Difference between validation and susbstittution with tcodes

Question

hi all can any body tell me about difference between validation and susbstittution with tcodes
regars
sravya

Answer 1

Hi,
Settting up the FI Validations
You can use additional validation to supplement the existing SAP logic to fit you into your businness needs.
For e.g. to allow postings from company code 0001 to business area AA only.
GGB0 - To maintain the validations
Validation - Enter a validation name e.g. VBUS
Applicaion Area - SAP module e.g. FI
Calling Point - Dependent upon the application area that is selected.
0001 - Document Header - validate enteries at document header, e.g BKPF table
0002 - Line Items - check line item entris within a document, e.g. BSEG table
0003 - Complete Document - check settings for the whole documents.
e.g. Validation step 001
Allowed company code '0001' to post to business area AA only. 'FI00' checks that line item is from FI.
If checks failed, the error message number 14 is displayed to stop the transaction.
Prerequisite
<BSEG> $BUKRS = '0001' AND
<BKPF> $GLVOR = 'FI00'
Check
<BSEG> $GSBER = 'AA'
Message
Type E No. 14 - Business Area not allowed for company 0001
Output fields 1 - BSEG - GSBER 2 - BSEG - BUKRS
3 - 4
OB28 - Define Validations for Posting
CC CallPnt Validation Description Activtn Level
0001 2 VBUS Business Area Validation 1
Activtn Level - 0 - Not Active 1 - Activated 2 - Activated for all except batch input
GGB4 - Manage the activation of all validations in the SAP system.
Validations, Substitutions, and Rules
Purpose
With the validations and substitutions software, you can validate and/or substitute data at the time of entry in the FI-SL System and other SAP Systems.
Implementation Considerations
You do not need to change the standard system to customize your validations and substitutions. For each installation, you can define exactly which validations and substitutions are necessary to ensure the integrity of your data.
Features
Validation
In the SAP System, almost all input values are validated by a program or against tables or master files. Since some types of validations cannot be standardized, you can use FI-SL's validations program to create validations for your system.
With validations, you can check values and combinations of values as they are being entered in the SAP environment. Validation rules are stored in the Rule Manager; as data is entered, the Integration Manager validates the data against the validation rules stored in the Rule Manager. Because data is validated before it is posted, only valid information enters the FI-SL System.
You define validation rules using Boolean logic. When you define a validation rule, the system checks the validation rule to ensure that it is syntactically correct.
You can also define the result of breaking the validation rule. For instance, you can specify that a message is issued but the user can continue processing. You can also force the user to correct the error before processing can continue.
For more information, see Validation or What Are Validations?. For more information on using validations, see Creating a Validation. For more information on Boolean Logic, see Introduction to Boolean Logic.
Substitution
Substitution rules are stored in the Rule Manager. When data is entered in the system, it is substituted by the Integration Manager. The Integration Manager calls the Rule Manager. Substitution occurs before the data is posted to the FI-SL databases.
You define substitution rules using Boolean logic. When you define a substitution rule, the system checks the substitution rule to ensure that it is syntactically correct.
For more information, see Substitution or What Are Substitutions?. For more information on using substitutions, see Creating a Substitution. For more information on Boolean Logic, see Introduction to Boolean Logic.
Rules
A rule is a Boolean expression that you can use as a condition, as a check, or in another rule. Rules enable you to refer to frequently used Boolean statements simply by specifying the rule name.
The FI-SL Integration Manager uses Boolean logic. When you use Boolean logic and syntax, you can:
Validate data
Substitute data
Select ledgers for posting
Transfer substitution data to a rollup ledger
Select report data
The Rule Manager stores the Boolean rules used to analyze data. The Integration Manager calls the Rule Manager and determines whether entered data should be used. If a Boolean statement is true, an action is taken; if a statement is false, no action is taken.
Boolean logic is used in the following FI-SL modules:
Validation
Substitution
Ledger selection
Report Writer
Rollups
To use Boolean Logic in one of the functions listed, you create statements that are used as formulas in the FI-SL System. For more information on using Boolean Logic, see Introduction to Boolean Logic or Boolean Logic Statements and Rules.