Difference between Album, Smart Album & Folder?

I need some easy description of the difference between the above? I am confused on the functionality difference between them when you would use one over the other.
Can someone explain?

Brad:
An album required you to manually select the photos to be assigned to it. A smart album can be given a set of criteria and will automatically add any photo that meets that criteria. A folder can contain albums, books, slideshows, calendars or other folders. Albums cannot contain other albums. Then can only contain photos. Here's an example of folders, sub folder and albums.
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Can u explain the difference between album book calendar icloud in iphoto

In iphoto u have some different options to group photos, can someone tell me the difference between albums books calendar icloud and slideshows, i don't know which of them to use to group my photos.
Thanks

Albums are arbitrary collections of photos. You decide what photos go in what albums. In your list these are the only items for grouping photos.
Books are exctly that. Books you design based on templates and buy in printed from from Apple. Ditto with Calendars
iCloud is an online syncing service offered by Apple. In terms of iPhoto you're thinking of Photostreams. See
http://support.apple.com/kb/PH2604
or
http://support.apple.com/kb/HT4486

HT2476 What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in..Thanks!

What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in!!!
Do I need to set up both?

Maybe this will help:
https://discussions.apple.com/message/18794948#18794948
https://discussions.apple.com/message/8711661#8711661

Difference between albums and events

If I put pictures into albums from photo stream, will they be permanently saved in the album if I delete them from photo stream to save space on my devices. My iPhone is getting full and I worry that if I take pics off the phone they will disappear from the iPad. I use iCloud, are the back ups separate for each device?
What is the difference between an event and an album that I create?!
Do you get how confused I am!?!!

iPhoto on your iphone correct?
It works pretty much the same as on the mac. Albums are a collage of pictures you want to save. You can then publish if you'd like. An event is kinda the same thing but when I add pictures to my mac or phone you can organize folder by an event ie. Birthday, Graduation, Trip, etc. I typically organize first on my mac then sync iPhoto to the device (iPhone).
Photo Stream saves the last 30 days of pictures on all iOs device and macs. The pictures do take up room on the phone but you can actually disable that feature on your iphone using Setting, iCloud, turn off Photo streaming. The pictures will be removed from the iphone but will still appear on all Photo Streaming devices that still have Photo Streaming enabled.
I hope that makes sense.
The pictures are only permanently saved from Photo Stream (PS) by clicking the photo in PS and save to an event. I would do this before you turn off Photo Stream on the iphone device.

I have uploaded photos from the past and they are grouped by dates. How do I seperate those photos into their own folder/album so that I can easily identify the contents. Also, what is the difference between Album, Smart Album and folders?

I have uploaded photos from the past and they are automatically arranged by date. As a result, there are many events grouped into one library/event/folder/album (not sure of the proper terminology) I'd like to separate them into folders/albums/smart albums so that I can easily identify the contents. How do I do that and do I delete the originals?

It would be good to take the tutorials and learn iPhoto - these are for the previous version but the concepts are the same and much of the command is the same - and it would be a worthwhile investment of time to take the iphoto tutorials - http://www.apple.com/findouthow/photos/ - they are very helpful and will save you a lot of time and frustration. - also the tutorials in iPhoto Help will be helpful - while iPhoto is easy and intuitive it does have a learning curve and it will save you time and pain if you spend a few minutes learning the basics
as to organization - events are generally time based and are the basic automatic organization - you can merge and split them to make them work better for you but they are not a good way to do detailed organization - best to leave them time based
albums are logical things that contain photos and are just pointers to the photo in the event so they take no extra space and all changes to a photo anywhere are reflected everywhere
Smart albums are the same except they are automatically filled based on the criteria you set when you create them
Folders are containers that you create and a folder can contain albums, smart albums or other folders so they are a big help in organization - like a vacation folder that holds folders for France, USA, China with each of thos folders holding albums of photos from the country
LN

Difference between ALBUM and EVENT?

Can someone please tell me what the difference is between an ALBUM and an EVENT?
I am a little confused as to what the actual differences are.

An Event is a folder of images with a fancy icon in the iPhoto Window. The contents of the particular Event are decided by the date and time of the Photos. Events are a view of the Library. So, every photo is in an Event because every photo is in the Library. That means if you want to have the same photo in two Events it uses twice the disk space.
An Album is an arbitrary collection of Photos - My Favourites, Pics of My Dog from various dates and so on. Photos in an Album simply reference the pics in the Library - so a Photo can be in any number of Albums and use no extra disk space at all.
One way to look at it: Events are basic, automatic, crude organisation. It's all date and time.
Albums allow you to select, to group on other bases - like the content, the quality, the importance of the photo. So, go to a wedding, shoot 300 photos. They all go into the Event. Then pick the best 50 and make an Album from them. Be nice to your friends. Only show them the Album
FWIW:
I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.
I keyword on a
Who
What
Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.
Using this system I can find pretty much find any pic in my 40k library in a couple of seconds.
So, for example, I have a batch of pics titled 'Seattle 08' and a typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
File -> New Smart Album
set it to 'All"
title contains Seattle
keyword is mountain
keyword is snow
rating is 5 stars
Or, want a chronological album of John from birth to today?
New Smart Album
Keyword is John
Set the View options to Sort By Date Ascending
Want only the best pics?
add Rating is greater than 4 stars
The best thing about this system is that it's dynamic. If I add 50 more pics of John to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.

Difference between Album and Book

I don t see any link or explanation
thanks

I'm not clear where your question comes from
- in iPhoto an album is a virtual collection of photos used for organization that shows in the source pane to the left
From the iPhoto help -- a very neat feature of all Mac programs that you might consider looking into
About photo albums
A photo album in iPhoto is just like one you create with paper and print photos: It’s a collection of photos you select from your library and arrange in the order you want.
iPhoto offers two kinds of albums: a standard one and a Smart Album. You create a standard album manually—that is, by choosing and placing particular photos. Standard albums are not automatically updated as your library changes.
Smart Albums are created based on criteria you choose, including Exchangeable Image File information, and are automatically updated as your library changes.
You can use either kind of album to chronicle a special occasion, such as a summer vacation, or display a particular subject, such as your favorite nature photos. You can also use albums to better organize your photo library, group the photos you want to burn to CD or DVD, or choose pictures for a webpage.
You can make as many albums as you like using any images from your photo library. You can also include the same photo in several albums without making multiple copies of it.
To further organize your library, you can group several albums into a single folder, such as several years of birthday albums or albums chronicling the camping trips you’ve taken.
Related Topics
Creating a standard photo album ►
Creating a Smart Album ►
Changing a Smart Album ►
Managing your iPhoto library ►
A book is a physical group of printed pages bound together with a cover that you hold in your hands - see this link http://www.apple.com/ilife/iphoto/printproducts.html
And HELP has a similar detailed description of how to do books
LN
Message was edited by: LarryHN

Difference between "Album Artist" and "Artist" in iTunes?

I'm finding that my syncing is affected by my misunderstanding of Artist and Album Artist. CAn someone tell me the way it's supposed to be understood? And if you can, what are the little checkboxes for that are next to the fields?

Let's say you have an album with all the tracks but one by one artist, or a track with an added guest artist. The album is really by the main artist but if you enter a different (even minimally) artist anywhere in the tracks it will split up the album thinking it is two albums with the same name but different artists. Entering a single artist album artist will cause them to group together again but allow you to have variations in the artists for the tracks. Basically it's the same with compilations where all the tracks may have different artists but you want it to group together, so you might enter "various artists" in the album artist field. Another way to deal with this is to check the "compilation" box in "Get Info" but it sounds like this feature isn't present in all media players so people prefer the album artist field for compatibility.
Check marks. Undo a check mark if you want iTunes to keep a track in its database but you don't want it to actually play it. Some people toggle this for holiday music (other, better ways to deal with that) or maybe a track you want to keep an album complete but never really want to hear.

What's the difference between tags and albums

I've always used tags, I don't really understand why you would use albums instead of tags.
Say I've got pictures of birds, I would apply the Bird tag.
Where exactly do albums come in?

Another thing to keep in mind with the differences between albums and tags.
Both albums and tags are stored in the catalogs.
Tags can be also stored in the picture files themselves; they can be accessed form your OS or other applications. They are still available if the catalog is missing or corrupt. The organizer does only 'write metadata' to files if you specifically issue this command. On the other hand, albums can't be saved in the files themselves. They are kinds of 'playlists' which can only be stored in catalogs. That's why it is important to backup regularly. The standard backup process saves the catalogs as well as the image files; if you use an external backup system, include the catalog folder (found with Menu Help/System information) as well in your backup procedure.

I want to know the difference between iphoto master folder and previews folder

I want to know the difference between iphoto library master folder and previews folder.. my pictures is stored in master but part of them is also copied into previews.. it occupied too much space.. if I can't change anything in iphoto library, any way to save the space for iphoto? 70G for almost 15,000 pictures, is it reasonable?
i use mac book pro, ilife 11..

70GB for 15,000 photos is reasonable, yes, if the photo files are large.
DO NOT meddle with the contents of your iPhoto Library in any other way than using the commands available in the iPhoto application. What appear to be duplicate files stored in different parts of the library are NOT duplicates, and if you attempt to save space by deleting things in the Finder, you will wreck your library and land in a world of trouble.

Difference between form and shop paper

Hi Guys,
I want to know the difference between Form, smart form and shop paper.
Our problem is one form is there, so user want to modify the form with some changes, they have provided the form name.
i have checked in the customization and able to find only shop paper related data.
Could you please suggest me how to find the forms.
Is there any customization available to link the forms with shop papers?
Thanks for reply.
Joshita

Hi,
A shop paper is a combination of print program and form.
Look at customizing transaction OIDA, Use this to adjust what form is used by a particular shop paper. Transaction SE71 can be used to adjust the form.
Do not adjust standard forms (PM_COMMON, etc), make a copy and adjust your own version.
-Paul

Whats the difference between and Album and a Smart Album

OK, just upgraded.... So, whats the difference between an Album and a Smart Album?
Also, I like to organise my stuff, so if I create a folder for each year, and then a project within that year, why is it that the photos are always in both - and then again if I chose to create an album specific to a project, they are there again.
So it might look:
          Folder (2012 Equine Photography)
               Project - Specific Events
                    Album - Big Barn Dressage May
Does this mean the individual photo is stored 3 times and using 3 times the space?
Thanks guys!

Mrsthebraggster wrote:
So it might look:
          Folder (2012 Equine Photography)
               Project - Specific Events
                    Album - Big Barn Dressage May
Does this mean the individual photo is stored 3 times and using 3 times the space?
No. Conceptually the Master only lives lives in the single (time based) Project you import it into. Albums are just collections of pointers that point to images in various Projects.
"Big Barn Dressage May" could be a Project, but only if it is only one day and a limited number of image files; otherwise an Album. "2012 Equine Photography" should be an album or a Folder of Albums. "Specific Events" could be an Album or a Folder of Albums.
A Project should not be used as a Folder.
From an earlier post of mine:
Folders are indeed flexible organizational tools but IMO often overused. Folders can effectively hide contents from view and therefore require users to remember how folders are nested and what is inside them. Folders were the only way to deal with single-original film, but are IMO limiting to image database thinking.
The way I look at it conceptually:
Aperture is a database (DB), and each image file lives in one Project.
Albums are just collections of Pointers that point to individual image files living in one or more Projects. Since they just contain pointers, albums can be created or deleted at will without affecting image files. Very powerful. And Albums of pointers take up almost zero space, so they are fast and do not make the Library size grow.
Keywords can be applied to every image separately or in batches. Keywords are hugely powerful and largely obviate the need for folders. Not that we should never use folders, just that we should use folders only when useful organizationally - - after first determining that using keywords and albums is not a better approach.
As one example imagine the keyword "flowers." Every image of a 100,000 images Library that has some flowers in it has the keyword flowers. Then say we want to put flowers in an ad, or as background for a show of some kind, or to print pix for a party, or even just to look for an image for some other reason. We can find every flower image in a 100k-image database in 2 seconds, and in another few seconds create an Album called "Flowers" that points to all of those individual images.
Similarly all family pix can have a keyword "family" and all work pix can have a key word "work." Each individual pic may have any number of keywords. Such pic characteristics (work, family, flowers, etc.) should not be organized via folders.
So by using keywords and albums we can have instant access to every image everywhere, very cool. And keywords and albums essentially take up no space in the database.
Another approach is to use a folder "Family" for family pix, a folder "Flowers" for flowers pix and another folder "Work" for work pix. IMO such folders usage is a very poor approach to using an images database (probably stemming from old paper or film work practices). Note that one cannot put an image with family in a field of flowers at a work picnic in all three folders; but it is instant with keywords.
HTH
-Allen

Difference between a folder, a project and an album?

I've been using Aperture a lot and feel like I have a good handle on the way it works and looks at the world. One question I come back to is what are the exact differences between Folders, Projects and Albums?
Check these assumptions/beliefs/misconceptions:
- an album can contain versions
- a project can contain albums
- a folder can contain projects and albums and other folders
- a project can contain a folder
- if I 'move' (drag and drop) a version from one album to another, then it in fact disappears from the first one and appears in the second one
- but other combinations, like from an album to a project, etc. produce other results
- if a folder contains two albums, and I brows the folder I see all the versions in both albums
... I am not sure what the differences are and why I couldn't do all of it just with folders.
... I also don't see the rhyme or reason to how each works
Any pointer, link or explanation would be greatly appreciated!!
Thanks,
Pito

I'm partial to that one, too. . The formatting got busted when Discussions were upgraded. Anything between plus signs should be in italics.
Here it is correctly formatted:
The Well-trod Path. Walk it unless you have a map for a different route.
The Library is your image database. It contains all the information Aperture has about your images: where they are stored on your computer/drives/network, how you have them organized within Aperture, what adjustments you have made to them, all the pre-Aperture metadata (EXIF, IPTC, keywords, etc.) they had before you imported them into Aperture, and all the Aperture metadata (Version names, ratings, color labels, Stacks, additional keywords, etc.) you assign to them from within Aperture. The Library also contains small copies of each image (in effect, thumbnails, but in Aperture larger than actual thumbnails and called "Previews").
The image is the core record in your Aperture database. The database is a giant list of images with a whole bunch of information assigned to each image.
Within Aperture you can view individual images and any grouping of images. You can create a group based on any of the information you have about your images.
The Project is your primary image holder. It has a unique, privileged relationship with your images: Every image must be in a Project; No image can be in more than one Project. You should make a Project from every actual, out-in-the-world photo shoot that you do. Shoot=Project. Stick to this (the mis-naming of "Project" is one of the worst interface decisions made in Aperture).
You will regularly want to view your images in groups other than the Project in which they reside. Aperture provides several specific containers for this (as well as superb tools for creating ad hoc groupings). As a family, those containers are Albums. Aperture includes (regular) Albums, Smart Albums, and the following albums dedicated to special tasks: Book, Light Table, Slide Show, Web Journal, Web Page. Any image can be in any album, and can be in as many albums as you want.
As your Aperture database grows, you will want to organize your Projects and Albums. Aperture provides Folders to aid you. Folders hold groups of Projects, Albums, and other Folders. Folders cannot contain images which are not in a Project or Album: You do not put images in Folders; you put containers in Folders.
The organization of your image database is entirely for you to customize for your needs.
There are two additional pieces of the Aperture puzzle every new user needs to understand in order to make good use of it.
In additional to what I listed above, your Library may or may not contain your original image files. Each image in Aperture has an original. Aperture is non-destructive -- your original image files are never altered. If the original image file is contained within your Library, it is called a Managed Master (Aperture's pointer to this file, and the file itself, are both inside the Library). If the original image file is not contained within your Library, it is called a Referenced Master (the pointer in your Aperture Library points to a file outside your Aperture Library). Referenced Masters bring some important advantages -- but the new user of Aperture can rely on Managed Masters until the need for Referenced Masters arises. Aperture makes is easy to convert your original image files back and forth from Managed to Referenced.
A Version is the name given to the variants and copies you make of you original image within Aperture. You use Aperture's tools to make Adjustments to images. Each group of adjustments you make to one image is saved as a Version. You can (and should) create as many Versions as you need. Versions appear as images, but are simply text instructions which tell Aperture what Adjustments to make to the original image file. Aperture presents these to you on-the-fly. This is brilliant. It means that Versions are minuscule compared to Masters. The gain in storage and computational efficiency is enormous.
This also means that your images in Aperture do not exist as image format files. In order to create an image format file, you must export the image from within Aperture. There is no reason to do this until you need an image format file outside of Aperture.
Aperture, then, is best understood as a workspace for
storing
organizing
adjusting
preparing for publication, and
publishing
digital photographs.
Your workflow is
shoot
import as Project(s)
add image-specific metadata
organize into Albums, organize Albums and Projects with Folders
make adjustments to images (crop, rotate, change exposure, etc. etc. etc)
prepare for publication
publish.
HTH.
Thanks for posting the link.

Difference between folder, album, book, slideshow

Hi,
Just a bit confused here with all the options... I understand that an album is a way of keeping certain photos together and that a folder is a way of keeping certain albums together, but then what is a book?
Also, there is an option to create a new slideshow... what is the difference between that and creating an album and running a slideshow of the album?
Cheers.

A book is a project that you can create and then purchase. Result: an Actual book on your book case.
You can save a Slideshow that you create, including the options for music and so on.
Regards
TD

Difference between Photos label at top of screen and all photos under albums?

Just wondering what the difference is being the box at the top left hand side of screen that is labelled 'Photos' and the one just below 'Albums' that is called 'All photos'.
I can see that the 'Photos' area seems to be all photos on your mac, like the events stream was on iPhoto before and the camera roll on IOS iPhoto.
I had expected 'All photos' under albums to be just those you had placed in albums, but I added and deleted a few photos to test this and could not see any difference between the effect on the two areas.
I suspect all the previous 'events' have been folded together in one folder so that it is easy to see what was there on conversion, but before I start dismantling this folder to suit the new layout I just want to make sure I understand how the deleting of photos from albums/the whole program works. I have been prompted a couple of times if I am deleting from album or deleting altogether but deletions seem to affect both these streams?

Photos is sorted based on the date of the photo.
All Photos is based on date added. Don't know how it imported at first, but every photo you add from now on will be shown in the order added to the All Photos album no matter what date is in it metadata. And it will be placed in date order in Photos moments.
If you import 100 photos and delete 20, you will have 80 photos left from the import. The 50 you put in an album doesn't affect the total amount you added to the library. It just means that you chose not to put 30 in an an album you created. You can put the same photo in as many albums you want to create. The actual photo still resides in the library.
Don't confuse the system created albums with the user created albums. You can choose to remove a photo from a user created album without deleting it from the library. Or, you can choose delete from a user album which will delete from all albums and the library. But you can only delete from the system album.

Difference between Album, Smart Album & Folder?

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