Defaulting the Service Provider for the receipts pulled from credit card

Question

Hi,
When the Associate goes on a business trip , some of the expenses are processed through the AMEX corporate credit card. Using a custom PRCC , these credit card transactions are uploaded into the system and are available as buffer during the trip creation. Associates creates the trip using ESS Portal. When the Associate selects the expense from the credit card buffer , we want the Service Provider to be defaulted to AX (AMEX). The service provider code for AMEX is configured as AX.
In the following configuration (Travel Expenses->Master Data->Credit Card Clearing->Define Assignment Table for Credit Card Clearing , we updated the Service Provider as AX for all the expense types related to AMEX.
Now we notice that AX is not defaulted in the Service Provider when the Associates pulls the expense from the AMEX credit card buffer.
Is there a way to default the service provider for all the expenses pulled from the credit card buffer?
Thanks
Sukumar

Answer 1

Hi Nandagopal,
You are right that the origin column has Amex logo when selected from the Buffer. We are using Service provider in determining who the payment should go to. If the expense is from the credit card buffer , the payment should go to AMEX directly. If the expense is non-AMEX (i.e manual entry and not from buffer) , then the payment will go to the employee themselves. Different wage types are determined based on the Service Provider for the same expense type. For example for expense type ACAR (Rental) , if the Service Provider is AX , then wage type say WJ67 is selected by the system . For expense type ACAR and no Service provider , then wage type WJ17 is derived. The accounting is determined based on the wage type.
So Service Provider is one of the key field that determines the accounting. When the associate selects from credit card buffer , the associate should also select the service provider as AX so that payment goes to AMEX. If the Associate forgets to select the service provider , then the payment goes to the Employee. Then the employee has to pay AMEX separately. In order to avoid this, we want to default the service provider as AX when the associate pulls from the credit card buffer.
We maintained the default service provider as AX for AMEX credit card clearing in img node Travel Expenses->Master Data->Credit Card Clearing->Define Assignment Table for Credit Card clearing. In this node we link the credit card company transaction keys to SAP expense type and you have the option to select the Service Provider. But his default is not working in Portal.
Please let me know if this default setting should work.
Thanks
Sukumar