Deleting Sales order with no subsequent documents

Hi Gurus,
As part of the development work , I have created many sales orders, few of which do not have any following documents. I would like to know the T.Code or process to get the list of all the sales order which do not have follow

Hi Kumar,
One way is to Goto VA02 T.Code.
Enter the order number.
Click on sales order which is present in menu bar.
Click on delete.
But it is not advisable.
another way is to provide the reason for rejection for the salesorder.
These are the ways of deleting a sales order one by one.
For bulk deletion the ways are:
One way is to use the T.code MASS to delete the sales orders .
Another way is , go to VA05 and in the Menu->select the Reason for rejection and put reason for rejection and close the sales orders .
Regards,
Krishna.

Similar Messages

Close open sales order with no subsequest documents

Hi,
I have a scenario where line items in a sales order have been rejected citing a reason. But for two of these line item materials in a report are showing up as open with zero quantity (comes up as error in report). The quantity of all line items in the sales order is zero. These line item description column is complete.
how can this be corrected. how the sales orders can be made completed, without deleting line items.
Thanks
Sharan

Just a quick check,
do all items you rejected have been assigned the same reason for rejection.

Delete sales order with Purchase Order

Dear SD Guru,
We need to flag a material to be relavant for batch management but sales order already exists for this material. In this sales order, PO has been generated.
I need to delete the sales order but I'm not allowed to because of the subsequent PO. All items in the PO have been rejected because PO cannot be deleted. All items in the sales order have been rejected but I still can't flag the materials to be batch managed as it is still saying the sales order is holding the material, eventhough I have rejected all the materials in the sales order.
Is there any way to delete the sales order? Because of this sales order, we can't change the material to be batch-managed.
Please advice.
Regards,
Soo

HI KAH KIONG SOO,
IN ORDER TO VERIFY UR PROBLEM, GO TO MD04,BCOZ WHEN EVER U CREATE SALES ORDER STOCK GET RESERVE , IT MEANS U CANNOT CREATE THE ORDER THE THE SAME QTY. SO FIRST U CHECK MD04, AND IN SALES ORDER GO TO REASON FOR REJECTION FOR THAT PARTICULAR LINE ITEM INSTEAD DELETE THE SALES ORDER.
WHEN U PUT REASON FOR REJECTION FOR THE LLINE ITEM , THE MATERIAL WILL BE RELEASED FROM THE BLOCK.
REGARDS,
RAM

Deletion sales order

Goodafternoon gurus:
I have a sales order done in 02/02/2007, which is delivered and billed to.ooo...
Can I delete that total sales order with delivery and billing?
I have to do cancel billing, reverse goods, and then cancel delivery...etc...right???
My client says he does not want it..how to delete that...nothing should be updated...the system should not find that sales order to billing doc again...
Please tell me the steps how to do it..

Hello,
You will not be able to delete a sales order, unless the subsequent documents are cancelled. In your case you can cancel the invoice with transaction VF11, reverse the goods issue by transaction VL09, delete the delivery by VL02N, then as per your requirement delete the sales order by VA02.
Prase

Deleted sales order remains in document flow

Hello!
The problem:
We had sales order with reference to a contract. We deleted the sales order (it doesn't appear in VBAK anymore), but, the sales order still appears in VBFA (if we see the document flow for the contract, the sales order still appears there as archived!!!)
I deleted the sales order in a regular way via VA02.
I heared that there is a function module or another solution to fix the document flow.
I also saw a solution for this kind of problem for delivery (SAP note 74513).
Please assist,
Thanks

Hi!
Thanks to Jelena!!!
As she wrote that in these cases OSS can solve the problem and it happens a lot, we opened an OSS and got an answer:
OSS answer:
when you delete an order the corresponding entry in VBFA is not
deleted. The system is not able to differ between archived and deleted
orders, so to ensure that the document flow is also showing archived
documents the entries in VBFA remain. This is also described in
attached note 390905. When you are sure which entries in VBFA can be
deleted you can use report SDVBFA00 to delete the entries.
What we need to do:
go to SE38 and run report SDVBFA00.
Sales document is a contract number (preceeding document)
"Delete" - put X or leave empty.
The logic is:
You put the preceeding document and leave the field "Delete" empty.
The program finds by himself all the sales orders (following documents) that are connected to this contract and are deleted.
You check that the system suggests to delete the correct sales orders
Run this report again, but this time put X in "Delete" field and the sales orders will be deleted.
Apparently there are several reports exist to solve VBFA problems SDVBFA00,SDVBFA01 etc.
Thanks!

Create Sales order with reference to a Billing Document - Net price issue

Hi Everyone,
The Billing Document has one line item with Net value of 16,000. However, when I create the Sales Order with reference to the Billing Document, the net price shows 64,000. When I check the Document flow of the Billing Document, there were two Contracts on top of my Billing Document. One is a contract with the overall status of "Being Processed" and this is where I checked the net value is 64,000. The next contract invoice is already completed (net value is 16,000).
Has anyone encounter such case? How would I be able to create the sales order with reference to the Billing document and have the net value of what is in the Billing Document (16,000). Which part of the configuration is setting this up. Thanks!

Hi,
This is a very rare case, if you are sure of the scenario, would suggest you two alternatives:
1) whenever you go against the flow of SAP, you have customize it, so its better you discuss this matter with your ABAP person.
2) never tried it out but you can:
you cannot see that in Billing Document that which is the sales document assigned to it, but to estblish that relationship,
we do copy control setting from Billing Document to Sales Order type (T.Code:VTFA).
Menupath: SPRO >> IMG >> Sales & Distribution >. sales >> Billing Document >> Copy Control >> Copy Control from Billing Document to Sales Order Type.
Hope this will help you.
Regards,
Siddharth.

Create Sales Order With Reference to Billing Document Using BAPI_SALESORDER

Hi,
How can i create a sales order With Reference to Billing Document Using BAPI_SALESORDER_CREATEFROMDAT2?
Thanks in advance,
Alejandro.

I have to create sales order with reference to existing billing document. I have tried to following bapis.
1. BAPI_SALESORDER_CREATEed
I have successfully created document with following details.
-->ORDER_HEADER_IN:
DOC_TYPE =                  ZRK
SALES_ORG =              3000
DISTR_CHAN   =            00
DIVISION =                    00
ORD_REASON =            100
SD_DOC_CAT   =          L
CURRENCY       =         EUR
REF_DOC          =         100000028
REF_DOC_CA    =         M
-->ORDER_ITEMS_IN:
ITM_NUMBER    =           000010
MATERIAL          =          701791
TARGET_QTY     =          0000000001000
CURRENCY        =          EUR
REF_DOC           =          100000028
REF_DOC_CA     =          M
-->ORDER_PARTNERS:
PARTN_ROLE      =          SP
PARTN_NUMB      =         W12001
COUNTRY             =         NL
by providing this input i am able to create the document but it is not picking up the net value. so i have passed some extra paramters in ORDER_ITEMS_IN
COND_TYPE          =        PNET
COND_VALUE        =        14,56
COND_D_UNT        =         PC.
folowing error is occured: Condition PNET is missing in pricing procedure A V Z0000.
is it something related to configuration problem?
2.BAPI_SALESORDER_CREATEFROMDAT1 or BAPI_SALESORDER_CREATEFROMDAT2
I have used same test data that is used for BAPI_SALESORDER_CREATEFROMDATA (where in i coudl succefully create doc). but here i encounterd following error.
Unpermitted combination of business object BUS2032 and sales doc. category L.

One sales order with two bill to party at the document header

Hello to all
We have the following issue: create one sales order with two bill to party and only one payer. The reason is that the materials are paid with the same customer(only one account document) but we need to print two invoices one by each bill to party and each invoice printed with its own invoice number)
We are thinking in one development due to the key users won´t create different line items or create different sales order.
The process will be the following:
1-Create the sales order with one payer and two bill to party or a new bussiness partner(you can use only one bill to party in each customer)
2-Invoice the sales order. The system will create only one account document because there is only one payer but the system will create two printed documents with the invoice.
So if someone had the same requeriments, any help will be appreciated.
Thanks in advance.

Pablo,
You intend to create one invoice (one payer) but 2 different document print layouts.
That should work. But, you have stated 'printed with its own invoice number'.... does this mean you need 2 distinct document numbers in the system? That will not be possible.
An alterantive is to create a Proforma invoice and a regular invoice and send it to the 2 parties involved.
Ashutosh

Sales order with refrence to a billing document

Hi,
I am creating a sales order with refrence to a billing document . For this, I hit create with Refrence button in VA01 transaction.
On doing this pricing date is coming as default(past date). Now my doubt is, how is this date coming and is it a invoice billing date or item level pricing date?
Kindly help.
Regards
Rajneesh

Hi,
This is the pricing date which is found in Billing at item level.
Thanks,
Raja

Reg:Deleting sales orders in bulk

Hi Gurus,
Can anybody through some light on the below mentioned queries.I faced this in one of my interviews .
1.How to delete sales orders in bulk ?
2.How to print invoices in bulk ?
Thanking you in advance.
With Regards,
Sash......

Dear sash
1) To delete sale orders in bulk (subject to no subsequent documents), either you can use LSMW or BDC
2) To print invoices in bulk, two options are there. One is foreground and another one is background
- To schedule foreground, run T.Code VF31
- To schedule background, run T.Code VF06 where you can see a tab [Job started on] If you fix a date and time here, that time, invoice will be printed out in mass
thanks
G. Lakshmipathi

Report on deleted sales orders ( va02)

hi,
i got one requirement to write a program to display the list of deleted sales orders (through VA02 Tcode).
to my knowledge when a sales order is deleted through VA02 the order will be deleted from the database itself and will be deleted from all the SAP tables.
if that is correct, is there any possibility that we can create a Ztable and update the data before deletion or any other solution for the above requirement?
thanks in advance,
Rajani yeluri

hi rajani,
u will get deleted data from using tables CDHDR,CDPOS,CDRED and function module ' CHANGEDOCUMENT_READ'.
i am sending u some sample code, i hope it will helps u
DATA: it_editpos    LIKE cdred OCCURS 0 WITH HEADER LINE,
                                 "Change documents, display structure
      it_editpos1   LIKE cdred OCCURS 0 WITH HEADER LINE,
                                 "Change documents, display structure
      x_editpos1    LIKE cdred, "Change documents, display structure
        x_editpos     LIKE it_editpos,
                                 "Change documents,display structure
*-----Calling FM to populate the structure 'EDITPOS'
CLEAR it_editpos.
CALL FUNCTION 'CHANGEDOCUMENT_READ'
       EXPORTING
          objectclass                = ' '
       TABLES
            editpos                    = it_editpos
       EXCEPTIONS
            no_position_found          = 1
            wrong_access_to_archive    = 2
            time_zone_conversion_error = 3
            OTHERS                     = 4.
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
CLEAR: x_editpos,
         it_editpos1.
LOOP AT it_editpos
    INTO x_editpos
    WHERE tcode = 'ME21N' OR "Here u have 2 pass 'VA02'
          tcode = 'ME22N' OR
          tcode = 'ME23N'.
    APPEND x_editpos TO it_editpos1.
    CLEAR x_editpos.
ENDLOOP.
now it_edipos1 has all CHANGENR numbers, so now u have to fetch data from F_NEW and F_OLD Fields
i hope this will helps u
Regards,
prasad

How to view the cancelled/deleted sales order?

Hi SAP Gurus
I there any T.code/Table to view the cancelled or deleted sales order.
I am not able to view the order even in VA03.
Regards
Giridhar

Dear Sushmitha,
T. Code: SE16
Key-in -
Table: CDHDR - Change Document Header.
Table: CDPOS - Change Document Items.
and "Enter". On to next page, Key-in
Field: Change doc. object (OBJECTCLAS) as VERKBELEG
Field: Transaction Code as VA02
Field: Appl.obj.change, as D - Delete, and execute (F8).
Then you will get object values (sales orders) and document numbers. Pass these two values along with objectclas: VERKBELEG) to table CDPOS to get more details about these deleted orders.
Also, Go to -
T. Code: SE38,
and execute Report: RVSCD100.
Enter Sales Document Number and Execute. This will provide information, who deleted the order.
Best Regards,
Amit

Load a sales order with delivery date in the past

Hi,
We want to load in the system a sales order with delivery date in the past, and maintain the schedule delivery date in the past. To do that, in the customizing Sales And Distribution / Basic Functions / Delivery Scheduling and Transportation Scheduling / Define Scheduling By Sales Document Type, I selected the flag Blackwards. But the problem is that the rest of the dates in the scredule line: goods issue date, loading date, material avail.date and transportation Plan Date, are in blank and you cannot enter any data because the system deletes it.
How can I have these dates informed with dates in the past?
Thanks in advance,

You can control this using the "Message Control" in the SAP IMG.
Supplier Relationship Management>SRM Server>Cross-Application Basic Settings>Message Control>Influence Message Control
Using this you convert Error to Warning or even swith off this message.
Please refer this thread for complete steps:
Re: How to change an error message to a warning message in SRM
Note: you need to suppress the messages relevant to your case here.
Regards
Kathirvel

Problem in creating sales order with BAPI_SALESDOCU_CREATEFROMDATA1.

Hi everybody
I am not able create a sales order with BAPI_SALESDOCU_CREATEFROMDATA1.i also did debugging.its not throwing up any errors in return table. return table is empty. but when i check the BAPI in se37 with same data its creating the sales order.
Here i am attaching my program.please kindly can anyone have a look and tell me whether i did anything wrong in the program.
thx in advance.
*& Report YORDERCREATE
REPORT YORDERCREATE.
data: v_vbeln like vbak-vbeln.
data: header like bapisdhead1.
data: headerx like bapisdhead1x.
data: item like bapisditem occurs 0 with header line.
data: itemx like bapisditemx occurs 0 with header line.
data: partner like bapipartnr occurs 0 with header line.
data: return like bapiret2 occurs 0 with header line.
data: it_schedules_inx like bapischdlx occurs 0 with header line.
data: it_schedules_in like bapischdl occurs 0 with header line.
types: begin of itab,
auart like vbak-auart,
vkorg like vbak-vkorg,
vtweg like vbak-vtweg,
spart like vbak-spart,
kunnr like kuagv-kunnr,
kunnr1 like kuwev-kunnr,
posnr like vbup-posnr,
matnr like mara-matnr,
Tquan type string,
end of itab.
data: it-out type table of itab with header line.
data: menge(10) type c.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
    FILENAME                      = 'C:\VA01.TXT'
FILETYPE                      = 'ASC'
   HAS_FIELD_SEPARATOR           = 'X'
TABLES
    DATA_TAB                      = it-out.
loop at it-out.
header-doc_type = it-out-auart.
headerx-doc_type = 'X'.
header-sales_org = it-out-vkorg.
headerx-sales_org = 'X'.
header-distr_chan = it-out-vtweg.
headerx-distr_chan = 'X'.
header-division = it-out-spart.
headerx-division = 'x'.
headerx-updateflag = 'I'.
*partner data
partner-partn_role = 'SP'.
partner-partn_numb = it-out-kunnr.
append partner.
partner-partn_role = 'SH'.
partner-partn_numb = it-out-kunnr1.
append partner.
*item data
itemx-updateflag = 'I'.
item-itm_number = it-out-posnr.
itemx-itm_number = 'X'.
item-material = it-out-matnr.
itemx-material = 'X'.
item-target_qty = it-out-tquan..
itemx-target_qty = 'X'.
APPEND item.
APPEND itemx.
*loop at it-out.
*write:/ it-out-auart,it-out-vkorg.
*endloop.
CALL FUNCTION 'BAPI_SALESDOCU_CREATEFROMDATA1'
EXPORTING
   SALESDOCUMENT                 = v_vbeln
    SALES_HEADER_IN               = header
    SALES_HEADER_INX              = headerx
SENDER                        = SENDER
BINARY_RELATIONSHIPTYPE       = 'VORL'
INT_NUMBER_ASSIGNMENT         = ' '
IMPORTING
   SALESDOCUMENT_EX              = v_vbeln
TABLES
   RETURN                        = return
   SALES_ITEMS_IN                = item
   SALES_ITEMS_INX               = itemx
   SALES_PARTNERS                = partner.
SALES_SCHEDULES_IN            = SALES_SCHEDULES_IN
SALES_SCHEDULES_INX           = SALES_SCHEDULES_INX
SALES_CONDITIONS_IN           = SALES_CONDITIONS_IN
SALES_CFGS_REF                = SALES_CFGS_REF
SALES_CFGS_INST               = SALES_CFGS_INST
SALES_CFGS_PART_OF            = SALES_CFGS_PART_OF
SALES_CFGS_VALUE              = SALES_CFGS_VALUE
SALES_CFGS_BLOB               = SALES_CFGS_BLOB
SALES_CCARD                   = SALES_CCARD
KEY_TABLE                     = KEY_TABLE
endloop.
loop at return where type = 'E' or type = 'A'.
exit.
endloop.
if sy-subrc = 0.
write:/ 'error in creating document'.
else.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
EXPORTING
   WAIT          = 'X'
IMPORTING
RETURN        = RETURN
commit work and wait.
write:/ 'document',v_vbeln,'created'.
endif.

Hi Patrick,
Here are a couple of issues/recommendations:
1) Checkboxes must be populated by capital X (your headerx-division = 'x' is wrong)
2) Why you are using the COMMIT WORK AND WAIT statement? The CALL BAPI_TRANSACTION_COMMIT does exactly the same! Comment it out or better delete one of them!
3) Does one of your sales order tables (VBAK, VBAP, ....) have any customer appended fields? In this case you have to populate an additional value table and the related index table as well.
Check it out,
Heinz

Deleted Sales Orders Issue

Hi,
I have a typical issue with Sales Order deletion in R/3
In R/3,the Sales Orders have been physically deleted due to which the sales orders are not available in the tables.
In R/3 reports those Sales Orders are not reflected. But in BI, since they have already been loaded, they are showing in the results since the SOs at that time were loaded to BI. Once documents are deleted in R/3 those changes are not reflected in to BI. This discrepency is not acceptable by the customer. Plz help in how to resolve the issue.
Many Thanks
Uday

Hi Uday,
It seems the same issue has been discussed sometimes back ,but no solutions were given.
Deleted sales order items and delta direct
As I said earlier,extractor will not capture those deleted items. Even enhancement may also not work for this case. Anyway,please check with OSS whether any solutions available for this problem .I convinced my users to go for the cancellation (not mark for deletion) of the items.
Below link will give you the info about why it is not a good practise to delete the item .
deleted sales order
All the best.
Thanks.

Deleting Sales order with no subsequent documents

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