYMITEM_CREATE and BCA_PAYMITEM_MAINTN.
Can someone please suggest a way to acheive this.
Regards,
Thamarai.

Hi Shiva,
I tried assigning the org unit using PFCG ORGFIELD CREATE.
Now the org unit in pfcg shows Org. level Contract-Managing Organizational Unit (Encrypted) but there is no coresponding field in the authorization objects in the role.
Can you please help since the project is very critical.
Regards,
Thamarai.

Authorization check for vendor bank details

Hallo.
Is it possible for certain users who have the authorization for creating vendor master data not to have access to their bank details?
Thanks in advance.

Hi Anna,
A vendor master record will contain the following (as you might be knowing)
vendor details
tax details
Bank details
Account data
payment data
and the purchasing data
Hence by default if a user has authorization to create vendor master , he will have access to their bank detail.
Thanks,
Janani
award points if helpful

Data model 0G: No authorization for entity type Account (Company Code) - activity Display

Hello Expert,
I have a problem with authorization in MDG-F.
I want to create Account with Collective processing. After, entered Entity type, Edition and Chart of account, Blocking message "Data model 0G: No authorization for entity type Account (Company Code) - activity Display" is displayed.
But, i checked in PFCG transaction, for this user profil, activity are : create or generate, Change and display. So, for me , it is correct.
Please, check screen shot below :
Blocking message :
and in PFCG transaction
Could you help me to solve this point?
Kind regards,
Heri RAOELISON

Hi Heri,
the system behavior is correct. The account in company code consists of three entity types:
1) COA - Chart of Accounts (Type 3)
2) ACCOUNT - Account (A-Segment, related to ECC table SKA1, Type 1)
3) ACCCCDET - Account in Company Code (B-Segment, releated to ECC table SKB1, Type 1).
3) includes 1) and 2) whereas 2) includes 1). If you grant authorization only for 3) but not for 1) and 2), you cannot do anything.
Best regards
Michael

Data Ownership Authorization for JEs & Banking

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