Document Confirmation

Hi all,
Can anyone explain what is the "Document Confirmation" under authorization setting for?
I have the following questions:
1) How can I set user authorization to only create AR/AP invoice as Draft only and block user to click ADD to post the invoice in INVOICE ENTRY?
2) How can I set user authorization to only create Payment draft and block user to clck ADD to post the payment in PAYMENT ENTRY screen?
Thank you so much.
Regards,
Joan.

Hi Dhana,
I have created a APPROVAL STAGES, APPROVAL TEMPLATES for AR INVOICE APPROVAL and tested to create a invoice by the orignator. However, I wish to delete the draft as well as the APPROVAL TEMPLATES after login super user, system do not allow.
So questions:
1) How could I delete document draft if user created a wrong documents which has setup with approval process?
2) How could I delete the wrongly setup templates if there is the above-mentioned wrongly created document sit in the approval templates?
As according to SAP HELP it mentioned:
To cancel an approval procedure, position the cursor on the row of an approval template in the report results and choose Cancel from the Data menu.
But I have tried it and click on DATA->CANCEL, system do not response anything....!
Please assist.
Thank you and regards,
Joan.

Similar Messages

Confirmation Control Key Should be mandatory for PO document type

Hi All,
I want to know, is there any configuration settings to make mandatory "confirmation control key" for the Particular Purchasing document type's.
If it is not there what should be the best to achieve this requirement.
Thanks in Advance,
Shankar.

Hi
I think there is no standard setting to make mandatory document "confirmation control key" for the Particular Purchasing document type's.
Best way is to maintain in Purchasing view of vendor master record since confirmations rare sent by the vendor.If you want for some perticular materials you can maintain in Purchasing info record.
Regards
Ramakrishna

Mass Cancellation of confirmations , documents

Dear Experts,
We have created some more than 100 production order , for which we have issued materials , confirmations dobe , GR done , TECO done . Now we want to cancel all the posting , confirmations as we want to cancel these orders and create new orders . Is there is any provision in standard to cancel all documents , confirmations , GR , teco collectively in a single step or any work arounds.
Thanks.

Hi,
There is no mass way to cancel the Confirmations and Documents.You have to cancel them manually one by one or create LSMW for it.Same case is applicable to revoke the TECO status.
Regards,
Dhaval

Confirmation control (PO) Mandatory: exemption

Hello,
We have made the 'Confirmation control' mandatory in PO (create/change).
But is it possible for few users able to process the PO without 'Confirmation control'.
Actually these users, usually take the ConfContK out u2013 to raise the invoice.
Regards,
JPS

Hi
I think there is no standard setting to make mandatory document "confirmation control key" for the Particular Purchasing document type's.
Best way is to maintain in Purchasing view of vendor master record since confirmations rare sent by the vendor.If you want for some perticular materials you can maintain in Purchasing info record.
Regards
Ramakrishna

Schedule order confirm quanity check

Hello ,
We are facing a problem, that is when we create an order in CRM 2007, we are not able to see confirmed quantity check against the schedule line because of this order is not able to be processed
how can this problem be solved .
regards .

Hello sir,
In CO06,
for one xxxxx matrial & plant,
Different value in different field is
Receipt qnty. in which i have stock = 24mt (My total stock)
Issue qnty. = 24mt (Means this much stock should reserved against SD document)
Confirm issue = 24mt
If above value in CO06- field that means i have issued 24mt to any document
In detail item screen system should show that from which document it is confirmed but it is not showing
It is only showing in MRP element tab ---> SD totals record --> 24mt
But not showing any document number.
So when we go to create sales order then system not getting confirm quantity
However we can see the available quantity in MMBE,MD04 & CO09. (Also not any open SO/Delivery)

Prevent Confirmation for non-related users

Hi Experts:
We are using SRM 7 (classic scenario), ECC6.
The user creates conformation in SRM.
Our issue is that, any user can create confirmation for any PO even if not related to his SC. If the user knows the PO no., he can do create confirmation as follows:
Under Purchasing tab ==> Purchasing ==> Services ==> Create documents ==> confirmation.
My question:
1. How to prevent user from other department to create confirmation for PO not related to his SC?
2. How to allow users from the same deprtemnet to creat confirmation for thier own departments, so that in case of absent of the SC creator, his collegue can create conformation.
Thanks

Hi Hoasheq,
There are two possible approaches:
1. Implement and enhance Process Controlled Workflow for Confirmation document via BRF (no developments required, higher flexibility). Ensuring that confirmations created from different department are automatically rejected or maybe even require (more) approval.
2. Implement code in DOC_CHECK_BADI to ensure your below requirement, discuss with your ABAP developer.
Kind regards,
Tim

Discrepancy between F.19 and F.05 on GR/IR accounts

Hi,
In my opinion, the documents reported as GNB (goods received not invoiced) in transaction F.19 should be exactly the same documents that are being revalued in F.05 using Open Items, GR/IR account, radio button on "Valuate GR/IR" accounts.
By definition, GNB are a liability that needs to be remeasured to current rates.
I am now observing that most F.05 includes documents that F.19 does not consider GNB (a spot check on some of these documents confirmed that F.19 is correct anf F.05 should not revalue these documents).
Has anyone come accross this discrepancy, and have a solution? We are currently not able to correctly state the liability resulting from the goods received without invoice.
Thanks for your help, and best regards,
Pascal

Thanks for the reply.
I have double checked again if I used the same key date, but that was not the problem.
We also have no manual postings (we have had this problem in the past and ran into significant problems with that).
The download of the results from both F.19 and F.05 was done, and I can identify exactly which documents are revalued in F.05 and are NOT considered GNBs in F.19, but I can't tell the reason.
When I find one such document, and I look up all the documents that have the same PO number (and line item number), I can tell that F.19 is correct; The sum of all documents is a debit (therefore BNG and should not be revalued), but in this particular case, the goods receipts are being revalued, even though the invoice receipts exceed the value of the goods receipt).
From looking at these documents, I can't figure out what makes them different from all the other transactions that are correctly revalued.
Any pointers on what I should be looking for in these documents are very welcome.
Thanks, and best regards,
Pascal

Limit PO :Combination of GR/IR is not allowed for external services

Hi,
we are working in SRM40 sp09 & back end ECC.50
In the Limit PO:
we are able to create Limit PO from a shopping cart.The follow on documents in ECC, it is creating a PO with Item category "B" and the "invoices" are only possible.
The Issue:
The Client wants the Confirmation/GR functionality to be enabled and the Invoices.
but for Limit PO, with follow on documents--"Confirmation" is checked, we have a error messagecombination of GR/IR is not allowed for external services".
Is there any addition configuration or steps involved.
Thanks and Regards,
RK.

Hi
Please go through the links below, which address the same issue ->
Limit PO(Item category D instead of B)
SRM: Item category B/D for limit PO
Re: Problem with Unknown account assignment with limit order...reply soon...
Do let me know.
Regards
- Atul

GR based IV is disabled but it got changed

HI gurus ,
We are using SRM 5.0 Extended classic scenario, ECC 6.0
In the Purchase Order ,item data-> Follow-on documents -> Confirmation-Related Invoice Verification is disabled.
But somehow the GRIV indicator got changed , I can see the change log for the same.
User just changed the Requester and Goods recepient , but the change log shows he changed the GRIV indicator too.There have been no changes on the GRIV field in the vendor master.Also when the changes were done, there were already some partial GR and invoices posted for the PO.
Because of this , the PO fell into 'error in process' from 'ordered' status. Although I have removed the GRIV indicator at the table level and pushed the PO again into ECC which has changed the status of the PO to 'ordered' again, I want to know how the GRIV indicator got changed automatically ?
Is there any OSS note for this ??

Hi experts,
We are on SRM 7.0 ECS , support pack SAPKIBKV08.
Our vendor master in SRM has following flags set:
GR= set
IR = set
GR based IV=set
Now in an SRM PO , buyer wants to set the following flag:
GR = buyer wants to set
IR =buyer wants to set
GR based IV= buyer wants to reset GR based IF flag , since the invoice comes before the GR and has to be paid
But in the SRM system , if GR flag is set , and IR flag is set , then GR based IV flag gets set automatically. Buyer is unable to uncheck it. This is a bug in the system , how to resolve this. the above mentioned notes, 1010791, 1445234,1114343 are not applicable to the system .
(If a PO was directly created in ECC system , and GR falg and IR flag is set , then buyer can manually uncheck the flag)
Rgds
sumendra

Approved checkbox on Purchase Order greyed out

Hi Experts,
What would cause the Approved checkbox on the logistics tab of a Purchase Order to be 'greyed out'?
My customer has a few users who cannot update this field. I have tried to replicate the issue locally on my database using various scenarios but cannot replicate the issue.
What might be causing this?
Thanks
Greig

Hai!
Please verify this..
1.Open Admin->Sys init-> Documen settings
2. select Per Document tab.
3. select Purcahse order from the list of docs.
4. check the Purcahse Order Approved
5. The Problem for gray out is user Authorization.
6. If, the first 4 steps done there will not need for Authorization to enable the field.
7. If, u want to enable the field, give authorization to sales A/R -> Document Confirmation.
This can be done only if u r not using approval procedure for PO.If, u use then PO will save as unproved only and check box will gray out.
Regards,
Thanga Raj.K
Edited by: Thanga Raj K on May 21, 2009 11:43 AM

Difference between Delivery, Sales order and Shipment

Hi
I would like to know difference between sales document, delivery document and shipment.
When is the delivery created? What data will it have?

Hi
Sales Documents 
Sales-related business transactions are recorded in the system as sales documents. These are grouped into four categories:
Pre-sales documents: inquiries and quotations
Sales orders
Outline agreements, such as contracts and scheduling agreements
Customer problems and complaints, leading to free-of-charge deliveries and credit memo requests
If your particular business processes require it, you can process deliveries and billing documents directly from a sales document. In addition, some sales documents, such as cash sales and rush orders automatically trigger the creation of subsequent delivery and billing documents.
Basic Functions Within Sales Order Processing
During sales order processing, the system carries out basic functions, such as:
Monitoring sales transactions
Checking for availability
Transferring requirements to materials planning (MRP)
Delivery scheduling
Calculating pricing and taxes
Checking credit limits
Creating printed or electronically transmitted documents (confirmations and so on)
Delivery Processing
In its role as central object of the goods issue process, the outbound delivery supports all shipping activities including picking, packing, transportation and goods issue. During the outbound delivery process, shipping-planning information is recorded, status of shipping activities is monitored and data accumulated during shipping processing is documented. When the outbound delivery is created, the shipping activities, such as picking or delivery scheduling, are initiated, and data that is generated during shipping processing is included in the delivery.
Range of Functions
An outbound delivery can be created as follows:
With reference to a sales order
With reference to a stock transport order
With reference to a subcontract order
Shipping 
Shipping is an important part of the logistics chain in which guaranteed customer service and distribution planning support play major roles.
In shipping processing, all delivery procedure decisions can be made at the start of the process by
Taking into account general business agreements with your customer
Recording special material requests
Defining shipping conditions in the sales order
The result is an efficient and largely automatic shipping process in which manual changes are only necessary under certain circumstances.
Integration
The Shipping component is integrated under the Logistics Execution component. Shipping is a subsequent activity of the Sales component.
Range of Functions
The shipping module supports the following functions, which include but are not limited to:
Deadline monitoring for reference documents due for shipment (sales orders and purchase orders, for instance)
Creating and processing outbound deliveries
Planning and monitoring of worklists for shipping activities
Monitoring material availability and processing outstanding orders
Monitoring the warehouse's capacity situation
Picking (with optional link to the Warehouse Management system)
Packing deliveries
Information support for transportation planning
Support of foreign trade requirements
Printing and transmitting shipping documents
Processing goods issue
Controlling using overviews of
 o Deliveries currently in process
 o Activities that still are to be carried out
 o Possible bottlenecks

Malformed topic error - RoboHelp 9

Hi,
After checking out every suggestion on dealing with this error with no luck (including Peter Grainge's print issues and every other posting on malformed topics), I am at a loss - any help/suggestions on a solution would be GREATLY appreciated.
I have three single source print layouts in my project - Administration Guide, Operations Guide, and Reference Guide. A few of the topics are common to several of these layouts. WebHelp compiles perfectly along with all three different TOCs.
The Administration Guide generates a printed document, which needs the usual formatting in Word, but all the topics generate. When I attempt to generate either the Operations or Reference Guide I get the malformed topic error message after about 10 topics - not always on the same topic. Here's the puzzling thing to me - the topics that hang are topics that generated just fine in the Administration Guide. Is this perhaps something to with my conditional build tags and the same topics being used for multiple layouts?
Print Wizard settings:
Generate Word doc only.
Location -different folder for each single sourced print Guide
Conditional Build Expression = None
I have tried using the Microsoft Word Template styles and the Stylesheet - default.css in turn with the same result.
I have been scouring the html code for weird leftovers from cutting and pasting topics from a previous Word doc (This project originated in Doc-To-Help, but as I had not created online Help previously, just a pdf output, I started a new project in RoboHelp and created each topic from scratch, but did cut and paste text from the Word doc. I thought perhaps there might be an issue with Word tables which are plentiful in this project, but the error starts with topics that have no tables in them.
Any suggestions, thoughts VERY WELCOME
Many thanks in advance,
Sally

I encountered a Malformed Topic error message that I eventually resolved after trying many of the suggested resolutions.
Here's what I tried that did not resolve the problem:
Cleaned-up the HTML generated by the MS Word document <Word 2007>
Ensured my topic/filenames weren't too long
Removed tables
Eliminated all Conditional Build Tags
Deleted the 'offending' document
Confirmed Memory requirements/capacity (on my machine)
This did resolve the problem:
Resolved by reducing the size of large file(s) - (by breaking-up one large document into many documents)
Also of interest, the large document did contain many tables, which probably aggravated the condition (malformed topic)
The environment
I use RoboHelp Version 9.0.2
On a network
Also have a Local copy
Use Visual Source Safe
Have 351 Topics
Printed doc approx. 850 pages
Source docs are MS Word 2007
Use RH Style Sheet and applicable Word settings
I hope this info will help you determine which resolution is right for your situation!
Cara
Tech. Writer
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||||||||||||||

Pl/sql boolean expression short circuit behavior and the 10g optimizer

Oracle documents that a PL/SQL IF condition such as
IF p OR q
will always short circuit if p is TRUE. The documents confirm that this is also true for CASE and for COALESCE and DECODE (although DECODE is not available in PL/SQL).
Charles Wetherell, in his paper "Freedom, Order and PL/SQL Optimization," (available on OTN) says that "For most operators, operands may be evaluated in any order. There are some operators (OR, AND, IN, CASE, and so on) which enforce some order of evaluation on their operands."
My questions:
(1) In his list of "operators that enforce some order of evaluation," what does "and so on" include?
(2) Is short circuit evaluation ALWAYS used with Boolean expressions in PL/SQL, even when they the expression is outside one of these statements? For example:
boolvariable := p OR q;
Or:
CALL foo(p or q);

This is a very interesting paper. To attempt to answer your questions:-
1) I suppose BETWEEN would be included in the "and so on" list.
2) I've tried to come up with a reasonably simple means of investigating this below. What I'm attempting to do it to run a series of evaluations and record everything that is evaluated. To do this, I have a simple package (PKG) that has two functions (F1 and F2), both returning a constant (0 and 1, respectively). These functions are "naughty" in that they write the fact they have been called to a table (T). First the simple code.
SQL> CREATE TABLE t( c1 VARCHAR2(30), c2 VARCHAR2(30) );
Table created.
SQL>
SQL> CREATE OR REPLACE PACKAGE pkg AS
2     FUNCTION f1( p IN VARCHAR2 ) RETURN NUMBER;
3     FUNCTION f2( p IN VARCHAR2 ) RETURN NUMBER;
4 END pkg;
5 /
Package created.
SQL>
SQL> CREATE OR REPLACE PACKAGE BODY pkg AS
2
3     PROCEDURE ins( p1 IN VARCHAR2, p2 IN VARCHAR2 ) IS
4        PRAGMA autonomous_transaction;
5     BEGIN
6        INSERT INTO t( c1, c2 ) VALUES( p1, p2 );
7        COMMIT;
8     END ins;
9
10     FUNCTION f1( p IN VARCHAR2 ) RETURN NUMBER IS
11     BEGIN
12        ins( p, 'F1' );
13        RETURN 0;
14     END f1;
15
16     FUNCTION f2( p IN VARCHAR2 ) RETURN NUMBER IS
17     BEGIN
18        ins( p, 'F2' );
19        RETURN 1;
20     END f2;
21
22 END pkg;
23 /
Package body created.Now to demonstrate how CASE and COALESCE short-circuits further evaluations whereas NVL doesn't, we can run a simple SQL statement and look at what we recorded in T after.
SQL> SELECT SUM(
2           CASE
3              WHEN pkg.f1('CASE') = 0
4              OR   pkg.f2('CASE') = 1
5              THEN 0
6              ELSE 1
7           END
8           ) AS just_a_number_1
9 ,      SUM(
10           NVL( pkg.f1('NVL'), pkg.f2('NVL') )
11           ) AS just_a_number_2
12 ,      SUM(
13           COALESCE(
14             pkg.f1('COALESCE'),
15             pkg.f2('COALESCE'))
16           ) AS just_a_number_3
17 FROM    user_objects;
JUST_A_NUMBER_1 JUST_A_NUMBER_2 JUST_A_NUMBER_3
              0               0               0
SQL>
SQL> SELECT c1, c2, count(*)
2 FROM   t
3 GROUP BY
4         c1, c2;
C1                             C2                               COUNT(*)
NVL                            F1                                     41
NVL                            F2                                     41
CASE                           F1                                     41
COALESCE                       F1                                     41We can see that NVL executes both functions even though the first parameter (F1) is never NULL. To see what happens in PL/SQL, I set up the following procedure. In 100 iterations of a loop, this will test both of your queries ( 1) IF ..OR.. and 2) bool := (... OR ...) ).
SQL> CREATE OR REPLACE PROCEDURE bool_order ( rc OUT SYS_REFCURSOR ) AS
2
3     PROCEDURE take_a_bool( b IN BOOLEAN ) IS
4     BEGIN
5        NULL;
6     END take_a_bool;
7
8 BEGIN
9
10     FOR i IN 1 .. 100 LOOP
11
12        IF pkg.f1('ANON_LOOP') = 0
13        OR pkg.f2('ANON_LOOP') = 1
14        THEN
15           take_a_bool(
16              pkg.f1('TAKE_A_BOOL') = 0 OR pkg.f2('TAKE_A_BOOL') = 1
17              );
18        END IF;
19
20     END LOOP;
21
22     OPEN rc FOR SELECT c1, c2, COUNT(*) AS c3
23                 FROM   t
24                 GROUP BY
25                        c1, c2;
26
27 END bool_order;
28 /
Procedure created.Now to test it...
SQL> TRUNCATE TABLE t;
Table truncated.
SQL>
SQL> var rc refcursor;
SQL> set autoprint on
SQL>
SQL> exec bool_order(:rc);
PL/SQL procedure successfully completed.
C1                             C2                                     C3
ANON_LOOP                      F1                                    100
TAKE_A_BOOL                    F1                                    100
SQL> ALTER SESSION SET PLSQL_OPTIMIZE_LEVEL=0;
Session altered.
SQL> exec bool_order(:rc);
PL/SQL procedure successfully completed.
C1                             C2                                     C3
ANON_LOOP                      F1                                    200
TAKE_A_BOOL                    F1                                    200The above shows that the short-circuiting occurs as documented, under the maximum and minimum optimisation levels ( 10g-specific ). The F2 function is never called. What we have NOT seen, however, is PL/SQL exploiting the freedom to re-order these expressions, presumably because on such a simple example, there is no clear benefit to doing so. And I can verify that switching the order of the calls to F1 and F2 around yields the results in favour of F2 as expected.
Regards
Adrian

Sending an e-mail with text

Hi.
Can you tell me if it's possible having two types of sending messages from SD orders, by e-mail: sending a PDF sometimes and other times sending an e-mail just with texts (no attaches)?

Hi,
It depends on how you configure your output confirmations. LIke email output for document confirmation would go automatically but if you also want PDF need to make use of medium " special function 8 ".
Hope it clears.
Thanks & Regards
Sadhu Kishore

XML DB when you have a lot of XSDs....

My client has a data situation where we have a lot of XSD schemas (and multiple versions of each XSD) which describe data that needs to be loaded.
If I wanted to use schema-based / structured-storage....Can the same xmltype column be mapped to multiple XSDs? Or would I have to create a different Oracle xmltype column for every unique XSD that I have?
We have approximately 100 different XSD schemas and up to 7 versions of each schema. If I have to map each xmltype column to a unique schema, then that would require up to 700 different xmltype columns.
Is there a better way?

From reading the documentation "XML DB Developer Guide" (chap 6), it depends on the storage type you assign your schema when you register it. By defaults, it's Object-Relational which must use the same schema for all rows of a XMLType table or column, but if you use Binary XML storage, and specify ANYSCHEMA, then in theory you can have rows using different schemas, as long as the schemas as registered with XML DB. But apparently, you then can't restrict which set of schemas to use, any document confirming to any registered schema can be inserted. Maybe a restriction on which subset of schemas are "valid" can be implemented via triggers, but I don't know.
Note that I "just" read this in the doc. I have no practical experience with this yet. --DD

Document Confirmation

Similar Messages

Maybe you are looking for