Debit and credit memo request

hi,
1 may i know why need to create request in va01 prior to debit or credit memo in vf01?
2 if without request, what would happen?
thanks

Hi,
In the Standard Business Process, Once the Orders are invoiced and the amounts are released to the accounts, then we need to consult them before doing any adjustments. Only the authorized Finance Teams are allowed to issue the Credit / Debit memos.
The Finance team / or some manager would review this Credit/Debit Memo request and then release the document ( After making any necessary adjustments) .
If we dont create the request then we will not be able to create the credit memo from the SD side. i.e., thorough  VF01.
Thanks.

Similar Messages

  • Diff bet credit memo and credit memo request

    Hi
    Can any one tell the difference between Credit Memo and Credit Memo Request
    Thanks in advance

    Hi,
    Below is the information on crdit memo request.
    Definition: A credit memo request is a sales document used in complaints processing to request credit for a customer.
    Use: If the price calculated for the customer was too high (for example, with the wrong scaled prices or because a discount was forgotten), you can create a credit memo request. The credit memo request can be automatically blocked for checking. Once it has been approved, you can remove the block.The system uses the credit memo request to create a credit memo.
    Structure: A credit memo request is another type of sales document like a standard order. For more information on sales documents, see Working with Sales Documents.A credit memo request starts the billing process.
    =============================================
    Below mentioned is the information on Credit Memo.
    Definition: The term credit memo always refers to a credit memo from the vendor. Therefore, posting a credit memo always leads to a debit posting on the vendor account.
    Use: As in the case of invoices, credit memos refer to purchase orders or goods receipts. They are used to correct the purchase order history if the quantity invoiced was too high, for example, if an invoice was too high or if part of the quantity was returned.
    When you post a credit memo, the total quantity in the purchase order history is reduced by the credit memo quantity.
    If you do not want the total quantity invoiced to be reduced, you must post the credit memo as a subsequent credit.
    Hope this helps. Please let me know if you need more information and please assign points.
    Rgds
    Manish

  • Program to create Debit and Credit Memos

    Hello everybody!
    I am new to SAP and I need to develop ABAP program to create Debit and Credit Memos...
    1. Debit/Credit memos created with header (Higher level) item and sub item/s
    2. One Debit/Credit memo created per customer
    3. A part of information for memos program will receive through XI (Excel file coming through XI)
    maybe someone can help?
    Helpfull answers will be awarded!
    BR, M.

    You dont need a custom prog to create a debit memo or credit memo.
    You can raise a Credit Memo for a Vendor using the transction code FB65 (without reference to an invoice) or MIRO (if it is with reference to an invoice) and the system would pass the following accounting entry
    Dr. Expenses A/c
    Cr. Vendor A/c
    This particular document would have a payment term and payment due date. While running Automatic Payment Process, depending on the payment method the system will pick up the document and create a cheque / electronic transfer etc for the vendor with the following entry
    Dr. Vendor A/c
    Cr. Bank Clearing A/c
    In the case of Customer you can account the credit memo (without reference to invoice) using FB75 or VA01 (Order Type CR, if it is with reference to an invoice). While you create the billing document for the order type CR the system would raise the following accounting
    Dr. Expenses A/c
    Cr. Customer A/c
    This particular document would have a payment term and payment due date. While running Automatic Payment Process, depending on the payment method the system will pick up the document and create a cheque / electronic transfer etc for the customer with the following entry
    Dr. Customer A/c
    Cr. Bank Clearing A/c

  • Use of cost relevant Item categories L2N and G2N for debit and credit memo

    Dear Forum memebers,
    For  credit and debit memo  one of the customised client repot is showing  cost value which is not expected for credit and debit memo in the invoice register.
    This is due to use of L2N and G2N which are cost relevant item categories.
    Why should debit and credit memo item category should be cost relevant.??
    Best Regards,
    Kanwal

    Well if your company do not want to adjust the cost of goods sold when any credit / debit is raised, then yes you can go ahead.
    Thanks
    Sai
    Edited by: Sai on Nov 18, 2009 7:47 PM

  • Debit and credit memos

    HI
    Can anyone give me some information on debit and credit memos?
    Thanks and Regards
    Davinder Singh

    Hi Davinder,
    Credit memo is a posting that reduces the balance of receivables or payables.
    Eg : We raise a PR for 10 Pc @ Rs.10.
           If the vendor enters the price as Rs.15/pc wrongly , the total amount payable
    becomes Rs.150. Here a credit memo is raised for Rs.50, so that we need to pay only Rs.100.
    Also you can imagine of situations, where there is a discount for a particular material, but the discount entry is missed, In such situations also a credit memo is raised to adjust either the value or qty (If in case the entered qty varies).
    Debit memo is an ordinary invoice.
    Pl. reward if useful.
    Regards,
    Senthilkumar SD

  • Return order and credit memo request

    Hi SD guru,
    If goods returned by the customer then what is the appropriate sales order type i should use means whether i have to create the credit memo request or return sales.
    Please elaborate both scenarios where exactly i can use sales order type return and credit memo request.
    Thanks
    saj

    hi sajid
    when ur creating the Return order use the doc type RE in standard
    followed by return delivery LR adn billing ths nothing but the creditmemo.
    if your supposed to just adjust the values . then use the G2 credit memo request , with reference to the billing doc for which ur intending to issue the credit memo,and credit memo by billing the same .
    hope this answers your question
    reward if helped
    regards
    giri

  • New pricing procedure for debit and credit memo

    Hello Sir,
    After defining new pricing procedure of debit and credit memo for retro billing.copy control using pricing type b in VTFF but it take billing pricing in credit and debit memo.not in new pricing .Is am missing something please suggest proper solution .

    Thanks for precious time given please go through this
    Tax Calculate
    Basic
    10.0000
    100.0000
    12%
    1.2000
    12.0000
    2%
    0.0240
    0.2400
    1%
    0.0120
    0.1200
    Total
    11.2360
    112.3600
    12.50%
    1.4045
    14.0450
    Net
    12.6405
    126.4050
    tax calculate like this but it come
    Basic
    10.0000
    100.0000
    12%
    1.2000
    12.0000
    2%
    0.0240
    0.2400
    1%
    0.0120
    0.1200
    Total
    11.2360
    112.3600
    so,plz suggest how it calculate including vat
    vat/cst

  • Settlement of Debit and Credit Memos of Sales Orders

    Hi,
    Do we Settle Credit/Debit Memos while settling Sales Orders as a Part of Month End Procedures, What should we do if we need to settle them.
    Thanks
    Sivaram

    Hi Madhu, did u find the solution to this problem you posted please reply as soon as you can
    The value from a condition is posting to the same side of GL account in credit and debit memos.
    e.g., the value of 100 from condition x is bebiting GL a/c 100 and crediting GL a/c 200 in debit memo in accounting document. In credit memo the value from this conditon should credit GL a/c 100 and debit GL a/c 200, but system is crediting and debiting the same GL a/c as in debit memo.
    Thanks

  • Find debit and credit memos created without reference

    Hi Experts
    Could you please tell the easy way to find out credit memos and debit memos created without reference to oringinal order.
    Regards,
    Santosh

    hello, friend.
    try a query using table VBFA.  specify the document category in both preceding (sales invoice) and subsequent documents (debit/credit memos).
    this should help you.
    regards.
    p.s.
    in this particular case, in VBFA only credit/debit memos with reference to invoices will be displayed.  this can be compared to VA05.
    Edited by: jonathan y on Mar 27, 2009 1:22 PM

  • Debit and credit memo

    dear experts,
    my client executes the engg construction contracts.
    there is a fixed contract price.
    but also there is an escalation clause which may apply at the end of the contract.
    now can we create a debit memo against the order we already invoiced phase wise?
    now whatever extra money we are going to bill to the client is not against the particular item..
    how to tackle this issue?
    regards
    atul

    Hi
    You can directly create debit memo request wrt contract billing. And according change the price in it.
    If you don't wanna use any specific material then better create a dummy material and use that for debit memo request.
    try and revert

  • Creating debit and credit memo

    Hi,
    Can any one help me to find out compleate process of debit note and credit note and why it is necesary how it configured, and how it is excute, what is the basic requirement for it.
    advance thanks
    suvangkar
    Edited by: suvangkar Saha on Jan 14, 2008 2:53 PM

    Hi
    Debit/Credit Notes are nothing but Purchase/Sales Returns.
    Debit Note :
    IF we made sales to customers they will return the goods becaz of some reasons that may be goods damage, poor quality etc.,  in that case debit note will raise.
    Entry :
    For Sales
    Customer A/c Dr.  
    To Sales A/c
    TCode : FB70
    For Sales Returns (Debit Note)
    Sales Returns a/c Dr.
    To Customer A/c
    TCode : FB75
    In the same way for credit note also if we purchase goods from others we will return those goods for damage, poor quality etc., in that case credit note will raise.
    Entry :
    For Purchase
    Purchase A/c Dr.
    To Vendor a/c
    TCode : FB60
    For Purchase Returns
    (For Credit Note)
    Vendor A/c Dr.
    To Purchase Returns
    TCode : FB65
    Hope it clear
    Edited by: Venkat Padarthi on Jan 14, 2008 8:08 PM

  • Automatic creation of debit or credit memo

    Hi All,
    I have a requirement of automatic creation of credit note with reference to sales order when i click save at transaction VF01 after generating billing document against delivery number.
    I used the include ZXVVFU08  it is triggered when the save button is pressed in VF01. i have wriiten BDC code in this include. At the point when i click save, the billing number is getting generated but credit memo is not getting generate.It is giving an error 'No billing documents were generated'
    How do i ensure that the invoice number is already saved before the BDC starts?
    Need help. Thank you!

    Dear seetharamsapsd ,
    Create a new document type for both credit memo and debit memo requests.
    Copy control to the respective credit memo and debit memo should be there.
    Pricing procedure should contain provision to map the difference amount.
    Create  a Z program recording a BDC for the creation of Debit and credit memo request.
    It is better to keep have only one Z program.
    In the program write a logic to check the price change comparing the values of previous month created orders and
    this months condition record values.
    Based on whether there is increase or decrease , system should run the respective BDC for the debit or credit memo request.
    This program can be set in background maybe at midnight.
    Also save VF04 as a background job (so that the debit / credit memos as also created automatically)
    Set this VF04 background job to run after say 1 or 2 hours from the time our Z program is running.
    I hope you know the different tables/fields from where you can get the desired condition to run the program.
    Thanks & Regards,
    Hegal K Charles

  • Debit and Credit notes not to update COPA cost of sales when doing price ad

    Hi Experts,
    Please help me to fix the below issue.
    When we correct price adjustments on customer accounts we use debit and credit notes to do these price corrections. We first process a ZCR order type with reference to the original invoice to reverse the transaction and then we process a debit meme request ZDR with the correct details to invoice the customer correctly.
    These credit and Debit memo request are purley for pricing problems and do not effect cost of sales. Currently these Debit and credit memos are updating the cost of Sales value field (COS on Market Price - VV013) .
    This creates a problem since the credit and debit memo happen in subsequent months e.g. The credit memo is reversed at the old cost of sales value since SAP keeps a reference to the cost of sales at that time but the debit memo creates the cost sales at the new standard cost which is obviously not the same as the original cost of sales. We therefore sit with differences which will not equal FI since FI cost of sales was updated with the goods issue price in the month that the goods issue happened.
    We therefore need to zerorise the following value fields when doing ZDR dedit memo and billing type ZL2 and ZCR credit memo billing type ZG2.
    Gross Weight in KG VV004
    Invoiced Qty KG net VV002
    Invoiced Qty in L VV001
    Invoiced Qty in L15 VV003
    Invoiced Quantity VV005
    COS on Market Price VV013
    VV001 to VV005 are quantity fields and VV013 is Value field.
    Please help me how to fix the issue.
    Regards,
    Amar.

    Hi,
    Sorry, I probably confused things by mentioning Revenue. Your settings are correct, with Revenue defined as a revenue element (11) rather than a cost element (1).
    With respect to WIP (P&L), I would create it as a cost element, since it represents the absorption of cost centre costs and materials into the production of goods, even though the goods are not yet complete. When the goods are completed they will be credited in CO-OM and debited to stock using a similar entry. The impact of these credits (to WIP or to Stock) is to move costs out of CO-OM into the goods produced (CoGS). In CO-OM, the net result of Costs less credits to WIP/Stock, indicates the efficiency of your cost centres or the accuracy of your standards.
    I would also create the manufacturing variance accounts as Cost Elements and settle them back to your production costs centres (or possibly CO-PA if you used it), since they are also a reflection of the efficiency of your cost centres - i.e. if a Cost Centre manager is not achieving the standards, (s)he should be accountable for the variance, and if you are concerned about reconciling CO-OM and the costs in P&L, you won't reconcile if the variances aren't posted back to CO.
    Regards,
    Marc

  • Hi all , problem in copy control from billing type f2 to debit and credit

    hi all,
    i have a problem in copy control from billing type f2 to debit and credit memos,
    could any body advise me the procedure for this issue ,
    thanks ,
    sre

    Hi sre,
    It is better to copy f2 to DR or Credit memo request
    for that you have to maintain copy requirement 21
                                               Billing doc.header 52                         
                                               Bill.bus.header data 103
                                               Bill.header partner  3
    and for item you maintain copy requirement 303
    from dr. or credit memo request you can able to do Document type  G2 and L2
    i think this may give some idea
    regards
    bvdv

  • Return Delivery with a Credit  Memo Request.

    Hello Gurus. I have been working on this issue for quite some time. I will explain the process that was provided by our installers. It doesn't seem to be adding up. Here is the situation, Product that was sent incorrectly was returned. According to our procedures, we create a returns delivery thru VA01, with RE (returns) as the Order Type. We then create it with REFERENCE to the Invoice Number. We remove the items not being returned, enter the Billing Block and Order Reason. Then Save. It gives us a returns delivery number of 6000000, We then return the product back to our stock through MB1B. We clear it and put it back as normal. We then Create a Credit Memo Request through VA01, order type is CR (Credit Memo Request) Create with Reference, we again select the invoice number, delete the items not being returned, enter billing reason, then save. It gives us a number of 60000001. At this point, we enter VF01 and create a billing document. It says the order has billing blocks. We go back in and remove the blocks. We hit save. It now seems to ok, except that, under document flow, under the first delivery 6000000, it shows still being processed (the goods returns shows complete, but the line above shows being processed), and the document flow for 60000001 shows the invoice and the Accounting document as Not Cleared. My question is, should there be 2 seperate orders? A returns delivery and credit memo Request should be under the one delivery number 6000000 according to our procedures? Those were the steps given. Something seems out of place. Are my steps out of order?  Are the procedures wrong?  If anybody has any insight, I would much appreciate it.

    I would start fresh with a new sales order.  When you create with reference both the return delivery and credit memo are created with reference to the return sales order.  Here is an example document flow to clarify:
    Document                                      Date               Qty/value   UoM/Cur   Overall proc. status
                                                                                    Return 60000077 / 10                          08/25/05               10.000  EA      Completed                                 
    . Returns Delivery 500000016 / 10             08/25/05               10.000  EA      Completed                                 
    .. GD returns QI 4900030060 / 1               08/25/05               10.000  EA      complete                                  
    .. Credit for Returns1 10000017 / 10          08/25/05               10.000  EA      Completed                                 
    ... Accounting document 10000017              08/25/05               10.000  EA      Cleared

Maybe you are looking for